We don't know whether the most recent response to this request contains information or not – if you are Matteo Civillini please sign in and let everyone know.

Dear Communications Networks, Content and Technology,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

For the period between 1 November 2020 to date:

- a list of all lobby and industry meetings and/or calls held by DG CONNECT, including any Cabinet Members and/or official, during which plans/proposals/offers about Covid-19 Vaccine Passports and/or the Digital Green Certificate were discussed.
The list should include: date, individuals attending and organisational affiliation, as well as the issues discussed;



- all minutes and other reports of these meetings and/or calls;



- all documents prepared for the purpose of the meetings issued both in preparation and after the meetings took place.


- all correspondence, including attachments (i.e. any emails, mail correspondence, telephone call notes, presentations) between DG CONNECT, including any Cabinet Members and/or officials, and any lobby group and/or industry representative discussing plans/proposals/offers about Covid-19 Vaccine Passports and/or the Digital Green Certificate;

To the extent possible, I prefer the documents in electronic format.
Should my request be denied wholly or partially, I kindly request to explain the denial or all redactions referring to specific exemptions in the regulation. Also I would expect the partial release of documents, in case of partial exemption according to article 4.6.
Please confirm receipt of this application. I look forward to receiving your reply within 15 business days, as established by the regulation.

Yours faithfully,

Matteo Civillini
Via Cordusio, 4 Milano (Italy)
C/o Sala Stampa Nazionale

ve_sg.accessdoc (SG), Communications Networks, Content and Technology

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Link: [2]Edit-Time-Data
Link: [3]themeData
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[5]Ares(2021)2559851 - Your access to documents request - Lobby
meetings/correspondence on Vaccine Passports - Re. GESTDEM 2021/2361

Sent by ve_sg.accessdoc (SG) <[DG CONNECT request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG CONNECT request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

Thank you for your e-mail of 15 April 2021. We hereby acknowledge receipt
of your application for access to documents, which was registered on
15/04/2021 under reference number GESTDEM 2021/2361.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

 

The time limit will expire on 6 May 2021. In case this time limit needs to
be extended, you will be informed in due course.

 

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.

Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.

For further information on your rights, please refer to the third party’s
privacy policy.

 

We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

 

For information on how we process your personal data visit our page
[6]Privacy statement - access to documents.

 

Yours faithfully,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

European Commission

Secretariat-General

SG.C1

[email address]

 

[7]cid:image001.gif@01D46531.06A8B6B0

 

 

 

 

 

show quoted sections

ve_cnect.public_access_to_documents (CNECT), Communications Networks, Content and Technology

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents RefGestDem 2021/2361 -
Ares(2021)2960656

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Civillini,

 

We refer to your e-mail of 15 April 2021 wherein you make a request for
access to documents pursuant to Regulation (EC) No 1049/2001 of the
European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents
(‘Regulation 1049/2001’), registered on the same day under the
above-mentioned reference number.

 

Your application reads as follows:

 

‘’Dear Communications Networks, Content and Technology,

 

Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:

 

For the period between 1 November 2020 to date:?

- a list of all lobby and industry meetings and/or calls held by DG
CONNECT, including any Cabinet Members and/or official, during which
plans/proposals/offers about Covid-19 Vaccine Passports and/or the Digital
Green Certificate were discussed.?The list should include: date,
individuals attending and organisational affiliation, as well as the
issues discussed;??

 

- all minutes and other reports of these meetings and/or calls;

 

??- all documents prepared for the purpose of the meetings issued both in
preparation and after the

meetings took place.?

 

- all correspondence, including attachments (i.e. any emails, mail
correspondence, telephone call notes, presentations) between DG CONNECT,
including any Cabinet Members and/or officials, and any lobby group and/or
industry representative discussing plans/proposals/offers about Covid-19
Vaccine

Passports and/or the Digital Green Certificate;

 

To the extent possible, I prefer the documents in electronic
format.?Should my request be denied wholly or partially, I kindly request
to explain the denial or all redactions referring to specific exemptions
in the regulation. Also I would expect the partial release of documents,
in case of partial exemption according to article 4.6. Please confirm
receipt of this application. I look forward to receiving your reply within
15  business days, as established by the regulation.(…)’’

 

Your application concerns a large number of documents. At this stage,
according to our estimate ca 30 to 40 documents would fall within the
scope of your request.

 

Due to the scope of your request, the work needed to deal with your
application would cover the following steps:

- Individual analysis of the documents and establishment of the final and
complete list of the documents falling under the scope of your request,

- Scanning of the documents which are not in pdf format, 

- Preliminary individual assessment of the content of the documents in
light of the exceptions contained in Article 4 of Regulation 1049/2001,

- For many of the documents, third party consultations under Article 4(4)
and/or 4(5) of Regulation 1049/2001, 

- Final assessment of the documents in light of the comments received,

- Redaction of those parts of the documents to which one or several
exceptions apply,

- Preparation and finalisation of the reply for the request,

- Preparation of the reply and the documents for dispatch.

 

It follows from the above that the work needed for the treatment of your
request cannot expected to be completed within the normal time limit set
out in Article 7 of Regulation 1049/2001.

 

Article 6(3) of the Regulation 1049/2001 provides that, in the event of an
application relating to a very long or a very large number of documents,
the institution concerned may confer with the applicant informally with a
view to finding a fair solution. In accordance with the case law of the
Union Courts, the proposal for a fair solution aims to balance the
interest of the applicant against the workload resulting from the
processing of the application in order to safeguard the interests of good
administration (Judgments of 6 December 2001, Council v Hautala, Case C
353/99 P, EU:C:2001: 661, para. 30, and of 2 October 2014, Strack v
Commission, Case C 127/13 P, EU:C:2014:2250, para.27). Such solution can
only concern the content or the number of documents applied for, not the
deadline for replying (Judgment of the Court of Justice of 2 October 2014
in case C- 127/13, Guido Strack v Commission, paragraphs 26-28). This
means that the scope of the request must be reduced in a way that would
enable its treatment within the extended deadline of 15 + 15 working days.

 

Taking this into account and based on the above-mentioned provision, we
would kindly ask you to specify the objective of your request, your
specific interest in the requested documents and whether you could narrow
down the scope of your request, so as to reduce it to a more manageable
amount of documents.

 

In order to help you narrow down your wide scope request please note that
the following documents per requested category of documents have been
identified.

 

1. Minutes and other reports of the meetings and/or calls: 4 documents

2. Documents prepared for the purpose of the meetings issued both in
preparation and after the meetings took place: 1 document

3. Correspondence: Approximately ca 25-30 correspondences (plus
attachments also falling under the scope of the request) with industry
representatives and 1 correspondence with a regional authority.

 

Taking into account the other ‘access to documents’ requests being handled
within DG CONNECT at the same time, the global workload of the concerned
staff during the same period, the human resources available and the need
to safeguard good administration, we consider that in the remaining
timeframe we would be able to deal with a maximum of 15 documents.

 

In order to enable us to respect the time limits of Regulation 1049/2001,
we would ask you for a swift response to our proposal for a fair solution.
Please respond within three working days, i.e. by 7 May 2021 eob, at the
latest.

 

Please send your response by email to the following address: 
[6][email address]

 

In the absence of a reply within three working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days counting from the
date of registration of your application.   

 

Thank you in advance for your cooperation. 

 

The DG CONNECT Access to Documents Team

 

 

[7]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D740E6.054CE460
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...
6. mailto:[email address]

ve_cnect.public_access_to_documents (CNECT), Communications Networks, Content and Technology

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Holding reply-Your application for access to documents RefGestDem
2021/2361 - Ares(2021)3036470

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Civillini,

 

We refer to your e-mail of 15 April 2021 wherein you make a request for 
access to documents, registered on the same day under the  above-mentioned
reference number.

 

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today.

 

An extended time limit is needed as your application concerns a large
number of documents.

 

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 1 June 2021.

 

We apologise for this delay and for any inconvenience this may cause.

 

Yours faithfully,

 

DG CONNECT Access to Documents Team 

 

[6]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D7429F.102173A0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

We don't know whether the most recent response to this request contains information or not – if you are Matteo Civillini please sign in and let everyone know.