Memos, guidance and guidelines on record creation DG ESTAT

The request was successful.

Dear Eurostat,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Memos, guidance, guidelines, or training material (or any other document) for DG staff on record creation and/or record keeping. I am particularly interested in documents that refer to creation/keeping of:

· Agendas (diaries of public officials´ engagements), lists of meetings, minutes of meetings, lists of participants in meetings, and documents justifying decisions.

2. Memos, guidance, guidelines, or training material (or any other document) for DG staff on the processing of access to information requests.

Yours faithfully,

Wiesje van Nunen
Access Info Europe
Cava de San Miguel 8, 4C
28005
Madrid

1 Attachment

Dear Mrs Van Nunen,

 

Thank you for your e-mail dated on 02/09/2016.  We hereby acknowledge
receipt of your application for access to documents, which was registered
on 02/09/2016 under references numbers GESTDEM 2016/4897.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
23/09/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Please note that the responsible Directorate-General may contact you when
handling your request pursuant to Article 6 of Regulation 1049/2001, in
order to receive a more precise explanation of the document(s) requested.

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM (L.N.)
[1]cid:image001.gif@01D1AAC8.E6AD8E50
European Commission
Secretariat General

Unit B4 – Transparency

 

 

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EC ARES NOREPLY, Eurostat

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2016)5501694 - Access to documents request - Van Nunen Wiesje -
GESTDEM 2016/4897

Sent by JACOB Lynda (ESTAT) <[email address]>. All responses have
to be sent to this email address.
Envoyé par JACOB Lynda (ESTAT) <[email address]> . Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Mrs van Nunen,

 

We refer to your request dated 02/09/2016 (registered on 02/09/2016) under
the above mentioned reference number and in which you make a request for
access to documents.

 

You requested access to documents containing the following information:

 

1. Memos, guidance, guidelines, or training material (or any other
document) for DG staff on record creation and/or record keeping with a
particular interest in documents that refer to creation/keeping of:
Agendas (diaries of public officials´ engagements), lists of meetings,
minutes of meetings, lists of participants in meetings, and documents
justifying decisions.

 

2. Memos, guidance, guidelines, or training material (or any other
document) for DG staff on the processing of access to information requests

 

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 23/9/2016.

As regards point 1 which falls under DG ESTAT's responsibility, an
extended time limit is needed due to the large number of internal
documents to be examined.

Regarding point 2 on access to information requests, DG ESTAT follows the
guidelines as issued by the Secretariat General who will reply to your
request separately.

We must therefore extend the time limit by 15 working days in accordance
with Article 7(3) of Regulation (EC) No 1049/2001 regarding public access
to documents. The new time limit expires on 14/10/2016.

We apologise for this delay and for any inconvenience it may cause.

Yours faithfully,

 

Lynda Jacob

DG ESTAT ACCESS to Documents Team

European Commission

Eurostat Unit A5
Bech Building F2/929

L-2920 Luxembourg

 

References

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1. file:///tmp/cid:filelist.xml@01D214C0.8F0288B0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. http://www.cc.cec/Ares/ext/documentInfoD...

Dear Eurostat,

The extended time limit for my request to information has been expired (14 October 2016), while you are expected to respond promptly.

Could you please inform me when I will receive my information as regards to point 1 of my original request:

1. Memos, guidance, guidelines, or training material (or any other document) for DG staff on record creation and/or record keeping. I am particularly interested in documents that refer to creation/keeping of:

· Agendas (diaries of public officials´ engagements), lists of meetings, minutes of meetings, lists of participants in meetings, and documents justifying decisions.

Thank you in advance.

Yours faithfully,

Wiesje van Nunen

EC ARES NOREPLY, Eurostat

10 Attachments

[1]Ares(2016)5971572 - FW: Ares(2016)5857778 - Reply to Access to
documents request - Van Nunen Wiesje - GESTDEM 2016/4897

Sent by JACOB Lynda (ESTAT) <[email address]>. All responses have
to be sent to this email address.
Envoyé par JACOB Lynda (ESTAT) <[email address]> . Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Ms Van Nunen,

With regard to your request of today, please see reply below sent to
another of your e-mail addresses on 11 October 2016.
We apologise for any confusion.

Kind regards,
Lynda Jacob

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