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Meetings between DG Energy and lobbyists

Nicola Freeman made this access to documents request to Energy

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From: Nicola Freeman

Delivered

Dear Sir/Madam,

under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, we are requesting the following documents:

- a list of meetings of DG Energy officials/representatives (excluding the European Commissioner, his Cabinet and the Director-General) and interest representatives (including companies, consultancies and law firms, trade/business/professional associations, think tanks and NGOs) between December 1st 2014 and today.

We would like the list to include the following information:
the date of the meeting,
which companies/organisations were present at the meeting,
names of the lobbyist(s) that were present,
the sector they represented (business, NGOs, academia, think tanks),
the name and job title of the European Commission officials that were present (e.g. head of unit, etc.),
the issues discussed, if possible in sufficient detail so as to identify the dossiers or policy initiatives covered.

We are requesting a list in order to avoid submitting a much broader request for minutes and other reports of meetings with interest representatives, which could require a large amount of effort from the Commission's side. In our view there is clearly a high public interest in transparency over the Commission's interactions with outside interest groups.

Thank you in advance.

Yours sincerely,

Nicola Freeman, on behalf of the Alliance for Lobbying Transparency and Ethics Regulation (ALTER-EU)
Fabian Flues (Friends of the Earth Europe)

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From: Nicola Freeman

Delivered

Dear DG Energy,

Further to my request, please note that my postal address is:

Mundo B, Rue d'Edimbourg 26, B-1050 Brussels

Yours faithfully,

Nicola Freeman

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From: Nicola Freeman

Delivered

Dear Energy,

I have yet to hear from you about my access to documents request http://www.asktheeu.org/en/request/meeti...

Yours faithfully,

Nicola Freeman

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From: Nicola Freeman

Delivered

Dear Energy,

I sent an access to EU documents request on July 16, and have still yet to receive a reply.

Please can you register my request and process it as soon as possible?

Yours faithfully,

Nicola Freeman

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Energy

Dear Ms Freeman,

Please apologize for delayed reply to your request (registered under reference Gestdem 2015/5067). In order to avoid unnecessary delays in the future, we would kindly suggest to use dedicated Secretariat's General website (http://ec.europa.eu/transparency/access_....

With regard to your request, we regret to inform you that we haven't identified any document which would meet the description given in your request.

Yours faithfully

ENER ACCES DOCUMENTS Team
European Commission
DG ENER
Unit A.1

DM24 08/046
B-1049 Brussels/Belgium

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From: Nicola Freeman

Delivered

Dear Energy,

This is a confirmatory application to challenge the response to my request (GestDem 2015/5067) received on 25 September 2015 by email, on a list of meetings of DG Energy officials/representatives (excluding the European Commissioner, his Cabinet and the
Director-General) and interest representatives (including companies, consultancies and law firms, trade/business/professional
associations, think tanks and NGOs) between December 1st 2014 and today.

I would like to appeal your decision that DG ENER does not hold a document or documents containing this information.

Public access to the document(s) requested should be made possible following the provisions within the EU Treaties and particularly Article 15 of TFEU stating that “EU institutions, bodies, offices and agencies shall conduct their work as openly as possible”, in order to promote good governance and ensure participation of civil society.

This is further developed by Regulation 1049/2001 in order to “bring about greater openness in the work of the institutions” as well as “promote good administrative practice on access to documents.”

To the extent therefore, that a narrow interpretation of the request does not uncover a specific document containing the information requested, the institution should apply a wider interpretation in order to find out if the information is available through disclosure of multiple documents, in order to satisfy its obligations to conduct its work as openly as possible. This appears not to have been done by DG ENER.

It is noted also as part of this confirmatory application, that a request for the same information was sent to DG FISMA, which has disclosed a document containing a list of meetings, available here: http://www.asktheeu.org/en/request/meeti...
It therefore appears unlikely that DG ENER would not be able to process the same request and provide access to a document or documents containing the information requested, in particular as the request has a narrower scope than the one sent to DG FISMA.

As stated in our original request, we deliberately asked for a list of meetings in order to avoid submitting a much broader request for minutes and other reports of meetings with interest representatives, which could require a large amount of effort from the Commission's side. In our view there is clearly a high public interest in transparency over the Commission's interactions with outside interest groups.

DG ENER should reverse its decision, and the Directorate General should look into providing the information requested, if not contained in one document, then by whatever means possible in order to ensure the widest possible access.

I look forward to your decision following this confirmatory application.

Nicola Freeman

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Energy

Dear Ms Freeman,

Thank you for your email dated 30/09/2015, registered on 30/09/2015. I hereby acknowledge receipt of your a confirmatory application for access to documents (ref.: Ares(2015)4029935 – GestDem 2015/6057).

In accordance with Regulation 1049/2001 regarding public access to European Parliament, Council and Commission documents, you will receive a response to your request within 15 working days (21/10/2015).

In case this deadline needs to be extended, you will be informed in due course.

Best regards,

ACCESS TO DOCUMENTS TEAM

European Commission
Secretariat General
Unit SG.B4 – Transparency

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Energy

Correction: Please note that the Gestdem reference number is 2015/5067,
not 6057.

Apologies for the mistake.

 

ACCESS TO DOCUMENTS TEAM

 

 

European Commission

Secretariat General

Unit SG.B4 – Transparency

 

 

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Energy


Attachment image001.gif
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Attachment freeman 2015 4318 hr.pdf
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Dear Ms.  FREEMAN,

 

Please find attached a letter concerning your confirmatory application for
access to documents under Regulation (EC) No 1049/2001 - GESTDEM
No 2015/4318, 4342and 5067

 

Yours sincerely,

 

 

TEAM ACCESS DOCUMENTS
[1]cid:image001.gif@01D10B5D.0CD08030
European Commission
Secretariat General

Unit B4 - Transparency

 

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Energy


Attachment image001.gif
3K Download

Attachment freeman 2015 4318 4342 5067 signed.pdf
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Dear Ms.  FREEMAN,

 

Please find attached a letter concerning your confirmatory application for
access to documents under Regulation (EC) No 1049/2001 - GESTDEM
No 2015/4318, 4342and 5067

 

Yours sincerely,

 

 

TEAM ACCESS DOCUMENTS
[1]cid:image001.gif@01D10B5D.0CD08030
European Commission
Secretariat General

Unit B4 - Transparency

 

References

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