Humanitarian Aid and Civil Protection - NGO meetings on the crisis in Libya, between 20 June 2016 to 25 July 2017

Response to this request is long overdue. By law, under all circumstances, Humanitarian Aid and Civil Protection should have responded by now (details). You can complain by requesting an internal review.

Dear Humanitarian Aid and Civil Protection,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

For the period between 20 June 2016 to 25 July 2017:
- a list of all meetings, regarding the crisis in Libya and its neighbourhood (including its migration, humanitarian and Mediterranean search & rescue aspects) held by the Humanitarian Aid and Civil Protection with NGOs. The list should include: date, individuals attending and organisational affiliation, as well as the issues discussed;
- all minutes and other reports of these meetings;
- all correspondence, including attachments (i.e. any emails, correspondence or telephone call notes) regarding these encounters. An example would be the invitation to attend these meetings/events or any follow-up correspondence; and
- all documents prepared for the purpose of the meeting and/or exchanged during the course of the meeting. An example would be the programmes for those events, lists of attendees, or any documents NGOs might have prepared and distributed to attendees.

Please don’t hesitate to contact me if you have any doubts or question in regards to this application.

Thank you in advance.

Yours faithfully,

Erman Atak

Faculty of Arts & Social Sciences
Department of Political Science
Postbus/ P.O. Box 616
6200 MD Maastricht
THE NETHERLANDS

Humanitarian Aid and Civil Protection

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

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2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

ve_sg.accessdoc (SG), Humanitarian Aid and Civil Protection

[1]Ares(2020)1672527 - RE: access to documents request - Humanitarian Aid
and Civil Protection - NGO meetings on the crisis in Libya, between 20
June 2016 to 25 July 2017 -- Ref. Gestdem 2020/1632

Sent by ve_sg.accessdoc (SG) <[DG ECHO request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG ECHO request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

Thank you for your e-mail dated 20/03/2020. We hereby acknowledge receipt
of your application for access to documents, which was registered on
20/03/2020 under reference number GestDem 2020/1632.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 15/04/2020. In case this time limit needs to
be extended, you will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence.

In that case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

Yours faithfully,

Access to documents team (rc)
SG.C.1
Transparency

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ve_echo.accesauxdocuments (ECHO), Humanitarian Aid and Civil Protection

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
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[5]Ares(2020)2057316 - Your application for access to documents – GESTDEM
2020/1632

Sent by ve_echo.accesauxdocuments (ECHO) <[email address]>.
All responses have to be sent to this email address.
Envoyé par ve_echo.accesauxdocuments (ECHO) <[email address]>.
Toutes les réponses doivent être effectuées à cette adresse électronique.

Dear Mr. Atak,

 

We refer to your e-mail of  20 March 2020 in which you make a request for
access to documents, registered on 20 March 2020 under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 15 April 2020. An extended time
limit is needed as the application concerns a very large number of
documents.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 06 May 2020.

 

We apologise for this delay and for any inconvenience this may cause.

Yours sincerely,

 

European Commission ECHO

Access to documents team

[6]cid:image001.gif@01D5F3AD.657D4D20          

Directorate-General for European Civil Protection and Humanitarian Aid
Operations

Unit E.3 – Contracts and Finances

Loi 86 04/006 B-1049 Brussels/Belgium

[email address]

 

 

 

References

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3. file:///tmp/~~themedata~~
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5. https://webgate.ec.testa.eu/Ares/documen...

Dear Humanitarian Aid and Civil Protection,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Humanitarian Aid and Civil Protection - NGO meetings on the crisis in Libya, between 20 June 2016 to 25 July 2017'.

The response to my request is long overdue. By law, under all circumstances, the authority should have responded by now.

A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/huma...

Yours faithfully,

Erman Atak

ve_sg.accessdoc (SG), Humanitarian Aid and Civil Protection

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
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Link: [4]colorSchemeMapping

[5]Ares(2020)3144871 - Your confirmatory application - Gestdem 2020/1632

Sent by ve_sg.accessdoc (SG) <[DG ECHO request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG ECHO request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

Thank you for your email dated 16 June 2020 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by DG
ECHO in reply to your initial application GESTDEM 2020/1632.

 

We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 17 June 2020 (Ares(2020)3144754).

 

Your application will be handled within 15 working days (08/07/2020). In
case this time limit needs to be extended, you will be informed in due
course.

 

Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.

 

Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM (GD)

 

[6]cid:image001.png@01D45409.F767C980

European Commission

Secretariat-General

SG C.1

[7][email address]

 

 

 

 

show quoted sections

ve_sg.accessdoc (SG), Humanitarian Aid and Civil Protection

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2020)3551119 - Your confirmatory application for access to
documents under Regulation (EC) No 1049/2001 - GESTDEM 2020/1632

Sent by ve_sg.accessdoc (SG) <[DG ECHO request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG ECHO request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Mr Atak,

 

I refer to your letter of 16 June 2020, registered on 17 June 2020, by
which you submit a confirmatory application in accordance with Article
7(2) of Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents[6][1] ("Regulation
1049/2001").

Your confirmatory application is currently being handled. Unfortunately,
we have not yet been able to gather all the elements we need to carry out
a full analysis of your request in order to take a final decision and,
therefore, we are not in a position to reply to your confirmatory request
within the prescribed time limit expiring on 8 July 2020.

Consequently, we have to extend this period by another 15 working days in
accordance with Article 8(2) of Regulation 1049/2001. The new deadline
expires on 30 July 2020.

Yours sincerely,

 

María OLIVÁN AVILÉS
Head of Unit

[7]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

 

------------------------

[8][1]      Official Journal L 145 of 31.5.2001, p. 43.

References

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5. https://webgate.ec.testa.eu/Ares/documen...
6. file:///tmp/foiextract20200706-7145-1w6shbb#_ftn1
8. file:///tmp/foiextract20200706-7145-1w6shbb#_ftnref1