Meeting between Commissioner Adina-Ioana Vălean and BP

Tom Holen made this access to documents request to Mobility and Transport

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The request was partially successful.

Dear Mobility and Transport,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

All documentation, including but not limited to, attendance lists, agendas, background papers, minutes/notes and email correspondence about or summarising, the following meetings of the cabinet members of Commissioner Adina-Ioana Vălean:

1. Meeting with BP on the 24/05/2022 on Energy.

Yours sincerely,
Tom Holen

1 Long Street,
SE1 4PG,
UK, Mobility and Transport

1 Attachment

Dear Sir,


Thank you for your e-mail of 16 May 2022 found in the junk mail of the
MOVE ACCES DOCUMENTS functional box. We hereby acknowledge receipt of your
application for access to documents, which was registered on 17 May 2022
under reference number GESTDEM 2022/2804.


In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on 10
June 2022. In case this time limit needs to be extended, you will be
informed in due course.


You have lodged your application via a private third-party website, which
has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.


Please note that the private third party running the website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission. For further information on your
rights, please refer to the third party’s privacy policy.


We understand that the third party running the website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).


Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the website.


If you do not wish that your correspondence with the Commission is
published on a private third-party website such as, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.


For information on how we process your personal data visit our page
[1]Privacy statement – access to documents.


Yours faithfully,



European Commission
Directorate-General for Mobility and Transport

Unit MOVE A4

Legal Issues & Enforcement

▪ Postal address: Europese Commissie/Commission européenne, B-1049

▪ Office address: Rue de Mot 28, B-1040 Brussels

▪ Tel. +32 2 299 11 11

E-mail: [3][DG MOVE request email]



show quoted sections

MOVE B4 SECRETARIAT, Mobility and Transport

8 Attachments

Dear Mr Teffer,

Please find attached the reply regarding the request to access the documents.

Kind regards,

Move B4 Secretariat
European Commission

MOVE B4 SECRETARIAT, Mobility and Transport

1 Attachment

Dear Mr Holen,

Please find attached a letter regarding your request to access the documents.

Kind regards,

Move B4 Secretariat
European Commission


I believe you have sent me the incorrect response, the one I have been sent is for a 'Mr Teffer'.

Could you please send me the correct response.

Yours sincerely,

Tom Holen, Mobility and Transport

2 Attachments

Dear Sir,

We have sent you the extension letter using your correct name (see the attachment). In addition, you will find attached the proof of sending the letter.

We would like to clarify that you have requested documents relating to a meeting that has taken place in the meantime, but we still have some internal procedure to finalise in relation to it, and only then we will be able to reply to your application. We have therefore requested an extension of the deadline in this respect. You will receive an appropriate reply to your application by 1 July 2022 at the latest, as we have indicated in the attached letter.

We will inform you of any further developments regarding your request, should anything arise in the procedure.

Thank you.
Kind regards,
MOVE.B4 Secretariat

show quoted sections

MOVE B4 SECRETARIAT, Mobility and Transport

3 Attachments

Dear Sir,

Please find attached the reply regarding the request to access the documents.

Kind regards,

Move B4 Secretariat
European Commission

SG ACCES DOCUMENTS, Mobility and Transport

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]2nd holding letter - Gestdem 2022/2781 - Ares(2022)5777214  (Please use
this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Sir,


I am writing in reference to your letter of 05/07/2022, registered on the
same day, by which you lodge a confirmatory application in accordance with
Article 7(2) of Regulation 1049/2001 regarding public access to European
Parliament, Council and Commission documents[6]^[2] (hereafter Regulation


I also refer to our holding reply dated 25/07/2022, by which the time
limit for replying to your confirmatory request was extended by 15 working
days, pursuant to Article 8(2) of the Regulation. This extended time limit
expires on 18/08/2022.


Unfortunately, we are not yet in a position to provide you with our final
position within this deadline given the delay took with our service
consultation concerning your request. I regret this additional delay and
sincerely apologize for any inconvenience this may cause.


Yours sincerely,


Mariusz Daca, Ph.D.
Deputy Head of Unit

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)




[7][2]      OJ L145, 31.05.2001 p.43


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