Greetings,

under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Memos, guidance, guidelines, or training material (or any other document) for staff on record creation and/or record keeping. I am particularly interested in documents that refer to creation/keeping of text messages.

2. Memos, guidance, guidelines, or training material (or any other document) for staff on the processing of access to information requests.

Yours faithfully,

Alexander Fanta
netzpolitik.org
Schönhauser Allee 6-7
10119 Berlin
Germany

InfoDesk, European Investment Bank

Dear Mr. Fanta,

Thank you for your e-mail to the European Investment Bank (EIB), the
long-term financing institution of the European Union.

We hereby confirm receipt of your query of 25 April 2022, received via the
AsktheEU website, which is being handled in line with the provisions of
the EIB Group Transparency Policy. We will revert to you as soon as
possible.

Many thanks for your kind understanding.

Yours sincerely,
Infodesk Team
European Investment Bank
[EIB request email]
_____________________________________
For more details concerning EIB procedures for handling information
requests, please refer to the EIB Group "Transparency Policy":
([1]https://www.eib.org/en/publications/eib-...
). If you have any questions, do not hesitate to contact us.

From: Alexander FANTA [FOI #11101 email]
Sent: 25 April 2022, 16:09
Subject: access to documents request - Memos, guidance and guidelines on
record creation

Greetings,

under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:

1. Memos, guidance, guidelines, or training material (or any other
document) for staff on record creation and/or record keeping. I am
particularly interested in documents that refer to creation/keeping of
text messages.

2. Memos, guidance, guidelines, or training material (or any other
document) for staff on the processing of access to information requests.

Yours faithfully,

Alexander Fanta
netzpolitik.org
Schönhauser Allee 6-7
10119 Berlin

Germany

-------------------------------------------------------------------

This is a request for access to information under Article 15 of the TFEU
and, where applicable, Regulation 1049/2001 which has been sent via the
AsktheEU.org website.

Please kindly use this email address for all replies to this request:
[FOI #11101 email]

If [EIB request email] is the wrong address for information requests to European
Investment Bank, please tell the AsktheEU.org team on email
[email address]

This message and all replies from European Investment Bank will be
published on the AsktheEU.org website. For more information see our
dedicated page for EU public officials at
[2]https://www.asktheeu.org/en/help/officers

Please note that in some cases publication of requests and responses will
be delayed.

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References

Visible links
1. https://www.eib.org/en/publications/eib-...
2. https://www.asktheeu.org/en/help/officers

InfoDesk, European Investment Bank

Dear Mr. Fanta,

We refer to your message of 25 April 2022 addressed to the European Investment Bank (EIB) via the AsktheEU.org website, requesting access to documents containing information related to the creation and keeping of text messages and the processing of access to information requests. We also refer to our acknowledgement of receipt of the same day. Your request has been handled in accordance with the provisions of the EIB Group Transparency Policy (EIB-TP) [1], which applies to such requests addressed to the EIB.

We would first like to inform you that, as of today, the EIB does not have a specific policy regarding the creation or keeping of text messages. In general terms, for the purpose of EIB policies, documents are considered on the basis of their content irrespective of their medium (written on paper or stored in electronic form).

Access to information requests at the EIB are processed on the basis of the EIB Group Transparency Policy. This policy was recently revised following a public consultation, and is available on the EIB website: https://www.eib.org/en/publications/eib-.... Additional information on how the EIB makes information available to the public is available here: https://www.eib.org/en/about/partners/cs....

A dedicated team within the EIB General Secretariat, the EIB Civil Society Division ([email address]), usually handles the access to information requests addressed to the EIB by civil society and the general public, with the support of Transparency Focal Points from the EIB’s main Directorates and in coordination with the relevant services of the Bank. However, application for access can also be addressed to the EIB information desk ([email address]), or to any of the EIB postal addresses, including its External Offices.

The EIB Civil Society Division also provides advice and training to EIB staff, including to all newcomers joining the Bank as part of their induction programme, about transparency and disclosure issues, dialogue with stakeholders, and other related topics. Please note however that, while some of the training and awareness-raising material is published on the Bank’s website [2], most of this material is not standardised and is regularly updated and modified according to the presenters and their audiences.

More generally, the EIB also takes into account the European Ombudsman’s guide for the EU administration on policies and practices to give effect to the right of public access to documents: https://www.ombudsman.europa.eu/en/doc/c...

Notwithstanding the above, should you wish to discuss any particular aspect of the EIB-TP and how the EIB provides access to information, we invite you to contact directly the EIB Civil Society Division ([email address]).

We hope you find this information useful, and remain at your disposal should you need any further clarifications [3].

Yours sincerely,
EIB Infodesk Team
European Investment Bank
[EIB request email]

______________________________
[1] http://www.eib.org/infocentre/publicatio...
[2] See for example: https://www.eib.org/en/about/partners/cs..., or: https://www.eib.org/en/publications/guid...
[3] In line with Art. 5.31 EIB-TP, in case of a total or partial refusal following your initial application, you have the right to make a confirmatory application asking the Bank to reconsider its position, or lodge a complaint with the EIB Group Complaints Mechanism

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