Meetings on biofuels and Indirect Land-Use Change

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Access Info Europe

Dear Secretariat General,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

A list of meetings of President Barroso and his cabinet as well as Secretariat General officials and/or representatives (including Secretary General Day and her cabinet) in which biofuels and Indirect Land-Use Change (in particular the preparation of the European Commission's October 2012 proposal on the issue) were discussed with external stakeholders including:
- Representatives of individual companies
- Lobby consultancies and law firms
- Industry associations
- Civil Society Organisations

The timeframe for my request is between 1 January 2012 and 18 October 2012.

I would prefer you to produce these lists on a rolling basis, rather than waiting until the full response is ready.

Please do not hesitate to get back to me for any additional question or specification which might help you deal with my request.

Yours faithfully,

Access Info Europe
Cava San Miguel 8, 4C
28005 Madrid,
Spain

Secretariat General of the European Commission

1 Attachment

Dear Madam/Sir,
 
Thank you for your request for access to documents.
 
Unfortunately you have not indicated your name that is required for
registering and handling your request in line with the procedural
requirements.  Please send us your full name at your earliest convenience.
Pending your reply, we reserve the right to refuse the registration of
your request.
You may, of course, use directly the electronic form for entering your
request:
[1]http://ec.europa.eu/transparency/regdoc/...
 
Best regards,
 
BLURIOT-PUEBLA Madeleine
Cellule 'Accès aux documents'
 
European Commission
SG/B/4 - Transparence

BERL 05/330
B-1049 Brussels/Belgium
+32 2 296 09 97
[2][email address]
 

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Access Info Europe

Dear Secretariat General,

Which procedural requirements are you referring to?

According to Regulation 1049/2001, "Any citizen of the Union, and any natural or legal person residing or having its registered office in a Member State, has a right of access to documents of the institutions..."

Access Info Europe is a legal person. Should you require the name of its legal representative (despite the fact that this is not stipulated in the Regulation), you can refer to Ms. Helen Darbishire, the Executive Director of the organisation.

Yours faithfully,

Access Info Europe

Secretariat General of the European Commission

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Dear Mrs. Darbishire,
Further to your email dated 29/07/2015 (see annex), we hereby acknowledge
receipt of your request for access to documents, registered on 30/07/2015
under the reference GESTDEM 2015/4003.
In accordance with Regulation 1049/2001 regarding public access to
European Parliament, Council and Commission documents, you will receive a
response to your request within 15 working days (20/08/2015). 
In case this time limit needs to be extended, you will be informed in due
course.       
Yours sincerely,
BLURIOT-PUEBLA Madeleine
Cellule 'Accès aux documents'
 
European Commission
SG/B/4 - Transparence

BERL 05/330
B-1049 Brussels/Belgium
+32 2 296 09 97
[1][email address]
 
 

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Access Info Europe

Dear Secretariat General,

Thank you for registering my request. I would like to reiterate my question: Which procedural requirements are you referring to exactly in your previous message?

Thanks in advance.

Yours faithfully,

Access Info Europe

Secretariat General of the European Commission

1 Attachment

Dear Sir/Madam,
 
On 1 April 2014, the submission of a name and postal address became a
mandatory feature for the purpose of introducing a request for access to
documents.
 
The decision to ask for a name and a postal address from applicants for
access to documents was triggered by the following considerations:
 

* The need to obtain legal certainty as regards the date of receipt of
the reply by the applicant under Regulation 1049/2001. Indeed, as
foreseen by Article 297 of the Treaty on the Functioning of the
European Union (TFEU), […] decisions which specify to whom they are
addressed, shall be notified to those to whom they are addressed and
shall take effect upon such notification. Replies triggering the
possibility for administrative or judicial redress are therefore
transmitted via registered mail with acknowledgement of receipt. This
requires an indication of a valid postal address by the applicant;

 

* The need to direct the Commission's scarce resources first of all to
those requests which have been filed by "real" applicants. With only a
compulsory indication of an e-mail address, applicants can easily
introduce requests under an invented identity or under the identity of
a third person. Asking for a postal address helps the Commission to
protect the administration, as well as other citizens and legal
persons, from abuse;

 

* For similar reasons, asking for a compulsory indication of a postal
address enables the Commission services to verify whether Article 6(3)
of the Regulation, on voluminous requests, is being evaded by
introducing several requests under different identities. Indeed, in
its Ryanair judgment, the General Court confirmed that Article 6(3)
cannot be evaded by splitting the application into a number of
applications. The Commission would like to point out that, in
2012/2013, it received some 57 confirmatory requests from what it
suspects to be one single applicant operating under 13 different
identities;

 

* Knowing whether the applicant is an EU resident in the sense of
Article 2(1) of Regulation 1049/2001 is a precondition for the purpose
of correctly applying the exception in Article 4(1)(b) of Regulation
1049/2001 (protection of the privacy and integrity of the individual),
which has to be interpreted in accordance with Data Protection
Regulation 45/2001. Article 9 of Regulation 45/2001 requires the
adequacy of the level of protection afforded by the third country or
international organisation when transmitting personal data to
third-country residents or legal persons. It follows that, in case of
requests for documents which include personal data, the correct
application of the data protection rules cannot be ensured in the
absence of a postal address enabling the Commission to ascertain that
the minimum data protection standards will be respected.

 
All of these considerations show that the request for and the consequent
processing of a real and personal postal address is not only appropriate
but also strictly necessary for the performance of a task carried out in
the public interest within the meaning of Article 5 (a) of Data Protection
Regulation 45/2001, namely providing a smooth and effective access to
documents.
 
Kind regards,
 
BLURIOT-PUEBLA Madeleine
Cellule 'Accès aux documents'
 
European Commission
SG/B/4 - Transparence

BERL 05/330
B-1049 Brussels/Belgium
+32 2 296 09 97
[1][email address]
 

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Secretariat General of the European Commission

2 Attachments

Dear Ms. Darbishire,

 

Please find attached a letter regarding your access to documents request.

 

Best wishes,

 

On behalf of Peter Handley

Alexane Barrouillet

 

European Commission
Secretariat General

Unit DSG1.D3 "Resource Efficiency"

 

+32 229-66236
BERL 06/251
B-1049 Brussels/Belgium
[1][email address]

 

 

References

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Secretariat General of the European Commission

2 Attachments

Dear Mrs Darbishire,

 

Please find enclosed on behalf of Mr Handley, Head of Unit SG.D.3, the
reply to your request to access documents.

 

Kind regards,

 

 

 

Catherine Isler

Administrative assistant

 

 

Secretariat General

Unit D3 – Resource Efficiency

BERL 01/337

European Commission

B-1049 Brussels

 

Tel.: (+32)2 29 50087

[email address]