Memos, guidance and guidelines on record creation

The request was successful.

Mireia Crespo Castellano

Dear Translation,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Memos, guidance, guidelines, or training material (or any other document) for DG staff on record creation and/or record keeping . I am particularly interested in documents that refer to creation/keeping of:

• Agendas (diaries of public officials´ engagements), lists of meetings, minutes of meetings, lists of participants in meetings, and documents justifying decisions.

2. Memos, guidance, guidelines, or training material (or any other document) for DG staff on the processing of access to information requests.

Yours faithfully,

Mireia Crespo Castellano
Access Info Europe
Cava de San Miguel 8, 4C
28005
Madrid

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Dear Ms Crespo Castellano,
 
Thank you for your request. To be able to reply, we need a clarification:
 
Are you looking for documents which apply exclusively to the
Directorate-General for Translation, or documents which apply to the
European Commission?
 
(The Directorate-General for Translation does not have specific documents
for these areas. We follow Commission rules, and our staff participate in
trainings on a central level.)
 
Best regards,
 
MIKAEL JOHANSSON
Legal Officer
 
European Commission
Directorate-General for Translation
DGT.01 Coordination and Institutional Affairs

G6 11/28
B-1049 Brussels/Belgium
+32 02-296 24 76
[1][email address]
 
 
 
 
____________________________________________
-----Original Message-----
From: Mireia Crespo Castellano
[[2]mailto:[FOI #3285 email]]
Sent: Friday, September 02, 2016 11:04 AM
To: DGT-ACCESS-DOCUMENTS
Subject: access to documents request - Memos, guidance and guidelines on
record creation
 
Dear Translation,
 
Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:
 
1. Memos, guidance, guidelines, or training material (or any other
document) for DG staff on record creation and/or record keeping . I am
particularly interested in documents that refer to creation/keeping of:
 
•         Agendas (diaries of public officials´ engagements), lists of
meetings, minutes of meetings, lists of participants in meetings, and
documents justifying decisions.
 
2. Memos, guidance, guidelines, or training material (or any other
document) for DG staff on the processing of access to information
requests.
 
Yours faithfully,
 
Mireia Crespo Castellano
Access Info Europe
Cava de San Miguel 8, 4C
28005
Madrid
 
-------------------------------------------------------------------
 
This is a request for access to information under Article 15 of the TFEU
and, where applicable, Regulation 1049/2001 which has been sent via the
AsktheEU.org website.
 
Please kindly use this email address for all replies to this request:
[3][FOI #3285 email]
 
If [4][DGT request email] is the wrong address for
information requests to Translation, please tell the AsktheEU.org team on
email [5][email address]
 
This message and all replies from Translation will be published on the
AsktheEU.org website. For more information see our dedicated page for EU
public officials at [6]https://www.asktheeu.org/en/help/officers
 
 
 
-------------------------------------------------------------------
 
 

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6. https://www.asktheeu.org/en/help/officers

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Mireia Crespo Castellano

Dear Translation,

Thank you very much for your response.

Hereby I clarify my request. As the Directorate-General for Translation does not have specific documents
for these areas, I would like to have access to:

The documents that apply to the European Commission in general that the Directorate-General for Translation follows, with regards to record creation/keeping.

The documents related to the participation in trainings sessions of your staff, regarding record creation/keeping, as you mentioned in your response.

Please do not hesistate to contact me if you need further clarifications.

Yours faithfully,

Mireia Crespo Castellano
Access Info Europe

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Dear Mrs Crespo Castellano,

 

Thank you for your e-mail dated 02/09/2016.  We hereby acknowledge receipt
of your application for access to documents, which was registered on
02/09/2016 under reference number GESTDEM  2016/4906

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
23/09/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM
[1]cid:image001.gif@01D1AAC8.E6AD8E50
European Commission

DGT.01

References

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Dear Ms Crespo Castellano,

 

 

Please find enclosed the reply from DGT, as well as copies of relevant
documents on the matter.

 

Please finally note that this reply will be sent via registered mail with
acknowledgement of receipt.

 

 

Best regards,

 

Access-to-documents team

Directorate General for Translation

European Commission

 

 

 

Mireia Crespo Castellano

Dear Translation,

Thank you very much for your response.

Yours faithfully,

Mireia Crespo Castellano
Access Info Europe