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Meetings on the AI Act

Bram Vranken made this access to documents request to Communications Networks, Content and Technology

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Dear Communications Networks, Content and Technology,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

- All documents -including but not limited to e-mails, reports, minutes, etc. - related to meetings between stakeholders (including companies, think tanks, consultancy firms, trade and industry associations, etc.) and units CNECT.A.1, CNECT.A.2 and CNECT.ADV02 at DG Connect discussing the Artificial Intelligence Act.
- All correspondence including attachments (i.e. any emails, correspondence or telephone call notes) between stakeholders (including companies, think tanks, consultancy firms, trade and industry associations, etc.) and units CNECT.A.1, CNECT.A.2 and CNECT.ADV02 at DG Connect discussing the Artificial Intelligence Act.

The request covers the period from 01/01/23.

Yours faithfully,

Bram Vranken
On behalf of Corporate Europe Observatory (CEO)
Rue d'Edimbourgh 26
1050 Brussels

sg-acc-doc@ec.europa.eu,

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 25/05/2023 and registered on 25/05/2023 under the case number
2023/3057.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 16/06/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

CNECT-CAD@ec.europa.eu,

Dear Mr Vranken,

We refer to your request for access to documents, registered under the
abovementioned reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today.

An extended time limit is needed as different services need to be
consulted.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 7 July 2023.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

DG CONNECT Access to Documents Team

European Commission

DG CONNECT – ACCESS TO DOCUMENTS

Rue de la Loi, 51

B-1049 Brussels/Belgium

CNECT-CAD@ec.europa.eu,

1 Attachment

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2023/3057.

Kind regards,

Dear Communications Networks, Content and Technology,

Many thanks for your response in which you ask to limit the scope of my request.

I would like point out that the scope of the request is already very targeted. I only ask for documents related to meetings and correspondence with stakeholders and three units within DG Connect on the AI Act starting from 01/01/23.

However to further limit the scope of the request, I would like to specify that the request should only cover documents and correspondence with external stakeholders:

- All documents -including but not limited to e-mails, reports, minutes, etc. - related to meetings between external stakeholders (including companies, think tanks, consultancy firms, trade and industry associations, etc.) and units CNECT.A.1, CNECT.A.2 and CNECT.ADV02 at DG Connect discussing the Artificial Intelligence Act.
- All correspondence including attachments (i.e. any emails, correspondence or telephone call notes) between external stakeholders (including companies, think tanks, consultancy firms, trade and industry associations, etc.) and units CNECT.A.1, CNECT.A.2 and CNECT.ADV02 at DG Connect discussing the Artificial Intelligence Act.

The request covers the period starting from 01/01/23.

If you cannot treat the request within the extended deadline, could you please disclose documents on a rolling basis?

Yours faithfully,

Bram Vranken

Sg-Acc-Doc@ec.europa.eu, Communications Networks, Content and Technology

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

CNECT-CAD@ec.europa.eu,

Dear Mr Vranken,

We refer to your request for access to documents, registered under the
abovementioned reference number.

Your application is currently being handled. However, we have not been in
a position to complete the handling of your application within the time
limit, which expired on Friday the 7th of July.

Please be assured that the reply is about to come.

We apologise for this delay and for any inconvenience this may cause. 

Yours faithfully,

DG CONNECT Access to Documents Team 

European Commission

DG CONNECT – ACCESS TO DOCUMENTS

Rue de la Loi, 51

B-1049 Brussels/Belgium

Dear Communications Networks, Content and Technology,

On 10/07 you informed me that a response to my access to documents request was about to come. Can you please inform me when I can expect a reply?

As indicated earlier, I'd like to receive any cleared documents for disclosure on a rolling basis.

Yours faithfully,

Bram Vranken

Sg-Acc-Doc@ec.europa.eu, Communications Networks, Content and Technology

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Communications Networks, Content and Technology,

Can you update me on the status of access to documents request 2023/3057? This request is long past the deadline.

Moreover, as indicated on several occasions I would like to receive cleared documents on a rolling basis.

Yours faithfully,

Bram Vranken

Sg-Acc-Doc@ec.europa.eu, Communications Networks, Content and Technology

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Communications Networks, Content and Technology,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Meetings on the AI Act'.

The answer to my request, which was filed on 25/05, is long overdue. I have sent several follow-up mails to DG Connect (on 24/08 and 13/09), but have not received any response to these reminders.

In March 2023 the Ombudsman found that significant delays in dealing with access to documents requests constitutes maladministration. I expect a speedy response to my request.

A full history of my request and all correspondence is available on the Internet at this address: http://www.asktheeu.org/en/request/meeti...

Yours faithfully,

Bram Vranken

sg-acc-doc@ec.europa.eu,

Dear Sir or Madam,

We hereby acknowledge the receipt of your confirmatory request for case
2023/3057, sent on 27/09/2023 and registered on 27/09/2023.

We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 18/10/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

sg-acc-doc@ec.europa.eu,

Dear Sir or Madam,

We hereby acknowledge the receipt of your confirmatory request for case
2023/3057, sent on 27/09/2023 and registered on 27/09/2023.

We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 18/10/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

sg-acc-doc@ec.europa.eu,

1 Attachment

sg-acc-doc@ec.europa.eu,

Dear applicant,

We are writing to you concerning your confirmatory request for access to
Commission documents for case 2023/3057, registered on 27 September 2023.

On 18 October 2023, we extended the time limit for replying to your
confirmatory request to 10 November 2023.

Unfortunately, as internal consultations are still ongoing, we will not be
able to send you the reply within this extended time limit. However, we
assure you that we are doing our best to send a reply to your confirmatory
request as soon as possible.

We regret this additional delay and sincerely apologize for any
inconvenience this may cause.

Kind regards,

SG.C1 Access to Documents team

sg-acc-doc@ec.europa.eu,

16 Attachments

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2023/3057.

Please acknowledge the receipt of this message by return email.

Kind regards,

DG CONNECT Access to documents Team

sg-acc-doc@ec.europa.eu,

1 Attachment

Dear applicant,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2023/3057.

Kind regards,

SG.C.1 - Access to documents team

We don't know whether the most recent response to this request contains information or not – if you are Bram Vranken please sign in and let everyone know.