EU-Japan Business Round Table

Lora Verheecke made this access to documents request to Internal Market, Industry, Entrepreneurship and SMEs

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Any documents since 1st January 2010, including briefings, reports, correspondence (email or other), where the EU-Japan Business Round Table is concerned or mentioned.

2. A list of meetings, as well as agendas and minutes any other reports of such meetings, since 1st January 2010, between officials/representatives/experts of DG Trade and officials/representatives of the EU-Japan Business Round Table.

I look forward to a positive consideration of this request.

Yours faithfully,

Lora Verheecke

Internal Market, Industry, Entrepreneurship and SMEs

Dear Madam,

Thank you for your e-mail dated 17/07/2017. We hereby acknowledge receipt of your application for access to documents, which was registered on 19/07/2017 under reference number GestDem 2017/4248.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 10/08/2017. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note that this is a private website which has no link with any institution of the European Union. Therefore the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Yours faithfully,

DG GROW – Access to documents team

European Commission
Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs
DG GROW/A1 – Communication, Access to Documents and Document Management

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Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Dear Mrs Verheecke,

We refer to your e-mail dated 17/07/2017 in which you make a request for
access to documents, registered on 19/07/2017 under the above-mentioned
reference number.

You request access to:

"1. Any documents since 1st January 2010, including briefings, reports,
correspondence (email or other), where the EU-Japan Business Round Table
is concerned or mentioned;

2. A list of meetings, as well as agendas and minutes any other reports of
such meetings, since 1st January 2010, between
officials/representatives/experts of DG Trade and
officials/representatives of the EU-Japan Business Round Table."

Please be informed that the part of the request under point 2 is already
been dealt with by DG Trade under Gestdem 2017/4216, you will therefore
receive a reply regarding this part under Gestdem 2017/4216.

Concerning the part of the request under point 1, your application
concerns a large number of documents, which need to be assessed
individually.

In addition, the handling of your request involves the transmission of
documents originating from private companies. Therefore, the need to
consult them in accordance with Article 4(4) of Regulation 1049/2001,
cannot be expected to be completed within the normal time limits set out
in Article 7 of Regulation 1049/2001.

However, the Regulation also provides for a possibility to confer with
applicants in order to find a fair solution when an application relates to
a very long document or concerns a very large number of documents. Article
6(3) provides that in the event of an application relating to a very long
document or to very large number of documents, the institution concerned
may confer with the applicant informally, with a view to finding a fair
solution.

In accordance with the case law of the EU Courts, such a solution can only
concern the content or the number of documents applied for, not the
deadline for replying[1][1] .This means that the scope of the request must
be reduced in a way that would enable its treatment within the extended
deadline of 15 + 15 working days.

Based on the above-mentioned provision, we would kindly ask you to specify
the objective of your request and your specific interest in the documents
requested[2][2], and whether you could narrow down the scope of your
request (i.e. the timeframe covered), so as to reduce it to a more
manageable amount of documents.

Considering that the activities of the EU-Japan Business Round Table are
organised the same way every year, we would suggest reducing the scope of
your request to fewer years e.g. three.

If that is not possible and if you maintain your request for access to all
documents concerned by your application, we propose to handle your
application in two successive stages covering the periods 2010-2013 and
2014-2017 and consider each period at intervals of one month from the
first submission of 17/07/2017.

Moreover, we would like to draw your attention on the fact that a lot of
information concerning the EU-Japan Business Round Table can be found on
their web site: [3]http://www.eu-japan-brt.eu/.  Please consult this
website in order to decide if and what type of additional information you
need.

In order to enable us to respect the time-limits of Regulation 1049/2001,
we would ask you for a swift reply to our invitation to propose a fair
solution, within five working days at the latest.

If you have any questions concerning the invitation, you can contact us:
also by telephone at (+32) (0) 22 9913209.

In the absence of a reply within five working days, we will unilaterally
restrict the scope of your application to the part that can be dealt with
within the extended deadline of 30 working days, counting from the
registration of your application on 19/07/2017.

Thank you in advance for your understanding.

Yours sincerely,

 

Access to Documents Team
[4]cid:image001.gif@01CDA6CD.F9067970
European Commission

DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

 

 

------------------------

[5][1] Judgment of the Court of Justice of 2 October 2014 in case
C-127/13, Guido Strack v Commission, paragraphs 26-28.

[6][2] Ibid, paragraph 28; Judgment of the General Court (then 'Court of
First Instance') of 22 May 2012 in case T-344/08, EnBW Energie
Baden-Württemberg v Commission, paragraph 105

References

Visible links
1. file:///tmp/foiextract20170802-4457-vg2ysg#_ftn1
2. file:///tmp/foiextract20170802-4457-vg2ysg#_ftn2
3. http://www.eu-japan-brt.eu/
5. file:///tmp/foiextract20170802-4457-vg2ysg#_ftnref1
6. file:///tmp/foiextract20170802-4457-vg2ysg#_ftnref2

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Thank you very much for your answer.
Could you possibly send me all the documents you have identified since 1st January 2014?

Yours faithfully,

Lora Verheecke

Internal Market, Industry, Entrepreneurship and SMEs

Dear Ms Verheecke,

Thank you very much for your reply to our fair solution proposal. We will do the utmost possible in providing you with the documents requested below.

Your application is currently being handled. However, we will not be in a position to complete the handling of your application within the time limit of 15 working days, which expires today.

Therefore, we have to extend the time limit with 15 working days in accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding public access to documents. The new time limit expires on 01/09/2017.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

Access to Documents Team
European Commission
DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

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Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Dear Mrs Verheecke,

 

Thank you for your e-mails dated 17/07/2017 in which you request access
for documents. Both requests were registered on 19/07/2017 under reference
numbers GestDem 2017/4248 and Gestdem 2017/4246.

 

The reply to your request GestDem 2017/4248  is ready for signature but
could not be signed today. Therefore, we are not in a position to complete
the handling of your application within the extended time limit of 15
working days, which expires today (01/09/2017).

The reply will be sent to you as soon as it is signed by the hierarchy.

 

Please also be reassured that we are working on your Gestdem request
2017/4246 in order to provide you with the second batch of documents in
September, as stated in our reply letter sent on 07/08/2017.

 

We apologise for this additional delay and for any inconvenience this may
cause.

 

Kind regards,

 

 

DG GROW – Access to documents team

 

[1]cid:479385507@17082012-2045

European Commission
Directorate-General for Internal Market, Industry, Entrepreneurship and
SMEs
DG GROW/A1 – Communication, Access to Documents and Document Management

 

References

Visible links

Internal Market, Industry, Entrepreneurship and SMEs

16 Attachments

Dear Ms Verheecke,

Please find attached the reply to your request for documents as in subject.

Kind regards.

European Commission
DG for Internal Market, Industry, Entrepreneurship and SMEs (DG GROW)
Unit A.4: International Relations
B-1049 Brussels/Belgium

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Sent with the following file or link attachments:
Reply with documents September 2017 .docx
1 BRT Programme 2014_Redacted.pdf
2 BRT Speech 2014.pdf
3 Lettre Bregier avec recommmendations Avril 2014_Redacted.pdf
4 Lettre Calleja à Bregier avril 2014 _Redacted.pdf
5 Lettre BRT à Calleja 2015 _Redacted.pdf
6 BRT2015-Agenda_20150408_Redacted.pdf
7 Briefing DCC BRT 2015_Redacted.pdf
8 Lettre UECBV 2016_Redacted.pdf
9 BRT2016-Agenda_draft-EN_29Mar_SCG_Redacted.pdf
10 Briefing BRT 2016_Redacted.pdf
11 BRT Tokyo Speech 2016_Redacted.pdf
12 BRT 2017 Agenda 1.pdf
13 Speech A Peltomäki_Redacted.pdf
14 Speech Lowri_Redacted.pdf
Register GESTDEM 2017 4248.xlsx