Margarida da Silva

Dear Secretariat General of the European Commission,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents related to any guidance or instructions on how to handle and process access to documents requests.

I am particularly interested in guidance regarding lobby meetings' record-keeping and requests regarding interactions with lobbyists.

Yours faithfully,

Margarida da Silva
Corporate Europe Observatory
Rue d'Edimbourg 26
Belgique

Secretariat General of the European Commission

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Secretariat General of the European Commission

1 Attachment

Dear Margarida da Silva,
Thank you for your e-mail of 16/10/2020. We hereby acknowledge receipt of
your application for access to documents, which was registered on
16/10/2020 under reference number GESTDEM 2020/6201.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
09/11/2020. In case this time limit needs to be extended, you will be
informed in due course.
You have lodged your application via a private third-party website, which
has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.
Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission. For further information on your
rights, please refer to the third party’s privacy policy.
We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).
Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.
If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence.  In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.
For information on how we process your personal data visit our page
[1]Privacy statement – access to documents.
Yours faithfully,
 
ACCESS TO DOCUMENTS TEAM
 
European Commission
Secretariat-General
Unit C1 – Transparency, Document Management & Access to Documents
[2]HOW WE PROCESS PERSONAL DATA
 
 

show quoted sections

ve_sg.accessdoc (SG), Secretariat General of the European Commission

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Ares(2020)6384969 - RE: Your request for access to documents - GESTDEM
2020/6201 // - Guidance on how to handle and process access to documents

Sent by ve_sg.accessdoc (SG) <[SG request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[SG request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Madam,

I refer to your request dated 16/10/2020, registered on 16/10/2020, in
which you make a request for access to documents under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 09/11/2020.

An extended time limit is needed as the handling of your application could
not yet be completed at this stage. Therefore, we have to extend the time
limit with 15 working days in accordance with Article 7(3) of Regulation
(EC) No 1049/2001 regarding public access to documents.

The new time limit expires on 30/11/2020.

I apologise for any inconvenience this delay may cause.

Yours sincerely,

Access to documents team (cr)
SG.C.1
Transparency

_____________________________________________
From: SG ACCES DOCUMENTS
Sent: Friday, October 16, 2020 4:29 PM
To: 'Margarida da Silva' <[FOI #8662 email]>
Subject: Your request for access to documents - GESTDEM 2020/6201 // -
Guidance on how to handle and process access to documents

 

 

Dear Margarida da Silva,

Thank you for your e-mail of 16/10/2020. We hereby acknowledge receipt of
your application for access to documents, which was registered on
16/10/2020 under reference number GESTDEM 2020/6201.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
09/11/2020. In case this time limit needs to be extended, you will be
informed in due course.

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission. For further information on your
rights, please refer to the third party’s privacy policy.

We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence.  In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

For information on how we process your personal data visit our page
[5]Privacy statement – access to documents.

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM

 

<< OLE Object: Picture (Device Independent Bitmap) >>

European Commission

Secretariat-General

Unit C1 – Transparency, Document Management & Access to Documents

[6]HOW WE PROCESS PERSONAL DATA

 

 

show quoted sections

ve_sg.accessdoc (SG), Secretariat General of the European Commission

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2020)7188367 - Your application for access to documents under
Regulation (EC) No 1049/2001 - GESTDEM 2020/6201 - 2nd holding letter

Sent by ve_sg.accessdoc (SG) <[SG request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[SG request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Ms Da Silva,

 

We refer to your email of 16 October 2020 in which you submit a request
for access to documents, registered the same day, under the above
mentioned reference number. We also refer to our holding letter of 5
November 2020.

 

Your application in currently being handled. Unfortunately, we have not
yet been able to gather all the elements required to carry out a full
analysis of your request in order to take a decision. Therefore, we regret
to inform you hereby that we will not be in a position to reply to your
request within the prescribed time limit which expires on 30 November
2020.

 

We apologise for this delay and for any inconvenience this may cause but
we would like to reassure you that we will do our utmost to provide you
with a reply as soon as possible.

 

Yours sincerely,

 

 

 

María OLIVÁN AVILÉS
Head of Unit

[6]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D6C6ED.8AE09090
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

Sg-Acc-Doc@ec.europa.eu, Secretariat General of the European Commission

5 Attachments

Dear Madam,

 

Please find attached an advance copy of the reply to your initial request
for access to documents registered under the number GESTDEM 2020/6201.

 

Yours faithfully,

 

Access to documents team (rc)
SG.C.1
Transparency
[1]cid:image004.gif@01D4F9CD.7B22B0F0

 

References

Visible links