Dear Climate Action,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1) All the agendas/ minutes/ notes/ documents/ presentations/ videos (and any other information) produced and exchanged in the 14 meetings registered between Commissioner Miguel Arias Cañete and ACT Alliance Advocacy to the European Union.
2) A list of all the people present at each meeting and their roles.
3) All the correspondence (including phone calls, emails, letters) between Commissioner Miguel Arias Cañete (or any member of his Cabinet) and ACT Alliance Advocacy to the European Union from 2014.

Yours faithfully,

Josefina Martí
Juan Bravo 62
28006
Madrid
Spain

Climate Action

1 Attachment

Dear Madam,

 

Thank you for your e-mail dated 27 February 2019. We hereby acknowledge
receipt of your application for access to documents, which was registered
on 5 March 2019 under reference number GestDem 2019/1247.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on 26
March 2019. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

 

Yours faithfully,

 

Access to Documents team

 

European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels

 

 

Climate Action

1 Attachment

Dear Madam,

We refer to your e-mail dated 27 February 2019 in which you make a request
for access to documents, registered on 5 March 2019 under the
above-mentioned reference number.

We are currently processing your request for access to documents. However,
the point 3 of your application (“All the correspondence between
Commissioner Miguel Arias Cañete or any member of his Cabinet and ACT
Alliance Advocacy from 2014”) cannot be carried out within the normal time
limits set out in Article 7 of Regulation 1049/2001.

However, the Regulation also provides for a possibility to confer with
applicants in order to find a fair solution when an application relates to
a very long document or concerns a very large number of documents. Article
6(3) provides that in the event of an application relating to a very long
document or to very large number of documents, the institution concerned
may confer with the applicant informally, with a view to finding a fair
solution.

 

In accordance with the case law of the EU Courts, such a solution can only
concern the content or the number of documents applied for, not the
deadline for replying. This means that the scope of the request must be
reduced in a way that would enable its treatment within the extended
deadline of 15 + 15 working days.

Based on the above-mentioned provision, we would kindly ask you to specify
the objective of your request and your specific interest in the documents
requested and whether you could narrow down the scope of your request
(timeframe covered), so as to reduce it to a more manageable amount of
documents. In particular, we consider that the timeframe covered by the
3^rd point of your request should not exceed 1 year in order to be carried
out within the normal time limits.

In order to enable us to respect the time-limits of Regulation 1049/2001,
we would ask you for a swift reply to our invitation to propose a fair
solution, within five working days at the latest by email to:
[DG CLIMA request email]

In the absence of a reply within five working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days, counting from the
registration of your application [1 March 2019].

Thank you in advance for your understanding.

Yours faithfully,

Access to Documents team

 

    

European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels

 

Climate Action

1 Attachment

Dear Madam,

We refer to your e-mail dated 27 February 2019 in which you make a request
for access to documents, registered on 1 March 2019 under the
above-mentioned reference number.

We are currently processing your request for access to documents. However,
the point 3 of your application (“All the correspondence between
Commissioner Miguel Arias Cañete or any member of his Cabinet and CIDSE
from 2014”) cannot be carried out within the normal time limits set out in
Article 7 of Regulation 1049/2001.

However, the Regulation also provides for a possibility to confer with
applicants in order to find a fair solution when an application relates to
a very long document or concerns a very large number of documents. Article
6(3) provides that in the event of an application relating to a very long
document or to very large number of documents, the institution concerned
may confer with the applicant informally, with a view to finding a fair
solution.

 

In accordance with the case law of the EU Courts, such a solution can only
concern the content or the number of documents applied for, not the
deadline for replying. This means that the scope of the request must be
reduced in a way that would enable its treatment within the extended
deadline of 15 + 15 working days.

Based on the above-mentioned provision, we would kindly ask you to specify
the objective of your request and your specific interest in the documents
requested and whether you could narrow down the scope of your request
(timeframe covered), so as to reduce it to a more manageable amount of
documents. In particular, we consider that the timeframe covered by the
3^rd point of your request should not exceed 1 year in order to be carried
out within the normal time limits.

In order to enable us to respect the time-limits of Regulation 1049/2001,
we would ask you for a swift reply to our invitation to propose a fair
solution, within five working days at the latest by email to:
[DG CLIMA request email]

In the absence of a reply within five working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days, counting from the
registration of your application [1 March 2019].

Thank you in advance for your understanding.

Yours faithfully,

Access to Documents team

 

    

European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels

Dear Climate Action,

Ok. We can reduce point 3 to all the correspondence (including phone calls, emails, letters) between Commissioner Miguel Arias Cañete (or any member of his Cabinet) and ACT Alliance Advocacy to the European Union from 01/01/2018. The emails have to include attached files, too.

Thank you very much,
Yours faithfully,

Josefina Martí

Climate Action

1 Attachment

Dear Madam,

We refer to your e-mail dated 27/02/2019 in which you make a request for
access to documents, registered on 5/03/2019 under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 26/03/2019.

An extended time limit is needed as in order to retrieve the documents
requested, large files have to be examined and third parties have to be
consulted.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 16/04/2019.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

Access to Documents team

 

European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels

 

 

Climate Action

2 Attachments

Dear Madam,
 
Enclosed please find an advanced copy of our reply:
 
Kind regards,
 
Access to Documents team
 
    
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels