Meeting - 19th March 2021 between Andrea Beltramello and Aurubis AG etc.

Rachel Cox made this access to documents request to Trade

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Dear Trade,

Referring to Regulation (EC) No 1049/2001 on public access to EU documents and to the 'Aarhus Convention' I would herewith like to ask for access to the following:

All documents—including but not limited to correspondence, emails, minutes (hand written or electronic), notes (hand written or electronic), meeting conclusions, audio or video recordings, verbatim reports, operational conclusions, lines to take, briefings, and presentations—related to the meeting on 19th March 2021 between Caroline Boeshertz and Andrea Beltramello (Cabinet of Valdis Dombrovskis) and Aurubis AG WirtschaftsVereinigung Metalle (WVMetalle), Umicore, EUROMETAUX, Metallinjalostajat ry - Finnish Steel and Metal Producers (MJ, FSMP).

In consideration of the environment and the current circumstances with the COVID pandemic I would prefer to receive documents electronically. I would like to make clear I prefer you produce the documents on a rolling basis. At no point should the Commission's search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

If anything is unclear or would benefit from further discussion please do not hesitate to contact me by email. My address for any written correspondence necessary is Rachel Cox, Global Witness, Rue du Commerce 31, 1000 Bruxelles, Belgique.

Thank you for your assistance.
Rachel Cox, Trade

Dear Madam,

Thank you for your e-mail of 17 May 2021. We hereby acknowledge receipt of your application for access to documents, which was registered today under reference number GESTDEM 2021/3226.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 8 June 2021. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which has no link with any institution of the European Union. Therefore, the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

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Kind regards,
Access to Documents Team

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1 Attachment

Dear Ms Cox,

We refer to your request for access to documents, registered under above
mentioned number.

Your application is currently being processed. However, the handling of
your application has taken more time than planned and we will not be in a
position to complete it within the time limit of 15 working days, which
has just expired.

In order to finalize the response to your request, we have to extend the
time limit with 15 working days in accordance with Article 7(3) of
Regulation (EC) No 1049/2001 regarding public access to documents. The new
time limit expires on 29 June 2021.


We apologise for this delay and for any inconvenience this may cause.


Yours sincerely,

Access to Documents Team

European Commission

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5 Attachments


Dear Mrs. Cox,


Please find attached our reply to your request GESTDEM 2021/3226.


According to our standard operational procedure, you would have also
received the letter by registered mail. However, due to the extraordinary
health and security measures currently in force during to the COVID-19
epidemic, which requires all Commission’s non-critical staff to telework,
we are unfortunately not in a position to follow this procedure until
further notice.


We would therefore appreciate if you could confirm receipt of the present
e-mail by replying to [1][DG TRADE request email].



Kind regards




Access to Documents Team


European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[2][DG TRADE request email]

B-1049 Brussels/Belgium







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