ING2 mission to Australia

Nikolaj Nielsen made this access to documents request to European Parliament

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Dear European Parliament,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

All costs associated with the delegation to Australia, including flights, hotels and per diems and all other expenses for the mission which is set to take place 20-22 September 2022.

The delegation is composed by four Members, led by Mr Raphaël Glucksmann (S&D, FR), Mr Andreas Schieder (S&D, AT), Ms Isabel Wiseler-Lima (EPP, LU) and Mr Georgios Kyrtsos (Renew, EL).

But am also seeking the names of the advisors and any other EP official/staff that is joining the delegation.

Please see here: https://www.europarl.europa.eu/committee...

Yours faithfully,

Nikolaj Nielsen

DHL Service Point
EPICERIE LIBRAIRIE POUYA
CHAUSSEE D'ALSEMBERG 9
1060 SINT-GILLIS
Brussels

European Parliament

Our reference: 2022-1200

Dear Mr Nielsen,

The European Parliament hereby acknowledges receipt of your message, which
was registered on Sep 20, 2022.

All applications for public access to documents are treated in compliance
with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access
to European Parliament, Council and Commission documents.

In accordance with the above-mentioned Regulation, your application will
be handled within 15 working days upon registration of your request.

Your personal data will be processed in accordance with Regulation (EU)
2018/1725 of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions,
bodies, offices and agencies and on the free movement of such data. A
detailed privacy statement is available [1]here.

The European Parliament reserves the right to ask for additional
information regarding your identity in order to verify compliance with
Regulation (EC) No 1049/2001 and the European Parliament’s implementing
measures.

Your attention is drawn to the fact that you have lodged your application
via the AsktheEU.org website, which is a private website not officially
related to the European Parliament. Therefore, the European Parliament
cannot be held accountable for any technical issues or problems linked to
the use of this system.

In addition, please note that any personal data that you provide by using
AsktheEU.org website may be disclosed to the general public and visible on
this private website. The European Parliament cannot be held responsible
for such disclosure. Should you need to communicate directly to Parliament
any personal data and would like to avoid public disclosure, you may do so
from your private email address by using the following functional mailbox
address: AccesDocs(at)europarl.europa.eu

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[2][European Parliament request email]
[3]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://www.europarl.europa.eu/RegistreW...
2. mailto:[European Parliament request email]
3. http://www.europarl.europa.eu/RegistreWeb

European Parliament

Dear Mr Nielsen,

your request for public access to documents concerns documents that
contain personal data within the meaning of Article 3(1) of Regulation
(EU) 2018/1725. In light of Article 4(1)(b) of Regulation (EC) No
1049/2001, the possibility of undermining the protection of the integrity
of the individual must always be taken into consideration in the context
of applications for public access to documents containing personal data.
In that sense, Article 9(1)(b) of Regulation (EU) 2018/1725 provides that
the recipient of personal data must establish the necessity to have the
data transmitted for a specific purpose in the public interest.

In view of the above, we would like to ask you to establish that the
transmission of the personal data you have requested is necessary in the
above-mentioned sense.

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[1][European Parliament request email]
[2]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. mailto:[European Parliament request email]
2. http://www.europarl.europa.eu/RegistreWeb

Dear European Parliament,

The MEPs who went are already named. I do not need the names of staff, political advisors, assistants, etc. But could I just get a list of profiles instead? So how many staff, how many political advisors, etc and from which groups?

Yours faithfully,

Nikolaj Nielsen

European Parliament

1 Attachment

Dear Mr Nielsen,

we are writing you with regard to your application concerning the specific
costs associated with the ING2 committee mission to Australia of 20-22
September, as well as a list of participants.

We understand from your message of 3 October that you no longer seek any
documents containing personal data that is not already publicly available
and that your application therefore now concerns a list containing the
number and function of participants.

We have, in light of your modified application, identified a list of
participants of the ING2 committee mission to Australia of 20-22
September. Please note that marginal personal data have been redacted.

With regard to the expense declarations, which would normally contain the
kinds of costs you refer to in your application, we would like to note
that, apart from the fact that such documents would also contain personal
data, they are not yet available given that the time limit of three months
to submit the relevant expense declarations has not expired.

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[1][European Parliament request email]
[2]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. mailto:[European Parliament request email]
2. http://www.europarl.europa.eu/RegistreWeb

Dear European Parliament,

I am following up on my request. Please note that the 3 month delay has now expired and am still seeking these documents.

Yours faithfully,

Nikolaj Nielsen

AccesDocs, European Parliament

1 Attachment

Dear Mr Nielsen,

 

The request you refer to below led to the identification and disclosure of
just one document, a list of participants, available [1]here.

 

This was because we had understood your response to our request regarding
the necessity of the transfer of personal data to mean that you no longer
sought any documents containing personal data that is not already publicly
available.

 

As you know, in light of Article 4(1)(b) of Regulation (EC) No 1049/2001,
the possibility of undermining the protection of the integrity of the
individual must always be taken into consideration in the context of
applications for public access to documents containing personal data.

 

In that sense, Article 9(1)(b) of Regulation (EU) 2018/1725 provides that
the recipient of personal data must establish the necessity to have the
data transmitted for a specific purpose in the public interest. Only then
can Parliament's administration balance the public interest in the
transfer of the personal data in question and the private interest of the
data subject.

 

We would therefore ask you:

 

1)      To clarify if you would like to request public access to expense
declarations of the participants of the ING2 mission to Australia on 20-22
September 2022; and, if yes,

 

2)      To establish a specific purpose in the public interest that would
make the transfer of personal data possibly contained in those documents
necessary.

 

Best regards,

 

 

TRANSPARANCY UNIT
European Parliament
Directorate-General for the
Presidency
Directorate for
Interinstitutional Affairs and
Legislative Coordination
[2][European Parliament request email]
[3]www.europarl.europa.eu
 

 

show quoted sections

Dear AccesDocs,

Thank you for your swift response. You posed the following two questions:

1. To clarify if you would like to request public access to expense
declarations of the participants of the ING2 mission to Australia on 20-22
September 2022; and, if yes,

My response: Yes

2. To establish a specific purpose in the public interest that would
make the transfer of personal data possibly contained in those documents
necessary.

My response: Public interest is environmental, given the length of the flights and accompany CO2 emissions.

Please note that the Aarhus Regulation recognises that public access to environmental information and in particular information relating to emissions into the environment, constitute a public interest.

See here: https://eur-lex.europa.eu/legal-content/...

And according to EU case-law, the transparency of a legislative procedure is a public interest that is relevant as regards assessing whether public access can be granted, as is the protection of the environment.

See here:
https://curia.europa.eu/juris/document/d...

Yours sincerely,

Nikolaj Nielsen

European Parliament

Our reference: 2023-2390

Dear Mr Nielsen Nikolaj,

The European Parliament hereby acknowledges receipt of your message, which
was registered on February 20, 2023.

All applications for public access to documents are treated in compliance
with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access
to European Parliament, Council and Commission documents.

In accordance with the above-mentioned Regulation, your application will
be handled within 15 working days upon registration of your request.

Your personal data will be processed in accordance with Regulation (EU)
2018/1725 of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions,
bodies, offices and agencies and on the free movement of such data. A
detailed privacy statement is available [1]here.

The European Parliament reserves the right to ask for additional
information regarding your identity in order to verify compliance with
Regulation (EC) No 1049/2001 and the European Parliament’s implementing
measures.

Your attention is drawn to the fact that you have lodged your application
via the AsktheEU.org website, which is a private website not officially
related to the European Parliament. Therefore, the European Parliament
cannot be held accountable for any technical issues or problems linked to
the use of this system.

In addition, please note that any personal data that you provide by using
AsktheEU.org website may be disclosed to the general public and visible on
this private website. The European Parliament cannot be held responsible
for such disclosure. Should you need to communicate directly to Parliament
any personal data and would like to avoid public disclosure, you may do so
from your private email address by using the following functional mailbox
address: AccesDocs(at)europarl.europa.eu

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[2][European Parliament request email]
[3]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://www.europarl.europa.eu/RegistreW...
2. mailto:[European Parliament request email]
3. http://www.europarl.europa.eu/RegistreWeb

European Parliament

Our reference: 2023-2390

Dear Mr Nielsen,

The time limit for responding to your application for public access to
documents under Regulation (EC) No 1049/2001, as registered on Feb 20,
2023, expires on Mar 13, 2023.

However, as our consultations are taking more time than expected,
Parliament must exceptionally extend the time limit provided by Article
7(1) of Regulation (EC) No 1049/2001 by a further 15 working days in
accordance with Article 7(3) of that Regulation in order to reply to your
application.

Please accept our apologies for any inconvenience. We thank you for your
understanding.

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[1][European Parliament request email]
[2]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. mailto:[European Parliament request email]
2. http://www.europarl.europa.eu/RegistreWeb

European Parliament

Our reference: 2023-2390

Dear Mr Nielsen,

Thank you for contacting the Transparency Unit of the European Parliament.

Further to your application under [1]Regulation (EC) No 1049/2001,
requesting access to expense declarations of the participants of the ING2
mission to Australia on 20-22 September 2022, Parliament has identified
two documents. They have been published on the have now been published in
Parliament's Public Register of Documents under reference
[2]EP-PE_DV(2023)2390.

Those documents contain the total amount of expense reimbursed to Members
and to Staff of the European Parliament, divided in travel costs, daily
allowance and accommodation costs.

On this basis, Parliament considers your application handled and the
procedure closed. Should you wish to submit any new requests for specific
Parliament documents, [3]please do not hesitate to come back to us.

Kind regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[4][European Parliament request email]
[5]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://www.europarl.europa.eu/RegistreW...
3. https://www.europarl.europa.eu/RegistreW...
4. mailto:[European Parliament request email]
5. http://www.europarl.europa.eu/RegistreWeb