Dear Trade,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting the documents 26 to 50 of the list of documents prepared under a previous request registered under GestDem 2018/4307 (https://www.asktheeu.org/en/request/indo...).
The list can be found under this link: https://www.asktheeu.org/en/request/5809...

Thank you in advance for your cooperation.

Yours faithfully,

Bart-Jaap Verbeek

1 Attachment

Dear Mr Verbeek,
 
Thank you for your emails. As indicated in our previous exchanges in the
framework of your requests GestDem 2018/4306, 2018/4307 and 2018/4448, the
purpose of our proposal for a fair solution according to Article 6(3) of
Regulation 1049/2001 was to reduce the scope of your request to a
manageable amount of documents. In order to do so, we sent you a
preliminary list of identified documents for each of your requests and we
specified that we would not be able to deal with more than 25 documents in
each of them. You replied by identifying the documents of your main
interest.
 
Now, by introducing three new requests which taken together add up to the
same scope of your request GestDem 2018/4307 plus introducing one new
request with the same scope of your request GestDem 2018/4448 (while those
requests are still being handled), you are circumventing the objective of
the fair solution reached for the initial requests. As explained,
different steps to handle the requests have to be followed, such as the
assessment of the documents, conducting third-party consultations if
needed, drafting the reply, redacting the parts falling under one or
several exceptions of Regulation 1049/2001 and validating the reply by the
hierarchy - on top of the other functions or duties that the relevant
services are responsible for. Dealing with these new requests, in addition
to those you have already submitted on the same subject-matters, would
therefore be disproportionate and would impair other tasks of our
services, including the treatment of other applications for documents.
 
We will therefore not register your four new requests at this stage and we
will limit the assessment to the documents you identified as a priority
for requests GestDem 2018/4307 and 2018/4448.
 
Thank you in advance for your understanding.
 
Yours sincerely,
 
 
Access to Documents Team
European Commission
Directorate-General for Trade
[1][DG TRADE request email] 
 
 
 
 

References

Visible links
1. mailto:[DG TRADE request email]

Dear Trade,

I am fairly concerned about the way of how these new requests are currently being handled. You have identified a considerable number of documents in all three original requests, which potentially have useful information on how DG Trade deals with external stakeholders. Although I have clearly stated that I principally do not agree, I have accepted your proposal to select 25 documents in each of the request with the purpose of reaching a fair solution. Now you are rejecting follow-up requests. How am I supposed to obtain all the other documents that you have identified? Submitting follow-up requests only after receiving the first batch of documents would significantly slow down the process and could even be interpreted as obstruction. I am considering to solicit for external advice on how to proceed.

Yours faithfully,

Bart-Jaap Verbeek

Dear Mr Verbeek,

Thank you for your email. As explained in our previous exchanges, your three initial applications for access to documents each concerned a very large number of documents which needed to be assessed individually. Such a detailed analysis could not be carried out within the normal time limits set out in Regulation 1049/2001. The purpose of reaching a fair solution in line with Article 6(3) of Regulation 1049/2001 was to limit the scope of your requests to a more manageable amount of documents, i.e. 25 documents per request. Immediately introducing new follow-up requests circumvented the spirit of such a fair solution.

Now that the preparation of the replies to your initial three requests, notably GestDem 2018/4306, 2018/4307 and 2018/4448, has advanced, we are in a position to register the first of your additional requests for documents on the EU-Indonesia Vision Group (continuation of your request GestDem 2018/4307) and your additional request on the Multilateral Investment Court (continuation of your request GestDem 2018/4448). You will shortly receive an acknowledgement of receipt for both of them. Please note that we will in any case first finalise the replies to your initial three requests.

Thank you for your understanding.

Yours sincerely,

Access to Documents Team

European Commission
Directorate-General for Trade
[DG TRADE request email]

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1 Attachment

Dear Mr Verbeek,
 
Thank you for your email. We hereby acknowledge receipt of your
application for access to documents, which was registered on 31/10/2018
under reference number GestDem 2018/5694 .
 
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
23/11/2018. In case this time limit needs to be extended, you will be
informed in due course.
 
You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.
 
Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.
 
We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).
 
Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.
 
If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.
 
Yours sincerely,
 
Access to Documents Team
European Commission
Directorate-General for Trade
[1][DG TRADE request email] 
 
 

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1 Attachment

Dear Mr Verbeek,
 
We refer to your e-mail dated 01/10/2018 in which you make a request for
access to documents, registered on 31/10/2018 under reference number
GestDem 2018/5694.
 
Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today on 23/11/2018.
 
An extended time limit is needed as your application concerns a large
number of documents. Therefore, we have to extend the time limit with 15
working days in accordance with Article 7(3) of Regulation (EC) No
1049/2001 regarding public access to documents. The new time limit expires
on 14/12/2018.
 
We apologise for this delay and for any inconvenience this may cause.
 
Yours sincerely,
 
Access to Documents Team
 
European Commission
Directorate-General for Trade
[1][DG TRADE request email]
 
 

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Dear Trade,

Could you please indicate when the next batch of documents will be ready? The time limit expired on 14/12/2018.

Yours faithfully,

Bart-Jaap Verbeek

Dear Mr Verbeek,

Thank you for your email. We apologise for the delay. We inform you that we are currently finalising the reply to your request and that we aim at sending it to you during the next week.

Thank you very much in advance for your patience and understanding.

Yours sincerely,

Access to Documents Team

European Commission
Directorate-General for Trade
[DG TRADE request email]

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Dear Trade,

Could you please indicate when the next batch of documents will be ready? Another month has passed since your last message.

Yours faithfully,

Bart-Jaap Verbeek

Dear Mr Verbeek,

Thank you for your email. We apologise once again for the delay. We inform you that the file has been just submitted for approval procedure so we think that it should reach you at the beginning of next week.

Thank you very much in advance for your patience and understanding.

Yours sincerely,

Access to Documents Team

European Commission
Directorate-General for Trade
[DG TRADE request email]

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SRDIC TRAPECAR Svetlana(TRADE), Trade

25 Attachments

Please find attached document Ares(2019)1598515 from SRDIC TRAPECAR Svetlana (TRADE.DGA1.C.2) dated 10/03/2019.

Veuillez trouver ci-joint le document Ares(2019)1598515 de SRDIC TRAPECAR Svetlana (TRADE.DGA1.C.2) daté du 10/03/2019.

Bart-Jaap Verbeek

Dear Trade,

I thank you cordially for preparing and sending these documents. I would hereby like to request access to the remaining documents of the list as identified in the original request (GestDem 2018/4307). This concerns documents 61 to 84 of the list.

Yours faithfully,

Bart-Jaap Verbeek

1 Attachment

Dear Mr Verbeek,

 

Thank you for your email. We apologise for not having reacted to your
initial request, but somehow, your email was inadvertently deviated to the
wrong folder and we had therefore missed it. We realised it only today and
we have register it immediately.

 

We hereby acknowledge receipt of your application for access to documents,
which was registered on 26 March 2019 under reference number GestDem
2019/1846.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on 16
April 2019. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

Yours sincerely,

Access to Documents Team

European Commission
DG TRADE

 

 

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1 Attachment

Dear Mr Verbeek,
We refer to your e-mail dated 18/03/2019 in which you make a request for
access to documents, registered on 26/03/2019 under the above mentioned
reference number.
Your application is currently being handled. However, due to the heavy
workload on a large number of requests, we are not in a position to
complete the handling of your application within the time limit of 15
working days, which expires on 16/04/2019.
Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 14/05/2019.
We apologise for this delay and for any inconvenience this may cause.
Yours sincerely,
Access to Documents Team
European Commission
DG TRADE
 

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Bart-Jaap Verbeek

Dear Trade,

Could you please indicate when the next batch of documents will be ready? The time limit has expired on 14/05/2019.

Yours faithfully,

Bart-Jaap Verbeek

SRDIC TRAPECAR Svetlana(TRADE), Trade

19 Attachments

Please find attached document Ares(2019)5289223 from WEYAND Sabine (TRADE) dated 19/08/2019.

Veuillez trouver ci-joint le document Ares(2019)5289223 de WEYAND Sabine (TRADE) daté du 19/08/2019.

Dear SRDIC TRAPECAR Svetlana(TRADE),

I thank you cordially for preparing and sending these documents.

Yours sincerely,

Bart-Jaap Verbeek