Meetings and corresponces between ECHA officials and third parties

Currently waiting for a response from European Chemicals Agency, they should respond promptly and normally no later than (details).

Dear European Chemicals Agency,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

(i) a list of meetings between ECHA officials and/or representatives (including the Executive Director) and representatives of respectively CropLife International, CEFIC and ECIPE from October 2020 - September 2022.

(ii) minutes and other reports of these meetings;

(iii) all correspondence (including emails) between ECHA officials and/or representatives (including the Executive Director) and representatives of CropLife International, CEFIC and ECIPE regarding the EU / Mercosur Deal from October 2020 - September 2022.

I would be grateful if you could take the Code of Good Administrative Behavior into account when considering (i) of this request.

Yours faithfully,
Louise Voller, Florian Elabdi and Amanda Büchert.

ECHA ATD, European Chemicals Agency

Dear Louise Voller, Florian Elabdi and Amanda Büchert,

Thank you for your below message dated 20 September 2022.

We hereby acknowledge receipt of your application for access to documents under Regulation (EC) No 1049/2001, which has been registered on 21 September 2022 under reference ATD/047/2022.

We note that under point (iii) of your request you refer to correspondence "regarding the EU/Mercosur Deal".

In accordance with Article 6(2) of Regulation (EC) No 1049/2001, we would kindly ask you to clarify whether your reference to the "EU/Mercosur Deal" applies also in relation to points (i) and (ii) of your request or whether these points should be read in broad terms, without reference to a specific subject matter.

Please note that, as set out in the Management Board decision on the implementation of Regulation (EC) No 1049/2001 in ECHA (MB/12/2008 final), the deadline for replying to your request will run only from the time we have received your clarification.

We would appreciate receiving the clarification of your application by Thursday 29 September 2022.

Thank you in advance for your cooperation.

Best regards,

Access to documents team
European Chemicals Agency

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Dear ECHA ATD,

Thank you for your response.

The reference to the EU/Mercosur Deal is a mistake and should be disregarded. Request (iii) should have said:

(iii) all correspondence (including emails) between ECHA officials and/or representatives (including the Executive Director) and representatives of CropLife International, CEFIC and ECIPE regarding the Chemical Strategy for Sustainability from October 2020 - September 2022.

Excuse the mistake.

Request (i) and (ii) should be read in broad terms.

Thank you for your assistance.

Yours sincerely,

Amanda Büchert

ECHA ATD, European Chemicals Agency

Dear Amanda Büchert,

Thank you for your message of 23 September 2022.

We would like to inform you that, based on a preliminary assessment, it appears that the scope of your request is extremely broad as it potentially encompasses all ECHA processes, requiring a substantial amount of time and resources in order to be processed. More specifically, the identification of the concerned documents requires extensive consultation and coordination among ECHA's Directorates and Units. In addition, depending on the nature of the documents identified, third party consultations might be needed in accordance with Article 4(4) of Regulation (EC) No 1049/2001 ("the ATD Regulation").

For this reason, in order to facilitate the identification and the processing of the relevant documents, we would like to discuss with you the possibility of more clearly defining the scope of your request, taking into account your specific interests.

We would therefore propose to have a call with you to discuss the above as soon as feasible, as it is the easiest way to clarify all the relevant aspects. Could you please let us know your availabilities?

For example, a possible timeslot could be:

- Monday 3 October h. 14 -15 Helsinki time, or
- Tuesday 4 October h. 15-16 Helsinki time

We also invite you to communicate your email contact details directly to this email address, in order to organize the call.

We look forward to your feedback.

Thank you in advance for your cooperation.

Best regards,

Access to documents team
European Chemicals Agency

This e-mail, including any files, is intended for the use of the individual to whom it is addressed. If you have received this message in error, please notify the author as soon as possible and delete the message

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Dear ECHA ATD,

Thank you for your response. I am available for both of the suggested time slots.
However, I do not see the e-mail you refer me to in the response. Where do I write to, for further coordination of the call?

Yours sincerely,

Amanda Büchert

ECHA ATD, European Chemicals Agency

Dear Amanda Büchert,

Thank you for your message.

The email address to contact for the organization of the call is: [ECHA request email]

Thank you.

Best regards,

Access to documents team
European Chemicals Agency

This e-mail, including any files, is intended for the use of the individual to whom it is addressed. If you have received this message in error, please notify the author as soon as possible and delete the message

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Dear ECHA ATD,

The message doesn't show the e-mail address. I suspect there is some privacy setting that is hiding it. Can you write me on: [email address]?

Yours sincerely,

Amanda Büchert