Meetings with External Stakeholders since 11 April 2016

Andreas Pavlou made this access to documents request to Internal Market, Industry, Entrepreneurship and SMEs

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

This request has been withdrawn by the person who made it. There may be an explanation in the correspondence below.

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

A list of meetings between DG GROW officials [1] and all external stakeholders [2] since 11 April 2016.

I would be interested in:
- Date of the meeting,
- Name and job title of the European Commission officials that were present (e.g. head of unit, etc.)
- Names of interest representatives (company/organisation name) present at the meeting,
- Names of the lobbyist(s) present,
- The sector they represented (business, NGOs, academia, think tanks as per categories of EU Transparency Register if they are registered),

[1] excluding the European Commissioner, her Cabinet and the Director-General
[2] including companies, consultancies and law firms, trade/business/professional associations, think tanks and NGOs

Yours faithfully,

Andreas Pavlou
Calle Cava de San Miguel 8, 4c
28005 Madrid
Spain

Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Dear Mr Pavlou,

Thank you for your e-mail dated 30/11/2016. We hereby acknowledge receipt
of your application for access to documents, which was registered on
05/12/2016 under reference number GestDem 2016/6843.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

The description given in your application does not enable us to identify
concrete documents which would correspond to your request.

We therefore invite you, pursuant to Article 6(2) of Regulation (EC) No
1049/2001 regarding public access to documents, to provide us with more
detailed information on the meetings you are interested in, i.e. the
subject matters of the meetings and/or the names of the external
stakeholders participating in these meetings (which companies,
consultancies, law firms, associations, think tanks, NGOs etc.).

If you need assistance in clarifying or specifying your application, you
can contact us:

·         by email to: [DG GROW request email]

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
03/01/2017. In case this time limit needs to be extended, you will be
informed in due course. However, the 15 working days the time limit for
handling your application will start running when we receive the requested
clarifications.

 

Thank you in advance for your understanding.

 

Yours faithfully,

 

Access to Documents team
[1]cid:image001.gif@01CDA6CD.F9067970
European Commission

DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

 

 

References

Visible links

Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Dear Mr Pavlou,

 

Here comes a kind reminder for our request here below. Your reply is
fundamental for us in order to proceed with the handling of your
application.

 

Please be aware that the time limit of 15 working days for handling your
application will start running when we receive the requested
clarifications.

 

Thank you in advance for your understanding.

 

Yours faithfully,

 

Access to Documents team
[1]cid:image001.gif@01CDA6CD.F9067970
European Commission

DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

 

 

From: GROW ACCES DOCUMENTS
Sent: Monday, December 05, 2016 5:35 PM
To: 'Andreas Pavlou'
Cc: GROW ACCES DOCUMENTS
Subject: Your application for access to documents – Ref GestDem No
2016/6843

 

Dear Mr Pavlou,

Thank you for your e-mail dated 30/11/2016. We hereby acknowledge receipt
of your application for access to documents, which was registered on
05/12/2016 under reference number GestDem 2016/6843.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

The description given in your application does not enable us to identify
concrete documents which would correspond to your request.

We therefore invite you, pursuant to Article 6(2) of Regulation (EC) No
1049/2001 regarding public access to documents, to provide us with more
detailed information on the meetings you are interested in, i.e. the
subject matters of the meetings and/or the names of the external
stakeholders participating in these meetings (which companies,
consultancies, law firms, associations, think tanks, NGOs etc.).

If you need assistance in clarifying or specifying your application, you
can contact us:

·         by email to: [2][DG GROW request email]

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
03/01/2017. In case this time limit needs to be extended, you will be
informed in due course. However, the 15 working days the time limit for
handling your application will start running when we receive the requested
clarifications.

 

Thank you in advance for your understanding.

 

Yours faithfully,

 

Access to Documents team
[3]cid:image001.gif@01CDA6CD.F9067970
European Commission

DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

 

 

References

Visible links
2. mailto:[DG GROW request email]

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Apologies for not replying to your request for clarification sooner (GestDem 2016/6843).

My understanding is that following a senior management meeting of 11 April 2016, DG GROW officials must document all meetings with external stakeholders, and specifically register them in ARES system for access to documents/record management purposes.

As such, I assume that this means it would be possible to get a list of the meetings since then, with the date, list of participants and content of the meeting.

As per Article 6.2 of Reg 1049/2001, I ask that you assist me by explaining the kinds of documents that are now stored following the decision described above. If a list is kept, then I would like access to it, otherwise, I will need to know what kinds of documents are held in order to clarfy my request.

Many thanks in advance!

Andreas Pavlou

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Apologies for not replying to your request for clarification sooner (GestDem 2016/6843).

My understanding is that following a senior management meeting of 11 April 2016, DG GROW officials must document all meetings with external stakeholders, and specifically register them in ARES system for access to documents/record management purposes.

As such, I assume that this means it would be possible to get a list of the meetings since then, with the date, list of participants and content of the meeting.

As per Article 6.2 of Reg 1049/2001, I ask that you assist me by explaining the kinds of documents that are now stored following the Decision described above. If a list is kept, then I would like access to it, otherwise, I will need to know what kinds of documents are held in order to clarify my request.

Many thanks in advance!

Andreas Pavlou

Internal Market, Industry, Entrepreneurship and SMEs

Dear Mr Pavlou,

Thank you very much for your reply. Following the decision that you are mentioning, DG GROW officials are asked to document their meetings with external stakeholders by way of reports or minutes. There is not an obligation of producing a list of meetings of all the officials with external stakeholders, such a list doesn't exist. Such obligation does exist on the contrary, as you probably know, for the Director General meetings with external stakeholders as well as for Cabinet's members.

We hope that this information can be of help. In order for us to manage the treatment of your request, it would therefore be very much appreciated if you could provide us with more detailed information on the meetings you are interested in, i.e. the subject matters of the meetings and/or the names of the external stakeholders participating in these meetings.

Thank you in advance for your cooperation.

Yours faithfully,

Access to Documents team
European Commission
DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

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Dear Internal Market, Industry, Entrepreneurship and SMEs,

Many thanks for the clarification that you send me on Friday. I have therefore decided to withdraw my request.

Best,

Andreas Pavlou

Internal Market, Industry, Entrepreneurship and SMEs

Dear Mr Pavlou,

Thank you for your email. Following your request to withdraw your application, we confirm you that we have closed this latter, registered under reference number GestDem 2016/6843.

Yours faithfully,

Access to Documents team
European Commission
DG for Internal Market, Industry, Entrepreneurship and SMEs
A1/ Communication, Access to Documents and Document Management

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