Dear European Parliament,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1- All correspondence (including email, SMS, private twitter and WhatsApp) from Jan 2023 between MEP Tomáš ZDECHOVSKÝ, and/or his office with representatives from Boldt Partners or Formula 1 or with PR companies or law firms representing Formula 1 relating to the meeting held on 06/06/2023 on the subject of ‘EU policies’ with the Formula 1 Director of Communications.

I would like to make clear I prefer you produce the documents on a rolling basis.

At no point should the EU’s search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

To the extent possible, I would prefer the documents in electronic format.
Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I expect the partial release of documents, in case of partial exemption according to article 4.6.
I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

Yours faithfully,

Jessica Staufenberg

European Parliament

Our reference: 2023-3412

Dear Ms Staufenberg,

The European Parliament hereby acknowledges receipt of your message, which
was registered on October 13, 2023.

All applications for public access to documents are treated in compliance
with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access
to European Parliament, Council and Commission documents.

In accordance with the above-mentioned Regulation, your application will
be handled within 15 working days upon registration of your request.

Your personal data will be processed in accordance with Regulation (EU)
2018/1725 of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions,
bodies, offices and agencies and on the free movement of such data. A
detailed privacy statement is available [1]here.

The European Parliament reserves the right to ask for additional
information regarding your identity in order to verify compliance with
Regulation (EC) No 1049/2001 and the European Parliament’s implementing
measures.

Your attention is drawn to the fact that you have lodged your application
via the AsktheEU.org website, which is a private website not officially
related to the European Parliament. Therefore, the European Parliament
cannot be held accountable for any technical issues or problems linked to
the use of this system.

In addition, please note that any personal data that you provide by using
AsktheEU.org website may be disclosed to the general public and visible on
this private website. The European Parliament cannot be held responsible
for such disclosure. Should you need to communicate directly to Parliament
any personal data and would like to avoid public disclosure, you may do so
from your private email address by using the following functional mailbox
address: AccesDocs(at)europarl.europa.eu

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[2][European Parliament request email]
[3]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://www.europarl.europa.eu/RegistreW...
2. mailto:[European Parliament request email]
3. http://www.europarl.europa.eu/RegistreWeb

European Parliament

Our reference: 2023-3412

Dear Ms Staufenberg,

Thank you for contacting the Transparency Unit of the European Parliament.

Further to your request under [1]Regulation (EC) No 1049/2001 for public
access to correspondence (including email, SMS, private twitter and
WhatsApp) from Jan 2023 between MEP Tomáš Zdechovský, and/or his office
with representatives from Boldt Partners or Formula 1 or with PR companies
or law firms representing Formula 1, relating to the meeting held on
06/06/2023 on the subject of ‘EU policies’ with the Formula 1 Director of
Communications, we would like to inform you that the documents you have
requested are not held by Parliament.

Please note that the Transparency Unit can only give access to documents
held by an institution, as described by Article 2(3) of Regulation
1049/2001. Documents drawn up or received by individual Members are not
held by Parliament for the purpose of Regulation (EC) No 1049/2001. In
this respect, see also [2]Rule 122(2) of Parliament’s Rules of Procedure,
according to which "the term 'Parliament documents' means any content
[...] which has been drawn up or received by officers of Parliament within
the meaning of Title I, Chapter 2, of these Rules, by Parliament's
governing bodies, committees or interparliamentary delegations, or by
Parliament's Secretariat". None of the documents you requested qualify as
"Parliament documents".

While Parliament holds documents connected to legislative activity, it
does not hold those related to meetings held with interest representatives
by Members in their individual political capacity, as they organise these
meetings in the framework of the exercise of the principle of freedom of
mandate. If existent, those documents, in more simple terms, are held in
Members' "offices", to which we, as administration, have no access.

Nevertheless, we have informed the Members in question, i.e. MEP
Zdechovský, that we have received a request connected to one of their
declared meetings with interest representatives. Should the Member reply
to us that he is willing to share documents or information related to the
meetings you mentioned in your request, we will get in touch with you
without further delay. Moreover, we encourage you to directly contact the
office of the MEP concerned. You can find the contact details on
[3]Parliament's website.

On this basis, Parliament considers your application handled and the
procedure closed. Should you wish to submit any new requests for specific
Parliament documents, [4]please do not hesitate to come back to us.

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[5][European Parliament request email]
[6]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://www.europarl.europa.eu/doceo/doc...
3. https://www.europarl.europa.eu/meps/en/f...
4. https://www.europarl.europa.eu/RegistreW...
5. mailto:[European Parliament request email]
6. http://www.europarl.europa.eu/RegistreWeb

European Parliament

Our reference: 2023-3412

Dear Ms Staufenberg,

We are glad to inform you that Mr Zdechovský MEP's office wants to reply
to you in relation to your request.

Therefore, you can directly send a message to:
[email address] and/or
[email address].

With kind regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[1][European Parliament request email]
[2]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. mailto:[European Parliament request email]
2. http://www.europarl.europa.eu/RegistreWeb