Meetings between Timmermans' Office and Industry Representatives

Clare Carlile made this access to documents request to Climate Action

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The request was successful.

Dear Climate Action,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting information for the meetings listed below:

Information requested: Names of attendees at all meetings; names of organisations they represented; agendas from the meetings; minutes of meetings; details of the locations of meetings; presentation slides used, and any other materials shared or used (e.g. briefings, leaflets), including in preparation and after the meetings took place; names and organisations of any speakers or external guests for the following:

- European Chemistry Industry Council with Diederik Samsom, Cabinet member of Frans Timmermans on 14/06/2022
- Syngenta Crop Protection AG with Lukas Visek, Cabinet member of Frans Timmermans on 14/03/2022
- Conseil Européen des Jeunes Agriculteurs (CEJA) with Lukas Visek, Cabinet member of Frans Timmermans on 11/02/2022

I would like to receive this information electronically.

I would like to make clear I prefer you produce the documents on a rolling basis. At no point should the Commission's search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

If anything is unclear or would benefit from further discussion please do not hesitate to contact me.

With thanks,
Clare Carlile, Climate Action

Dear Madam,


Thank you for your request for access to documents.


Unfortunately, you have not indicated your postal address. This is
necessary for registering and handling your request in line with the
procedural requirements.


Please send us your full postal address at your earliest convenience.
Pending your reply, we reserve the right to refuse the registration of
your request.


Alternatively, you may use directly the electronic form available on the
Europa website:




Yours faithfully,


Access to documents team (cr)





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Dear [email address],

Please find my address below:

As stated in the initial request, please send all information in an electronic format.

Yours sincerely,

Clare Carlile


Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

Dear Madam,

Thank you for your e-mail of 28/07/2022. We hereby acknowledge receipt of
your application for access to documents, which was registered on
29/07/2022 under reference number GESTDEM 2022/4291.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 22/08/2022. In case this time limit needs to
be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.
Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.

Please note that the private third party running the website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.
For further information on your rights, please refer to the third party’s
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We understand that the third party running the website
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Similarly, the third party publishes on that website any reply that the
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If you do not wish that your correspondence with the Commission is
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For information on how we process your personal data visit our page
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Yours faithfully,

Access to documents team (cr)



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SG UNITE D-2, Climate Action

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Access to documents request - extension of the deadline - GESTDEM
2022/4340 - Ares(2022)5455789 - Ares(2022)5796940  (Please use this link
only if you are an Ares user – Svp, utilisez ce lien exclusivement si vous
êtes un(e) utilisateur d’Ares)

Dear Clare Carlile,

We refer to your request for access to documents registered on 29.07.2022
under the above mentioned reference number.

Your application is currently being handled.


However, we will not be in a position to complete the handling of your
application within the time limit of 15 working days, which expires on


Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents.


The new time limit expires on 13.09.2022.


We thank you for your comprehension and apologise for this delay and for
any inconvenience this may cause.


Yours faithfully,

SG D2 Secretariat




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SG UNITE D-2, Climate Action

5 Attachments

Dear Ms Carlile,

please acknowledge the receipt of the reply to you access to documents request within five days.

SG Unite D-2

Dear SG UNITE D-2,

Many thanks for the information provided, which has been received.

Yours sincerely,

Clare Carlile

Dear SG UNITE D-2,

I have been looking through the information provided, particularly for the meeting:
Syngenta Crop Protection AG with Lukas Visek, Cabinet member of Frans Timmermans on 14/03/2022

I note that neither emails arranging or following up to the meeting nor a briefing for the commissioner has been included. Could you please let me know whether these records are held, and if so under what section they have been excluded. I would appreciate it if you could let me know as soon as possible about this.

Yours sincerely,

Clare Carlile, Climate Action

2 Attachments

Dear Ms Carlile,


Please find the reply to your follow up request concerning Ref. Gestdem





European Commission

Unit D-2




Dear [email address],

Many thanks for the information, it's much appreciated.

Yours sincerely,

Clare Carlile