Dear DG CLIMA,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

All documentation, including but not limited to attendance lists, agendas, background papers, minutes/notes and email correspondence about or summarising, the following meetings of cabinet members of Commissioner Timermans:

1. Meeting between L'Oreal and Diederik Samsom, Cabinet member of Frans Timmermans, and Sarah Nelen, Cabinet member of Frans Timmermans on 19/03/2021 regarding European Green Deal and carbon neutral transport.
2. Meeting between L'Oreal and Helena Braun, Cabinet member of Frans Timmermans, and Antoine Colombani, Cabinet member of Frans Timmermans on 01/02/2021 regarding Climate neutrality, Biodiversity, Circular Economy, Sustainable Finance.

Please produce the documents on a rolling basis. I would prefer that the Commission’s search and deliberations concerning particular documents not delay the production of documents the Commissions has already retrieved and decided to produce.

Yours faithfully,
Will Aitchison
40 Bermondsey Street, London

CLIMA-ACCESS-DOCUMENTS@ec.europa.eu, Climate Action

Dear Mr Aitchison,

Thank you for email from 26 May 2021. We hereby acknowledge receipt of your application for access to documents, which was registered on 31 May 2021 under reference number GESTDEM 2021/3531.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 21 June 2021. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which has no link with any institution of the European Union. Therefore, the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Please note that the private third party running the AsktheEU.org website is responsible and accountable for the processing of your personal data via that website, and not the Commission. For further information on your rights, please refer to the third party’s privacy policy.

We understand that the third party running the AsktheEU.org website usually publishes the content of applicants’ correspondence with the Commission on that website. This includes the personal data that you may have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the Commission will send to the email address of the applicants generated by the AsktheEU.org website.

If you do not wish that your correspondence with the Commission is published on a private third-party website such as AsktheEU.org, you can provide us with an alternative, private e-mail address for further correspondence. In that case, the Commission will send all future electronic correspondence addressed to you only to that private address, and it will use only that private address to reply to your request. You should still remain responsible to inform the private third-party website about this change of how you wish to communicate with, and receive a reply from, the Commission.

For information on how we process your personal data visit our page Privacy statement – access to documents.

Yours faithfully,

Access to Documents team

European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels

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CLIMA-ACCESS-DOCUMENTS@ec.europa.eu, Climate Action

1 Attachment

Dear Mr Aitchison,

 

We refer to your request for access to documents dated 26 May 2021,
registered on 31 May 2021 under the above mentioned reference number.

 

We were not in a position to complete the handling of your application
within the time limit of 15 working days, which expired today.

 

In accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents we had to extend the time limit by 15 working
days, the new deadline is set for 12 July 2021.

 

We apologise for this delay and for any inconvenience this may cause.

 

Sincerely,

 

Access to Documents team

 

[1]cid:image001.png@01D75B0C.B103A420

European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels

 

References

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CLIMA-ACCESS-DOCUMENTS@ec.europa.eu, Climate Action

3 Attachments

Dear Mr Aitchison,

 

Enclosed please find a copy of our reply.

 

According to standard operational procedure, the reply is usually also
sent to you by registered post. Please note, however, that due to the
extraordinary health and security measures currently in force during to
the COVID-19 epidemics, which include the requirement for all Commission
non-critical staff to telework, we are unfortunately not in a position to
follow this procedure until further notice.

 

We would therefore appreciate if you could confirm receipt of the present
e-mail by replying to [1][email address].

 

Kind regards,

 

Access to Documents team

 

[2]cid:image001.png@01D75B05.3FD189E0

European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels

 

 

References

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1. mailto:[email address]

Dear [email address],

When I try to open the Documents.7z file attached, Acrobat suggests it may have been incorrectly encoded. Please could you check the format it was attached in? I have not encountered this issue with other FOI responses. Many thanks.

Yours sincerely,

Will Aitchison

CLIMA-ACCESS-DOCUMENTS@ec.europa.eu, Climate Action

1 Attachment

Dear Mr Aitchison,

We have changed the format of the file. We hope you can open it now. Could you please confirm that the file is accessible now?

Many thanks

Kind regards,

Access to Documents team
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels

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Dear [email address],

Many thanks for re-sending the zip file, I can now access the documents.

Yours sincerely,

Will Aitchison