Interoperability with the EP's mail systems

Joel Purra made this access to documents request to European Parliament

The request was partially successful.

From: Joel Purra

Dear Madame/Sir,

I am a software developer with an interest in increasing transparency in the EU[0].

I have been informed that the EP is not RFC-compliant with regards to the use of mailing lists (RFC-compliant 5321 section 3.9[1] and that interoperability information relating to the EP's mail systems is not provided to the public[2].

Therefore, under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I would like to have access to all documents relating to interoperability with the EP's mail systems and the EP's policies and server settings for mailing lists, in particular relating to RFC 5321 section 3.9.

In addition, I would like to have access to all documents relating to forecasts or plans on how these matters will change in the short (2014) and long term (8th legislature).

Best regards.

Joel Purra
http://joelpurra.com/

[0] http://www.mo.be/analyse/de-zwarte-doos-...
[1] https://wiki.debian.org/DebianParl/Green...
[2] http://epfsug.eu/wws/arc/epfsug/2014-05/...

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From: Registre
European Parliament

Ref : A(2014)6785

Dear Sir,

We acknowledge receipt of your request. You will receive a reply within 15 working days.

ACCESS TO DOCUMENTS
TRANSPARENCY

European Parliament
European Parliamentary Research Service
Transparency Unit
Directorate for the Library

Public Register webpage

 [email address]

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From: Registre
European Parliament

OUR REF 6785(2014)

Dear Mr Purra,

Further to your request concerning RFC-compliance with regards to the use of mailing lists, we inform you that we have not identified any specific document related to the interoperability with the EP’s mail systems concerning RFC-5321 section 3.9.

Nevertheless, as regards your particular concerns, we would like to underline that the EP has not detected any RFC-incompliance of its email system regarding RFC-5321, and in particular section 3.9.

RFC-5321 section 3.9 refers to the expansion of distribution lists in an SMTP e-mail system managing the distribution list; and the EP's e-mail system provides this functionality. However, the internal distribution lists are not accessible from outside and citizens may not refer to it. This prevents, by design, any problem of interoperability concerning RFC 5321 section 3.9 as invoked in your mail.

Concerning distribution lists managed outside EP’s e-mail system, the conformity with RFC-5321 section 3.9 is by nature outside EP’s responsibilities.

We hope this information is useful to you. Please do not hesitate to contact us should you require additional information.

ACCESS TO DOCUMENTS - TRANSPARENCY

European Parliament
European Parliamentary Research Service
Directorate for the Library
[email address]

 

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From: Joel Purra

Dear Sir/Madame,

Thank you for your comments on one of my reasons for my requests. Apparently my application was not sufficiently precise as that particular issue concerns EP mail servers failing to interoperate with RFC compliant public mailing lists.

I therefore would like to clarify that I have asked for the following:

1) access to all documents relating to interoperability with the EP's mail systems as requested in the referenced correspondence of 14 May 2014[0].
2) access to all documents relating to the EP's policies and server settings for interacting with RFC 5321 compliant mailing lists.
3) access to all documents relating to forecasts or plans on how these matters will change in the short (2014) and long term (8th legislature).

Thank you for considering this as a clarification under Article 6.2 of Regulation 1049/2001.

Best regards.

Joel Purra
http://joelpurra.com/

[0] http://epfsug.eu/wws/arc/epfsug/2014-05/...

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From: Registre
European Parliament

OUR REF: A(2014)6785

Dear Mr Purra,

Thank you very much for your message. We can provide you the following additional information:

1)
The European Parliament has not produced any document concerning interoperability tests of its EMAIL systems concerning the RFC mentioned in previous requests.
On the other hand, our institutions has no reasons to question the conformity of its EMAIL systems in regard of this reference, taking also in account the experience linked to the large number of emails exchanged by the European Parliament on a daily basis.

2)
For information, you can find below a link related to the RFC conformity of the main EMAIL system of the European Parliament, published by the relevant software editor:
http://technet.microsoft.com/en-us/libra...(v=exchg.141).aspx

Moreover, we can provide you with the following elements corresponding to your request:

SPOOFING: Usurping of Email address
Our EMAIL gateways are accepting messages from Internet. The originators can never be linked to our own domain names.
If one of the fields FROM, RETURN-PATH, REPLY-TO, X-SENDER refers to one of our domain names, the originator’s email address is usurped.

Email sent to a Public Distribution List
In general, emails coming from Internet and addressed to a public distribution list are not accepted.
All Distribution lists have an SMTP address following the structure
•*L-*@europarl.eu.int
•*L-*@europarl.europa.eu
An email sent to a public distribution list is never delivered.

3)
Taking into consideration the information above and the fact that our system is RFC- compliant, there are no plans in this regard.

We hope this information is useful to you

ACCESS TO DOCUMENTS TRANSPARENCY

European Parliament
European Parliamentary Research Service
Directorate for the Library
[email address]

   

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