Election Observation Selection Fairness at National Level

Response to this request is long overdue. By law, under all circumstances, International Cooperation and Development should have responded by now (details). You can complain by requesting an internal review.

Dear International Cooperation and Development,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information: Monitoring of National Election Observation Selection.

By way of context, I note the EU Ombudsman dealt with a Bulgarian complaint 884/2010/VIK concerning selection of election observers. One of her recommendations was:

''The Ombudsman takes the view that it would be useful if the Commission were to look into possible ways of monitoring the pre-selection procedure for selecting observers at national level, so as to ensure the fairness and integrity of the selection procedure as a whole.''

I presume that this recommendation was given effect to and accordingly there are records of monitoring to ensure the selection procedures are fair.

Yours faithfully,

Michael Grange
Ardcollum Ave
Artane
Dublin 5
Ireland

Dear International Cooperation and Development,

Could you let me know the progress you are making with my request.

Yours faithfully,

Michael Grange

Dear International Cooperation and Development,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Election Observation Selection Fairness at National Level'.

My request is long over due and a reminder sent was not even acknowledged.

A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/elec...

Yours faithfully,

Michael Grange

International Cooperation and Development

1 Attachment

Dear Mr Grange,

 

Thank you for your e-mail dated 03 August 2019. We hereby acknowledge
receipt of your application for access to documents, which was registered
on 26 September 2019 under reference number GestDem 2019/5468. We
apologise for the belated registration of your application.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on 17
October 2019.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

 

 

Yours faithfully,

 

[1]cid:image001.gif@01D52B72.5B99F460

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

References

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International Cooperation and Development

2 Attachments

Subject: Your application for access to document – Ref. GestDem No
2019/5468

Dear Sir,

We refer to your e-mail dated 03.08.2019 in which you make a request for
access to documents, registered on 26.09.2019 under the above-mentioned
reference number.

Please find an advance copy by email of our reply.

 

Yours faithfully,

 

[1]cid:image001.gif@01D52B72.5B99F460

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

References

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Dear International Cooperation and Development,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Election Observation Selection Fairness at National Level'.

This is the second occasion in which you deny that you have any documentation that I'm seeking. The European Ombudsman recommends that I bring your attention to emails that issue from Irish Aid providing you with a copy of the following documentation:

http://www.dci.gov.ie/media/irishaid/get...

A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/elec...

Do not hesitate to contact me if you require anything further.

Yours faithfully,

Michael Grange

ve_sg.accessdoc (SG), International Cooperation and Development

[1]Ares(2019)6301950 - RE: Internal review of access to documents request
- Election Observation Selection Fairness at National Level

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

Thank you for your email dated 10/10/2019 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by FPI in
reply to your initial application GESTDEM 2019/5468.

We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 11/10/2019 (Ares(2019)6301821).

Your application will be handled within 15 working days (04/11/2019). In
case this time limit needs to be extended, you will be informed in due
course.

Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.

Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.

Yours faithfully,

Access to documents team (RC)
SG.C.1
Transparency
Berl. 07/251

show quoted sections

International Cooperation and Development

1 Attachment

Dear Sir,

 

Please find attached an advance information copy of the confirmatory
decision taken on your request for access to documents registered under
Gestdem number 2019/5468, adopted on 04/11/2019 in the above-mentioned
case.

 

Please note that the Secretariat General of the European Commission will
proceed with the formal notification of the decision in the coming days by
express delivery.

 

This advance copy is solely sent for your information and is not the
formal notification of the confirmatory.

 

Yours sincerely,

Access to documents team - RC
SG.C.1
Transparency

Dear International Cooperation and Development,

Thank you for your reply.

I simply do not understand how you can claim that you do have not any records concerning the creation of the 2018 Roster Election Observation Roster in Ireland when the Irish Focus Election Point provided detailed information to you. I would welcome particulars of the searches that were undertaken to find records.

Kind regards,

Michael Grange

International Cooperation and Development

Dear Mr Grange,

As mentioned in our decision adopted following your confirmatory request (C(2019)8009), the Commission does not monitor national election observation selection.

In February 2019, the Service for Foreign Policy Instruments (FPI) received questions from the European Parliament referring to Irish Aid (http://www.europarl.europa.eu/doceo/docu...). In this context, FPI contacted the Irish Focal Point in order to better understand these questions. In return, the Irish focal point provided the Commission a link to the document you mentioned in your email and confirmatory request. It also provided links to other public parliamentary questions on the Irish Parliament’s website about the marking of the system for the roster, the appeals process, as well as a link to a 2018 general election observation booklet.

FPI was aware of the update of the Irish Roster through the contacts in National Focal Point meetings. However, FPI was not aware of any detailed procedures nor in any way intervened in their set-up. As shown in the written reply to the European Parliament, “It is entirely in the remit of the National Focal Points to select and propose Observers for the EU Election Observation Missions (EOM) based on the Calls for Candidatures. [...]"

Kind regards,

Access to documents team (cr)
SG.C.1
Transparency
Berl. 07/251

show quoted sections

Dear International Cooperation and Development,

Thank you for your message.

I welcome that you are now confirming that you have documents. Can you kindly release all documents that you have now discovered.

Regards,

Michael Grange

ve_sg.accessdoc (SG), International Cooperation and Development

[1]Ares(2019)7290411 - FW: FW: Your confirmatory request for access to
documents - GESTDEM 2019/5468

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Mr Grange,

We thank you for your email on this subject.

Please let me clarify a misunderstanding relating to documents falling
within the scope of your request registered under GESTDEM number
2019/5468. As explained in the confirmatory decision C(2019)8009 final,
the Commission does not hold any documents falling within the scope of
your request, by which you request documents related to monitoring of the
national election observation selection. The reason for this is that
monitoring falls in the remit of national authorities, as explained in
page 2 paragraph 4 of the confirmatory decision.

In our previous e-mail, we provided contextual information about the
preparation of an answer to a parliamentary question E-000821/2019. This
information does not relate to monitoring of the national election
observation selection. Therefore, the e-mail from the IRL authorities
providing public links to background information about how election
observation is organised in Ireland does not fall within the scope of your
request.

Should you wish, nevertheless, to have access to this email, you are
entitled to submit a new initial request.

Kind regards,

Access to documents team - RC
SG.C.1
Transparency
Berl. 07/251

show quoted sections

Dear Access to documents team,

Thank you for your email reconfirming that documents are held but that if I require them I must make a further access request. In my view this is bureaucracy on steroids.

Please note that this is my second request. My first request ref GESTDEM 2019/2823 was refused claiming that the Commission held no documents. Now we agree this is not correct and the EU principle of good administration suggests to me that the refusal should be corrected and the documents released. Just to avoid any further misunderstanding the documents are the emails with Ireland and records relating from the Focus Point where issues surrounding the Irish roster were discussed and presented.

Kind regards,

Michael Grange

International Cooperation and Development

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

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1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

ve_sg.accessdoc (SG), International Cooperation and Development

[1]Ares(2019)7311449 - RE: Ares(2019)7290411 - FW: FW: Your confirmatory
request for access to documents - GESTDEM 2019/5468

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Mr Grange,

Thank you for your e-mail. Contrary to what you state, we have confirmed
what is stated in the confirmatory decision GESTDEM 2019/5468: the
European Commission does not hold any documents falling within the scope
of this request.

Kind regards,

Access to documents team - CR
SG.C.1
Transparency
Berl. 07/251

show quoted sections

Dear Team,

Thank you for your further email.

I understand that the basis for the refusal is that you never gave effect to the recommendation of the European Ombudsman in the Bulgarian case and while you admit to having relevant documents this did not arise out of any monitoring activity by the Commission and accordingly no documents will be released.

I would highlight that my previous access request GestDem 2019/2823 :

https://www.asktheeu.org/en/request/iris...

was refused on the basis that you had could retrieve no documentation. As we are now in agreement that you have such documentation, I believe that it is in order that you release it under access request GestDem 2019/2823. This is a common sense approach that upholds good administration in this case namely putting things right at the first opportunity.

Kind regards,

Michael Grange

International Cooperation and Development

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...