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European Commission protocols for dealing with the tobacco industry

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Dear Secretariat General of the European Commission,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

- rules, instructions and guidance for European Commission officials about dealing with the tobacco industry, clarifying what is or is not appropriate when there is contact with the tobacco industry, and how such contacts should be handled.

The Preamble of the WHO Framework Convention on Tobacco Control (FCTC) recognized that Parties “need to be alert to any efforts by the tobacco industry to undermine or subvert tobacco control efforts and the need to be informed of activities of the tobacco industry that have a negative impact on tobacco control efforts”.

Further, Article 5.3 of the Convention requires that “in setting and implementing their public health policies with respect to tobacco control, Parties shall act to protect these policies from commercial and other vested interests of the tobacco industry in accordance with national law”.

This request concerns documents clarifying the European Commission's implementation of the FTCC obligation to develop a specific approach for contacts with the tobacco industry. The guidelines accompanying Article 5.3 state that: "7. Parties should implement measures in all branches of government that may have an interest in, or the capacity to, affect public health policies with respect to tobacco control." This request therefore covers documents produced by all Commission Directorates-General, outlining their approaches to protecting policy-making from commercial and other vested interests of the tobacco industry.

Yours faithfully,

Olivier Hoedeman
Corporate Europe Observatory (CEO)
Rue d'Edimbourg 26,
1050 Brussels, Belgium
Tel. +32 (0)2 893 0930
Mobile: +32 474 486545

Secretariat General of the European Commission

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Secretariat General of the European Commission

Dear Sir,

 

Thank you for your e-mail of 30 April 2020. We hereby acknowledge receipt
of your application for access to documents, which was registered on 14
May 2020 under reference number GESTDEM 2020/2865.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on 9
June 2020. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.

 

Please note that the private third party running the Ask the EU website is
responsible and accountable for the processing of your personal data via
that website, and not the Commission. For further information on your
rights, please refer to the third party’s privacy policy. We understand
that the third party running the AsktheEU.org website usually publishes
the content of applicants’ correspondence with the Commission on that
website. This includes the personal data that you may have communicated to
the Commission (e.g. your private postal address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence.  In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

 

 

Yours faithfully,

SANTE Access to Documents Team

Secretariat General of the European Commission

1 Attachment

Dear Sir,

We refer to your email of  14 May 2020 in which you make a request for
access to documents, registered on the same date under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 9 June 2020.

An extended time limit is needed as internal consultations are being
carried out.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 30 June 2020.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

 

SANTE ACCESS TO DOCUMENTS

[1]cid:image001.gif@01D3FF48.374A49E0
European Commission
Health and Food Safety

 

 

References

Visible links

ve_sante.b.1(SANTE), Secretariat General of the European Commission

2 Attachments

Please find attached document Ares(2020)3296205 from RYS Andrzej Jan (SANTE.DDG1.B.1) dated 24/06/2020.

Veuillez trouver ci-joint le document Ares(2020)3296205 de RYS Andrzej Jan (SANTE.DDG1.B.1) daté du 24/06/2020.

ve_sante.b.2(SANTE), Secretariat General of the European Commission

12 Attachments

  • Attachment

    Table final complete3.pdf

    195K Download View as HTML

  • Attachment

    02 b Letter of the European Smoking Tobacco Association Implementation Issues letter.pdf

    392K Download View as HTML

  • Attachment

    08 The lack of national appointments of ID issuers required under the EU traceability system for tobacco products.pdf

    2.5M Download View as HTML

  • Attachment

    01 Implementation of the EU Track Trace system for tobacco products Redacted email.pdf

    264K Download View as HTML

  • Attachment

    05 c Summary of PMI activities in preparation for TPD Article 15 and 16 implementation Attach II.pdf

    905K Download View as HTML

  • Attachment

    07 An urgent matter regarding the EU traceability system for tobacco products.pdf

    4.0M Download View as HTML

  • Attachment

    01 b Implementation of the EU Track Trace system for tobacco products Redacted letter.pdf

    302K Download View as HTML

  • Attachment

    05 b Summary of PMI activities in preparation for TPD Article 15 and 16 implementation Attach I Redacted.pdf

    3.0M Download View as HTML

  • Attachment

    05 Summary of PMI activities in preparation for TPD Article 15 and 16 implementation summary Redacted.pdf

    6.3M Download View as HTML

  • Attachment

    06 Generate and issue identifier codes and Uis to economic operators1 Redacted.pdf

    4.9M Download View as HTML

  • Attachment

    Reply 2020 2377.pdf

    306K Download View as HTML

  • Attachment

    02 Letter of the European Smoking Tobacco Association Implementation Issues email.pdf

    461K Download View as HTML

Dear Mr Hoedeman,

Please find attached document Ares(2020)3383838 from BUCHER Anne (SANTE) dated 29/06/2020.

Due to the dimension of the disclosed documents, the attachments will be sent to you in a series of numbered emails.

In the same time, according to standard operational procedure, the reply is usually also sent to you by registered post.Please note, however, that due to the extraordinary health and security measures currently in force during the COVID-19 epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately in a position to follow this procedure until further notice.

We would therefore appreciate if you could confirm the receipt of the present e-mail by replying to [email address]

Kind regards,

European Commission
Directorate-General for Health and Food Safety
Unit B2 – Cross-border healthcare and tobacco control
B-1049 Brussels/Belgium
E-mail: [email address]

ve_sante.b.2(SANTE), Secretariat General of the European Commission

11 Attachments

Dear Mr Hoedeman,

Please find attached document Ares(2020)3383838 from BUCHER Anne (SANTE) dated 29/06/2020.

Due to the dimension of the disclosed documents, the attachments will be sent to you in a series of numbered emails.

In the same time, according to standard operational procedure, the reply is usually also sent to you by registered post.Please note, however, that due to the extraordinary health and security measures currently in force during the COVID-19 epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately in a position to follow this procedure until further notice.

We would therefore appreciate if you could confirm the receipt of the present e-mail by replying to [email address]

Kind regards,

European Commission
Directorate-General for Health and Food Safety Unit B2 – Cross-border healthcare and tobacco control
B-1049 Brussels/Belgium
E-mail: [email address]

ve_sante.b.2(SANTE), Secretariat General of the European Commission

17 Attachments

Dear Mr Hoedeman,

Please find attached document Ares(2020)3383838 from BUCHER Anne (SANTE) dated 29/06/2020.

Due to the dimension of the disclosed documents, the attachments will be sent to you in a series of numbered emails.

In the same time, according to standard operational procedure, the reply is usually also sent to you by registered post.Please note, however, that due to the extraordinary health and security measures currently in force during the COVID-19 epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately in a position to follow this procedure until further notice.

We would therefore appreciate if you could confirm the receipt of the present e-mail by replying to [email address]

Kind regards,

European Commission
Directorate-General for Health and Food Safety Unit B2 – Cross-border healthcare and tobacco control
B-1049 Brussels/Belgium
E-mail: [email address]

ve_sante.b.2(SANTE), Secretariat General of the European Commission

14 Attachments

  • Attachment

    95 RE Track Trace obligations importer Red.pdf

    1.7M Download View as HTML

  • Attachment

    76 RE Urgent Secondary Repository processing issue causing loss of sales Redacted.pdf

    1006K Download View as HTML

  • Attachment

    112 Follow up to letter of 27 November 2019 on the notification of proposed external auditors audit firms.pdf

    528K Download View as HTML

  • Attachment

    87 RE Urgent Secondary Repository processing issue causing loss of sales Redacted.pdf

    3.2M Download View as HTML

  • Attachment

    119 a RE Email Redacted.pdf

    780K Download View as HTML

  • Attachment

    99 RE Traceability System for Tobacco Products Request for approval of external auditor to prepare annual report on the activities.pdf

    517K Download View as HTML

  • Attachment

    118 b Notification of proposed external auditor Article 15 8 of Directive 201440EU letter.pdf

    1.1M Download View as HTML

  • Attachment

    119 b RE letter.pdf

    1008K Download View as HTML

  • Attachment

    117 RE Notification of proposed external auditor Article 15 8 of Directive 201440EU.pdf

    761K Download View as HTML

  • Attachment

    81 RE Urgent Secondary Repository processing issue causing loss of sales Redacted.pdf

    2.3M Download View as HTML

  • Attachment

    115 RE Implementation of the EU tracking tracing system for tobacco products Notification of proposed external auditor Redacted.pdf

    517K Download View as HTML

  • Attachment

    94 RE Urgent Secondary Repository processing issue causing loss of sales Redacted.pdf

    5.4M Download View as HTML

  • Attachment

    97 Traceability System for Tobacco Products Request for approval of external auditor to prepare annual report on the activities.pdf

    877K Download View as HTML

  • Attachment

    118 a Notification of proposed external auditor Article 15 8 of Directive 201440EU email.pdf

    319K Download View as HTML

Dear Mr Hoedeman,

Please find attached document Ares(2020)3383838 from BUCHER Anne (SANTE) dated 29/06/2020.

Due to the dimension of the disclosed documents, the attachments will be sent to you in a series of numbered emails.

In the same time, according to standard operational procedure, the reply is usually also sent to you by registered post.Please note, however, that due to the extraordinary health and security measures currently in force during the COVID-19 epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately in a position to follow this procedure until further notice.

We would therefore appreciate if you could confirm the receipt of the present e-mail by replying to [email address]

Kind regards,

European Commission
Directorate-General for Health and Food Safety Unit B2 – Cross-border healthcare and tobacco control
B-1049 Brussels/Belgium
E-mail: [email address]

ve_sante.b.2(SANTE), Secretariat General of the European Commission

11 Attachments

  • Attachment

    152 a JTI letter re alternative ID issuers email.pdf

    339K Download View as HTML

  • Attachment

    124 e EU traceability system for tobacco products letter.pdf

    1.6M Download View as HTML

  • Attachment

    124 b EU traceability system for tobacco products letter.pdf

    1.3M Download View as HTML

  • Attachment

    152 b JTI letter re alternative ID issuers letter.pdf

    828K Download View as HTML

  • Attachment

    124 d EU traceability system for tobacco products email.pdf

    338K Download View as HTML

  • Attachment

    124 a EU traceability system for tobacco products correspondence.pdf

    432K Download View as HTML

  • Attachment

    124 c EU traceability system for tobacco products annex Redacted.pdf

    3.7M Download View as HTML

  • Attachment

    154 a Urgent Secondary Repository processing issue causing loss of sales letter.pdf

    365K Download View as HTML

  • Attachment

    154 b Urgent Secondary Repository processing issue causing loss of sales email.pdf

    535K Download View as HTML

  • Attachment

    172 Follow up to letter of 27 November 2019 on the notification of proposed external auditors audit firms.pdf

    529K Download View as HTML

  • Attachment

    125 Traceability system for tobacco products Commission Implementing Regulation EU 2018574 and Commission Decision EU 2019691 Temporary absence of comp.pdf

    5.7M Download View as HTML

Dear Mr Hoedeman,

Please find attached document Ares(2020)3383838 from BUCHER Anne (SANTE) dated 29/06/2020.

Due to the dimension of the disclosed documents, the attachments will be sent to you in a series of numbered emails.

In the same time, according to standard operational procedure, the reply is usually also sent to you by registered post.Please note, however, that due to the extraordinary health and security measures currently in force during the COVID-19 epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately in a position to follow this procedure until further notice.

We would therefore appreciate if you could confirm the receipt of the present e-mail by replying to [email address]

Kind regards,

European Commission
Directorate-General for Health and Food Safety Unit B2 – Cross-border healthcare and tobacco control
B-1049 Brussels/Belgium
E-mail: [email address]

ve_sante.b.2(SANTE), Secretariat General of the European Commission

4 Attachments

Dear Mr. Hoedeman,

With reference to your letter of 30 April 2020, you may find attached Commissions' reply.

Best Regards,



European Commission
Directorate-General for Health and Food Safety
Unit B2 – Cross-border Healthcare and Tobacco Control
B-1049 Brussels/Belgium
E-mail: [email address]

ve_sante.b.1(SANTE), Secretariat General of the European Commission

1 Attachment

Please find attached document Ares(2020)3537418 from BUCHER Anne (SANTE) dated 06/07/2020.

Veuillez trouver ci-joint le document Ares(2020)3537418 de BUCHER Anne (SANTE) daté du 06/07/2020.

Secretariat General of the European Commission

1 Attachment

 

Dear Mr Hoedeman,

 

You have received this email earlier today.  According to standard
operational procedure, the reply is usually also sent to you by registered
post. Please note, however, that due to the extraordinary health and
security measures currently in force during to the COVID-19 epidemics,
which include the requirement for all Commission non-critical staff to
telework, we are unfortunately not in a position to follow this procedure
until further notice.

 

We would therefore appreciate if you could confirm receipt of the present
e-mail by replying to [1][email address].

 

Thank you in advance.

 

SANTE.B.1

 

 

 

References

Visible links
1. mailto:[email address]

ve_sante.accdoc(SANTE), Secretariat General of the European Commission

2 Attachments

Dear Mr Hoedeman,

please find attached document Ares(2020)5363391 from GALLINA Sandra (SANTE) dated 09/10/2020.

Please note that this email only includes the letter and the excel table. The documents will be sent to you with several numbered emails.

Kind regards,
SANTE ACCESS TO DOCUMENTS

ve_sante.accdoc(SANTE), Secretariat General of the European Commission

10 Attachments

Email 1

Please find attached documents from 1 to 11.

ve_sante.accdoc(SANTE), Secretariat General of the European Commission

10 Attachments

  • Attachment

    19 2018 04 10 NGO Letter of concern on pharmaceutical pollution and AMR Ares 2018 1907258 Redacted.pdf

    2.5M Download View as HTML

  • Attachment

    18 FW Medicines for Europe meeting request Ares 2018 244682.pdf

    775K Download View as HTML

  • Attachment

    13 RE Invitation to the 12th HSPA meeting Paris 07 08 12 2017 Ares 2020 3778103.pdf

    299K Download View as HTML

  • Attachment

    15 SANOFI request Ares 2017 6186065.pdf

    276K Download View as HTML

  • Attachment

    14 Minutes HSPA Expert Group 12th meeting Paris Ares 2020 3784492 Redacted.pdf

    171K Download View as HTML

  • Attachment

    21 Debrief from meeting with Siemens 04 July 2018 Ares 2020 3784160 Redacted.pdf

    385K Download View as HTML

  • Attachment

    16 First feedback on Performance event December 8th Paris ARES 2020 3784331 Redacted.pdf

    8.5M Download View as HTML

  • Attachment

    17 Request from European Lifestyle Medicine Organization ELMO 12 December 2017 Ares 2019 2123879.pdf

    147K Download View as HTML

  • Attachment

    20 HSPA EIT HEALTH round table report Ares 2020 3784386 Redacted.pdf

    5.7M Download View as HTML

  • Attachment

    22 Agenda of best practices market place JRC Ispra 12 13 Dec 2018 Ares 2020 5324583.pdf

    6.4M Download View as HTML

Email 2

Please find attached documents from 13 to 22

ve_sante.accdoc(SANTE), Secretariat General of the European Commission

10 Attachments

  • Attachment

    26 multi stakeholder coalition All Policies for a Healthy Europe meeting with Anne Bucher Ares 2019 4181741 Redacted.pdf

    179K Download View as HTML

  • Attachment

    27 WG Entwurf Request for a personal meeting Ares 2020 3782281 Redacted.pdf

    199K Download View as HTML

  • Attachment

    30 BTO ABBOTT Ares 2019 5937768 Redacted.pdf

    137K Download View as HTML

  • Attachment

    24 FW Meeting request from the Association of European Businesses in Russia Ares 2018 6589188.pdf

    531K Download View as HTML

  • Attachment

    23 debrief from meeting with the European Connected Health Alliance 23 11 2018 Ares 2020 3784222 Redacted.pdf

    109K Download View as HTML

  • Attachment

    32 Reply to COVID 19 outbreaks potential pro bono support Ares 2020 1892767 Redacted.pdf

    154K Download View as HTML

  • Attachment

    31 COVID 19 outbreaks potential pro bono support Ares 2020 1390455 Redacted.pdf

    149K Download View as HTML

  • Attachment

    25 EFPIA Meeting Ares 2019 4086323 Redacted.pdf

    214K Download View as HTML

  • Attachment

    29 Unser Gespr ch am 28 08 2019 Ares 2020 3782200 Redacted.pdf

    3.1M Download View as HTML

  • Attachment

    28 BTOR Meeting with consultant for the German Association of Liberal Dentists on 28 August 2019 Ares 2019 5548235 Redacted.pdf

    171K Download View as HTML

Email 3

Please find attached documents 23 to 32

ve_sante.accdoc(SANTE), Secretariat General of the European Commission

10 Attachments

Email 4

Please find attached documents from 34 to 46

ve_sante.accdoc(SANTE), Secretariat General of the European Commission

11 Attachments

  • Attachment

    47 FW documents FHP propositions FHP V2 Ares 2020 3789060 Redacted.pdf

    1.5M Download View as HTML

  • Attachment

    56 BTO Gilead Sciences meeting report 2 June 2020 Ares 2020 2879172.pdf

    144K Download View as HTML

  • Attachment

    50 RE Nieuw vraagje over timelines Health at a Glance report 2020 Ares 2020 3780883.pdf

    239K Download View as HTML

  • Attachment

    51 Re Oral health dental care in State of Health in the EU FOLLOW UP Ares 2020 3781118 Redacted.pdf

    193K Download View as HTML

  • Attachment

    52 ICIC18 Implementation Rooms final Ares 2020 3782399 Redacted.pdf

    200K Download View as HTML

  • Attachment

    48 FW Possibilit d une rencontre avec la Commission europ enne Ares 2020 3791240 Redacted.pdf

    437K Download View as HTML

  • Attachment

    54 2017 10 10 Meeting with the Pharmaceutical Group of the European Union Ares 2020 3824439 Redacted.pdf

    175K Download View as HTML

  • Attachment

    57 BTO meeting Commissioner Kyriakides and Gilead Sciences 6 07 20 Ares 2020 3711846 Redacted.pdf

    162K Download View as HTML

  • Attachment

    55 BTO meeting EuropaBio Anne Bucher 9 September 2019 Ares 2020 3824664 Redacted.pdf

    170K Download View as HTML

  • Attachment

    49 Outcome summary of the meeting Ares 2020 3780690 Redacted.pdf

    160K Download View as HTML

  • Attachment

    53 Capacity building workshop and marketplace ICIC19 final Ares 2020 3782462 Redacted.pdf

    235K Download View as HTML

Email 5

Please find attached documents from 47 to 57

We don't know whether the most recent response to this request contains information or not – if you are Olivier Hoedeman please sign in and let everyone know.