Memos, guidance and guidelines on record creation

Alexander Fanta made this access to documents request to Internal Market, Industry, Entrepreneurship and SMEs

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Memos, guidance, guidelines, or training material (or any other document) for staff on record creation and/or record keeping. I am particularly interested in documents that refer to creation/keeping of text messages.

2. Memos, guidance, guidelines, or training material (or any other document) for SG staff on the processing of access to information requests.

Yours faithfully,

Alexander Fanta
netzpolitik.org
Schönhauser Allee 6-7
10119 Berlin
Germany

GROW-ACCES-DOCUMENTS@ec.europa.eu, Internal Market, Industry, Entrepreneurship and SMEs

Dear Sir,

Thank you for your e-mail of 22 March 2022. We hereby acknowledge receipt of your application for access to documents, which was registered on 24 March 2022 under reference number GESTDEM 2022/1721.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 19 April 2022. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which has no link with any institution of the European Union. Therefore, the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Please note that the private third party running the website is responsible and accountable for the processing of your personal data via that website, and not the Commission. For further information on your rights, please refer to the third party’s privacy policy.

We understand that the third party running the AsktheEU.org website usually publishes the content of applicants’ correspondence with the Commission on that website. This includes the personal data that you may have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the Commission will send to the email address of the applicants generated by the AsktheEU.org website.

If you do not wish that your correspondence with the Commission is published on a private third-party website such as AsktheEU.org, you can provide us with an alternative, private e-mail address for further correspondence. In that case, the Commission will send all future electronic correspondence addressed to you only to that private address, and it will use only that private address to reply to your request. You should still remain responsible to inform the private third-party website about this change of how you wish to communicate with, and receive a reply from, the Commission.

For information on how we process your personal data visit our page Privacy statement – access to documents.

Yours faithfully,

Access to Documents Team

show quoted sections

GROW-ACCES-DOCUMENTS@ec.europa.eu, Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Dear Sir,

 

We refer to your request for access to documents registered on 24/03/2022
under the above-mentioned reference number.

 

The description given in your application does not enable us to identify
concrete documents which would correspond to your request. We therefore
invite you, pursuant to Article 6(2) of Regulation (EC) No 1049/2001
regarding public access to documents, to provide us with more detailed
information on the documents that you seek to obtain. In particular:

-        Are you looking for guidance material made by the Secretariat
General (SG) of the Commission? For all the staff of the Commission? Or
for the specific staff of DG GROW?

-        Please indicate a temporal scope for the search of the documents
(from… to…)

 

If you need assistance in clarifying or specifying your application,
please let us know.

In accordance with Article 2, third paragraph of the Implementing Rules to
Regulation 1049/2001[1], the 15 working days time limit for handling your
application will start running when we receive the requested
clarifications.

 

Thank you in advance for your understanding.

 

Kind regards,

DG GROW – Access to documents team

European Commission
Directorate-General for Internal Market, Industry, Entrepreneurship and
SMEs
DG  GROW/B1 – Planning and Briefings

 

Dear access to documents team at DG Grow,

I am interested in the aforementioned material specifically for the staff of DG GROW, from January 2017 up to the present.

Yours sincerely,

Alexander Fanta
netzpolitik.org
Schönhauser Allee 6-7
10119 Berlin

GROW-ACCES-DOCUMENTS@ec.europa.eu, Internal Market, Industry, Entrepreneurship and SMEs

Dear Sir,

Thank you for your precision.

Kind regards,

DG GROW ATD Team

show quoted sections

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]1st holding letter_ Fanta 2022-1721 - Ares(2022)3071252  (Please use
this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Fanta,

 

We refer to your e-mail 22 March 2022 in which you make a request for
access to documents, registered on 24 March 2022 under the above mentioned
reference number.

 

Your application is currently being handled. Unfortunately, we have not
yet been able to finish consultations necessary to carry out a full
analysis of your request and to take a final decision. Therefore, we have
not been in a position to reply to your request within the prescribed time
limit, which expires on 21 April 2022.

 

Consequently, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new deadline expires on 13 May 2022.

 

We apologise for this delay and for any inconvenience this may cause. 

 

Yours sincerely,

 

Mariusz Daca, Ph.D.
Deputy Head of Unit
[6]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D853E0.5546E980
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

Dear Mr Fanta,

I refer to your emails of 22 March 2022 and 25 April 2022 in which you
make requests for access to documents, registered on 24 March 2022 and 26
April 2022 respectively under the above mentioned reference numbers.

In these initial applications you requested, I quote: ‘documents which
contain the following information:

1. Memos, guidance, guidelines, or training material (or any other
document) for staff on record creation and/or record keeping. I am
particularly interested in documents that refer to creation/keeping of
text messages.

2. Memos, guidance, guidelines, or training material (or any other
document) for (SG)[5][1] staff on the processing of access to information
requests.’

Regarding the documents you requested under the point 2 of you requests, I
invite you, in accordance with Article 6(2) of Regulation (EC) No
1049/2001[6]^^[2] regarding public access to European Parliament, Council
and Commission documents, to provide us with a clarification of your
request. Namely, do you specifically ask for documents ‘on the processing
of access to information requests’ or you request documents pertains to
processing of access to documents requests.

If you need assistance in clarifying or specifying your application, you
can contact us:

·         by email to: [7][email address]  with above mentioned
GESTDEM references

In accordance with the third paragraph of Article 2 of the Detailed rules
for the application of  Regulation (EC) No 1049/2001 [8]^^[3], the
deadline of 15 working days for handling your application will start
running when we receive the requested clarifications.

Thank you in advance for your understanding.

Yours sincerely,

Mariusz Daca, Ph.D.
Deputy Head of Unit
[9]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

 

____________________________________________________________________

1             Only in the request of 22 March 2022, registered under
GESTDEM reference 1721.

2             Official Journal L145, 31.05.2001, p.43. You can find a copy
of the Regulation at the following link:
[10]http://eur-lex.europa.eu/legal-content/E....

3          Official Journal L 345, 29.12.2001, p. 94.

────────────────────────

[11][1]      Only in the request of 22 March 2022, registered under
GESTDEM reference 1721.

[12][2]      Official Journal L145, 31.05.2001, p.43. You can find a copy
of the Regulation at the following link:
[13]http://eur-lex.europa.eu/legal-content/E....

[14][3]      Official Journal L 345, 29.12.2001, p. 94.

References

Visible links
1. file:///tmp/cid:filelist.xml@01D85AE2.CC203080
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. file:///tmp/foiextract20220428-4050985-624x9y#_ftn1
6. file:///tmp/foiextract20220428-4050985-624x9y#_ftn2
7. mailto:[email address]
8. file:///tmp/foiextract20220428-4050985-624x9y#_ftn3
10. http://eur-lex.europa.eu/legal-content/E...
11. file:///tmp/foiextract20220428-4050985-624x9y#_ftnref1
12. file:///tmp/foiextract20220428-4050985-624x9y#_ftnref2
13. http://eur-lex.europa.eu/legal-content/E...
14. file:///tmp/foiextract20220428-4050985-624x9y#_ftnref3

Dear SG ACCES DOCUMENTS,

I would like to clarify that I mean access to documents requests.

Yours sincerely,

Alexander Fanta

Sg-Acc-Doc@ec.europa.eu, Internal Market, Industry, Entrepreneurship and SMEs

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents under Regulation (EC) No
1049/2001 - GESTDEM 2022/1721 - 2nd holding letter - Ares(2022)3623862 
(Please use this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Fanta,

 

I refer to your email of 22 March 2022, registered on 24 March 2022, by
which you submit a request for access to documents in accordance with
Article 6 of Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents ("Regulation (EC) No
1049/2001"), registered under reference number above.

 

I also refer to our holding reply of 19 April 2022, by which the time
limit for replying to your initial application was extended by 15 working
days, pursuant to Article 8(2) of Regulation 1049/2001. This extended time
limit expires on 13 May 2022.

 

I regret to have to inform you that we are not able to respond within the
extended time-limit, as we have not yet finalised internal consultations.
I can assure you that we are doing our utmost to provide you with a final
reply as soon as possible.

 

I regret this additional delay and sincerely apologise for any
inconvenience this may cause.

 

Yours sincerely,

 

 

Mariusz Daca, Ph.D.
Deputy Head of Unit
[6]cid:image001.gif@01D8660B.A87DF4D0

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

 

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D86611.3C0FDF60
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

Dear Internal Market, Industry, Entrepreneurship and SMEs,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Memos, guidance and guidelines on record creation'. I am still waiting for my answer and hope you can deliver it as soon as possible.

A full history of my request and all correspondence is available on the Internet at this address: http://www.asktheeu.org/en/request/memos...

Yours faithfully,

Alexander Fanta

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

10 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]FW: Internal review of access to documents request - Memos, guidance
and guidelines on record creation - Ares(2022)6545402  (Please use this
link only if you are an Ares user – Svp, utilisez ce lien exclusivement si
vous êtes un(e) utilisateur d’Ares)

Dear Sir,

 

Thanks for your message. Your message was forwarded by Directorate General
GROW to the Secretariat General as your request for access to documents
was registered under reference number 2022/1721 and dealt with by the
Secretariat General.

 

You received the initial Commission answer on 03/06/2022 (attached again
to the present mail for your convenience with 7 out of 19 attachments -
the rest being sent under a separate emails).

 

Yours faithfully,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[email address]

 

 

 

 

 

 

show quoted sections

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

4 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]GESTDEM 2022/1721 - Elements of reply: annexes 8, 9, 10 -
Ares(2022)6545660  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Sir,

 

Please find in attachment annexes 8, 9 and 10 of the reply to your request
ref. No GESTDEM 2022/1721.

 

Kind regards,

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[email address]

 

 

 

 

 

 

show quoted sections

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

4 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

Dear Sir,

 

Please find in attachment annexes 12, 13 and 14 of the reply to your
request ref. No GESTDEM 2022/1721.

 

Kind regards,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[5][email address]

 

 

 

 

show quoted sections

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

3 Attachments

  • Attachment

    15 File and document management in the unit for secretaries Redacted.pdf

    6.7M Download View as HTML

  • Attachment

    16 The role of the Document Management Officer DMO of the Document Management Centre CAD and of DMO correspondents Redacted.pdf

    4.3M Download View as HTML

  • Attachment

    image001.gif

    3K Download

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

Dear Sir,

 

Please find in attachment annexes 15 and 16 of the reply to your request
ref. No GESTDEM 2022/1721.

 

Kind regards,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[email address]

 

 

 

 

show quoted sections

SG ACCES DOCUMENTS, Internal Market, Industry, Entrepreneurship and SMEs

3 Attachments

  • Attachment

    18 e Domec Les responsabilit s des chefs d unit et desk officers dans la gestion des dossiers Redacted.pdf

    5.3M Download View as HTML

  • Attachment

    17 The role of the DMO of the CAD and of the contact persons for DMOs Redacted.pdf

    4.5M Download View as HTML

  • Attachment

    image001.gif

    3K Download

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

Dear Sir,

 

Please find in attachment annexes 17 and 18 of the reply to your request
ref. No GESTDEM 2022/1721.

 

Kind regards,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[email address]

 

 

 

 

show quoted sections