Incident reports - Operation Sophia

Adrián made this access to documents request to European Border and Coast Guard Agency

The request was partially successful.

From: Adrián

Delivered

Dear European Border and Coast Guard Agency,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information related to the European Union Naval Force Mediterranean (EUNAVFOR Med), also known as Operation Sophia:

-All incident reports reported to Frontex since 2015 during any action undertaken by Frontex in the context of this operation.

My request includes, when available, the following details included in the incident reports:
-Unit
-Reporting Time
-Place of incident / GPS
-WMO Sea State Code
-Description of the incident
-Persons involved
-Details of the persons involved
-Witness/Offender
-Actions
-Measures
-Time of requesting SAR / medical assistance / reinforcements.
-Measures taken in this case. (Facilitator arrested/ item seized /
-Collecting of evidence / registration of migrants)

I would like to receive the information as you have it in your registers, i.e.: copies of the already existing incident reports. Therefore I am not asking for any reelaboration of these documents or the information they contain.

Thank you very much.

Yours faithfully,

Adrián

Link to this

From: PAD
European Border and Coast Guard Agency


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Dear Mr. Adrián,

 

Thank you for your email and your interest in Frontex activities.

 

We would like to inform you that pursuant to Article 2(1) of Regulation
(EC) No 1049/2001 of the European Parliament and of the Council of 30 May
2001 regarding public access to European Parliament, Council and
Commission documents, the right of access to documents is granted to a
citizen of the Union, and any natural or legal person residing or having
its registered office in a Member State.

 

To confirm that you are invested in the right of access to the documents
requested, it is necessary to provide an ID card/passport/residence permit
in the EU/registration in an EU Member State (legal persons). You may
however refuse to provide such document containing personal data; in that
case, your request is not going to be processed.

 

After receiving the above mentioned documents, we will be able to start
processing your request and will get back to you within 15 working days.

 

Please be informed of the following:

-          The person responsible for controlling the personal data (Data
controller) is the Head of Legal and Procurement Unit

-          The personal data is collected for the exclusive purpose of
assessing the nationality of the applicant

-          The recipients of the personal data are the 3 Frontex Staff
members (Senior Legal Officer, Junior Lawyer and Legal Assistant) handling
requests for public access for documents

-          The personal data collected (that is, the document sent to the
PAD mailbox) will be deleted as soon as the access for the request
document(s) is granted or refused.  In Frontex, this procedure takes no
longer than 15 or 30 working days depending on the number/size of the
requested documents. During the processing of your data, you have a right
to access your data and rectify them if needed. You have a right to have
recourse to the European Data Protection Supervisor.

 

Thank you very much for your understanding.

 

If you will have any questions, please do not hesitate to contact us.

 

Kind regards,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

 

 

 

From: Registration
Sent: 03 January 2018 10:10
To: PAD <[email address]>
Subject: access to documents request - Incident reports - Operation Sophia

 

 

 

 

Date:
03.01.2018 Reg.No: 52
Responsible
Organisation:       
              Cc:
Remark: Deadline:

   
Remark for staff
member:
Reference:

 

 

 

 

 

 

 

 

 

 

Best Regards,

[1]cid:image005.png@01D25143.0CB89DD0
The new [2]Regulation on the European Border and Coast Guard entered into
force on 6 October 2016. As a result, the agency is now called Frontex -
European Border and Coast Guard Agency. Please note that all formal
agreements and ongoing contracts remain valid. Email addresses and contact
details do not change either.

Frontex - European Border and Coast Guard Agency · Plac Europejski 6,
00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501 ·
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex,
unless its contents clearly indicate otherwise. It is intended solely for
the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

 

show quoted sections

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From: PAD
European Border and Coast Guard Agency


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Dear Mr. Adrián Blanco Ramos,

 

Thank you for your submission.

 

As your request falls under the regime of Regulation (EC) No 1049/2001 of
the European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents, we will
now forward your email to the responsible Units and get back to you within
15 working days.

In the meantime, should you have any questions regarding your request for
public access to documents process, please do not hesitate to contact us.

 

Yours sincerely,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

 

From: PAD
Sent: 03 January 2018 11:41
To: [FOI #4921 email]
Cc: PAD <[email address]>
Subject: RE: access to documents request - Incident reports - Operation
Sophia

 

Dear Mr. Adrián,

 

Thank you for your email and your interest in Frontex activities.

 

We would like to inform you that pursuant to Article 2(1) of Regulation
(EC) No 1049/2001 of the European Parliament and of the Council of 30 May
2001 regarding public access to European Parliament, Council and
Commission documents, the right of access to documents is granted to a
citizen of the Union, and any natural or legal person residing or having
its registered office in a Member State.

 

To confirm that you are invested in the right of access to the documents
requested, it is necessary to provide an ID card/passport/residence permit
in the EU/registration in an EU Member State (legal persons). You may
however refuse to provide such document containing personal data; in that
case, your request is not going to be processed.

 

After receiving the above mentioned documents, we will be able to start
processing your request and will get back to you within 15 working days.

 

Please be informed of the following:

-          The person responsible for controlling the personal data (Data
controller) is the Head of Legal and Procurement Unit

-          The personal data is collected for the exclusive purpose of
assessing the nationality of the applicant

-          The recipients of the personal data are the 3 Frontex Staff
members (Senior Legal Officer, Junior Lawyer and Legal Assistant) handling
requests for public access for documents

-          The personal data collected (that is, the document sent to the
PAD mailbox) will be deleted as soon as the access for the request
document(s) is granted or refused.  In Frontex, this procedure takes no
longer than 15 or 30 working days depending on the number/size of the
requested documents. During the processing of your data, you have a right
to access your data and rectify them if needed. You have a right to have
recourse to the European Data Protection Supervisor.

 

Thank you very much for your understanding.

 

If you will have any questions, please do not hesitate to contact us.

 

Kind regards,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

 

 

 

From: Registration
Sent: 03 January 2018 10:10
To: PAD <[1][email address]>
Subject: access to documents request - Incident reports - Operation Sophia

 

 

 

 

Date:
03.01.2018 Reg.No: 52
Responsible
Organisation:       
              Cc:
Remark: Deadline:

   
Remark for staff
member:
Reference:

 

 

 

 

 

 

 

 

 

 

Best Regards,

[2]cid:image005.png@01D25143.0CB89DD0
The new [3]Regulation on the European Border and Coast Guard entered into
force on 6 October 2016. As a result, the agency is now called Frontex -
European Border and Coast Guard Agency. Please note that all formal
agreements and ongoing contracts remain valid. Email addresses and contact
details do not change either.

Frontex - European Border and Coast Guard Agency · Plac Europejski 6,
00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501 ·
[4]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex,
unless its contents clearly indicate otherwise. It is intended solely for
the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

 

show quoted sections

Link to this

From: PAD
European Border and Coast Guard Agency


Attachment image001.png
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Attachment disclaimer logo 1e822151 ee0d 438a ab9e a126050e7a1c.png
5K Download


Dear Mr. Blanco Ramos,

 

Please be informed that we have discovered that there is an overwhelming
amount of documents linked to your request available at Frontex, which
might not suit your needs.

 

The amount of documents you request is indeed very large and extensive
(hundreds of documents).

 

Having consulted the business unit holding the documents, we are
approaching you in order to find a fair solution pursuant to Article 6(3)
of Regulation (EC) No 1049/2001:

 

In the event of an application relating to a very long document or to a
very large number of documents, the institution concerned may confer with
the applicant informally, with a view to finding a fair solution.

 

In order to find a ‘fair solution’ can we please ask you to explain and
focus what you exactly have in mind: for example, can you clarify relevant
keywords linked to your specific interests, serving your request better
and this process being more beneficial to you.

 

Thank you in advance.

 

Kind regards,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

 

From: PAD
Sent: 09 January 2018 15:31
To: [FOI #4921 email]
Cc: PAD <[email address]>
Subject: RE: access to documents request - Incident reports - Operation
Sophia

 

Dear Mr. Adrián Blanco Ramos,

 

Thank you for your submission.

 

As your request falls under the regime of Regulation (EC) No 1049/2001 of
the European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents, we will
now forward your email to the responsible Units and get back to you within
15 working days.

 

In the meantime, should you have any questions regarding your request for
public access to documents process, please do not hesitate to contact us.

 

Yours sincerely,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

 

From: PAD
Sent: 03 January 2018 11:41
To: [1][FOI #4921 email]
Cc: PAD <[2][email address]>
Subject: RE: access to documents request - Incident reports - Operation
Sophia

 

Dear Mr. Adrián,

 

Thank you for your email and your interest in Frontex activities.

 

We would like to inform you that pursuant to Article 2(1) of Regulation
(EC) No 1049/2001 of the European Parliament and of the Council of 30 May
2001 regarding public access to European Parliament, Council and
Commission documents, the right of access to documents is granted to a
citizen of the Union, and any natural or legal person residing or having
its registered office in a Member State.

 

To confirm that you are invested in the right of access to the documents
requested, it is necessary to provide an ID card/passport/residence permit
in the EU/registration in an EU Member State (legal persons). You may
however refuse to provide such document containing personal data; in that
case, your request is not going to be processed.

 

After receiving the above mentioned documents, we will be able to start
processing your request and will get back to you within 15 working days.

 

Please be informed of the following:

-          The person responsible for controlling the personal data (Data
controller) is the Head of Legal and Procurement Unit

-          The personal data is collected for the exclusive purpose of
assessing the nationality of the applicant

-          The recipients of the personal data are the 3 Frontex Staff
members (Senior Legal Officer, Junior Lawyer and Legal Assistant) handling
requests for public access for documents

-          The personal data collected (that is, the document sent to the
PAD mailbox) will be deleted as soon as the access for the request
document(s) is granted or refused.  In Frontex, this procedure takes no
longer than 15 or 30 working days depending on the number/size of the
requested documents. During the processing of your data, you have a right
to access your data and rectify them if needed. You have a right to have
recourse to the European Data Protection Supervisor.

 

Thank you very much for your understanding.

 

If you will have any questions, please do not hesitate to contact us.

 

Kind regards,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

 

 

 

From: Registration
Sent: 03 January 2018 10:10
To: PAD <[3][email address]>
Subject: access to documents request - Incident reports - Operation Sophia

 

 

 

 

Date:
03.01.2018 Reg.No: 52
Responsible
Organisation:       
              Cc:
Remark: Deadline:

   
Remark for staff
member:
Reference:

 

 

 

 

 

 

 

 

 

 

Best Regards,

[4]cid:image005.png@01D25143.0CB89DD0
The new [5]Regulation on the European Border and Coast Guard entered into
force on 6 October 2016. As a result, the agency is now called Frontex -
European Border and Coast Guard Agency. Please note that all formal
agreements and ongoing contracts remain valid. Email addresses and contact
details do not change either.

Frontex - European Border and Coast Guard Agency · Plac Europejski 6,
00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501 ·
[6]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex,
unless its contents clearly indicate otherwise. It is intended solely for
the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

 

show quoted sections

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From: Adrián

Delivered

Dear PAD,

As I do not know what I am going to find in the incident reports, you can narrow the search to 2015.

If there are still so many documents you can provide me the information for a specific period time. If I find them interesting, I will make new requests in the future.

Thank you very much.

Yours sincerely,

Adrián

Link to this

From: PAD
European Border and Coast Guard Agency

Dear Mr. Blanco Ramos,

Thank you very much for agreeing. This can be accepted as a fair solution (narrowing the search to 2015).

We will start processing your application. In the meantime, should you have any questions regarding your request, please do not hesitate to contact us.

Yours sincerely,

Transparency Office
Corporate Governance
Tel: +48 22 205 9500

Frontex - European Border and Coast Guard Agency

www.frontex.europa.eu
Plac Europejski 6, 00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501
DISCLAIMER: This e-mail message, including any attachments, cannot be construed as automatically constituting any form of commitment by Frontex, unless its contents clearly indicate otherwise. It is intended solely for the use of the addressee(s). Any unauthorised disclosure, use or dissemination, either in whole or in part, is prohibited. If you have received this message in error, please notify the sender immediately via e-mail and delete the e-mail from your system.

show quoted sections

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From: Adrián

Delivered

Dear PAD,

Thanks for your answer. Happy to have reached a fair solution.

Yours sincerely,

Adrián

Link to this

From: PAD
European Border and Coast Guard Agency

Dear Mr. Blanco Ramos,

We would like to notify you that pursuant to Article 7(3) of Regulation (EC) No 1049/2001, we request an extension of the time-limit by another 15 working days.

This is due to the very large number of documents involved in your application, which require more time to process.

Thank you for understanding.

Kind regards,

Transparency Office
Corporate Governance
Tel: +48 22 205 9500

show quoted sections

Link to this

From: PAD
European Border and Coast Guard Agency


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Attachment 6.2.2018 Blanco Ramos PAD.pdf
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Attachment PAD Attachment Incident Sheets.pdf
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Dear Mr Blanco Ramos,

 

Please find attached our reply together with the relevant documents.

 

Kind regards,

 

Transparency Office

Corporate Governance

Tel: +48 22 205 9500

 

From: Registration
Sent: 03 January 2018 10:10
To: PAD <[email address]>
Subject: access to documents request - Incident reports - Operation Sophia

 

 

 

 

Date:
03.01.2018 Reg.No: 52
Responsible
Organisation:       
              Cc:
Remark: Deadline:

   
Remark for staff
member:
Reference:

 

 

 

 

 

 

 

 

 

 

Best Regards,

[1]cid:image005.png@01D25143.0CB89DD0
The new [2]Regulation on the European Border and Coast Guard entered into
force on 6 October 2016. As a result, the agency is now called Frontex -
European Border and Coast Guard Agency. Please note that all formal
agreements and ongoing contracts remain valid. Email addresses and contact
details do not change either.

Frontex - European Border and Coast Guard Agency · Plac Europejski 6,
00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501 ·
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex,
unless its contents clearly indicate otherwise. It is intended solely for
the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

 

show quoted sections

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Anyone:
European Border and Coast Guard Agency only: