Memos, guidance and guidelines on record creation

Mireia Crespo Castellano made this access to documents request to Joint Research Centre

The request was successful.

From: Mireia Crespo Castellano

Delivered

Dear Joint Research Centre,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Memos, guidance, guidelines, or training material (or any other document) for DG staff on record creation and/or record keeping . I am particularly interested in documents that refer to creation/keeping of:

• Agendas (diaries of public officials´ engagements), lists of meetings, minutes of meetings, lists of participants in meetings, and documents justifying decisions.

2. Memos, guidance, guidelines, or training material (or any other document) for DG staff on the processing of access to information requests.

Yours faithfully,
Mireia Crespo Castellano
Access Info Europe
Cava de San Miguel 8, 4C
28005
Madrid

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Joint Research Centre

Dear Mireia Crespo Castellano,

Thank you for your e-mail dated 02/09/2016. We hereby acknowledge receipt of your application for access to documents, which was registered on 05/09/2016 under reference number GestDem 2016/4949.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 26/09/2016. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note that this is a private website which has no link with any institution of the European Union. Therefore the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Yours faithfully,

JRC Access Documents

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Joint Research Centre

Dear Mireia Crespo Castellano,
Subject:        Your application for access to documents – Ref GestDem No
2016/4949
We refer to your e-mail dated 02/09/2016 in which you make a request for
access to documents, registered on 05/09/2016 under the above mentioned
reference number.
Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 26/09/2016.
An extended time limit is needed as your application the application
concerns documents held by different Services which must be consulted.
Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 17/10/2016.
We apologise for this delay and for any inconvenience this may cause.
Yours faithfully,
JRC Access Documents
 

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Joint Research Centre


Attachment Reply Gestdem 2016 4949 signed.pdf
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Attachment 01.10 principles access to docs.pdf
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Attachment 02.Access to docs guidelines 20130726 Redacted.pdf
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Attachment 03.access to documents en Redacted.pdf
1009K Download View as HTML

Attachment 04.EDOMEC CDF 30min v2 Redacted.pdf
389K Download View as HTML

Attachment 05.File Closure TIA training 1.1.pdf
1.4M Download View as HTML

Attachment 06.How to define the content of files Redacted.pdf
569K Download View as HTML

Attachment 07.jrc dm trainingplan Redacted.pdf
852K Download View as HTML

Attachment 08.JRC DRMP Governance Redacted.pdf
975K Download View as HTML

Attachment 09.JRC DRMP Communication Procedure Redacted.pdf
1.5M Download View as HTML

Attachment 10.jrc drmp policy Redacted.pdf
265K Download View as HTML

Attachment 11.modification of registered documents in ARES Redacted.pdf
442K Download View as HTML

Attachment 12.NomCom File Creation Request Redacted.pdf
566K Download View as HTML

Attachment 13.Rules for the Use of e Signatory in JRC Redacted.pdf
658K Download View as HTML

Attachment 14.Scientific Projects Filing Plan 2014 2020 v3 Redacted.pdf
532K Download View as HTML

Attachment 15.TRAINING Using ARES in JRC v9.2 FR EN Redacted.pdf
2.8M Download View as HTML

Attachment 16.ims procedure Redacted.pdf
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Dear Mireia Crespo Castellano,
 
Please find attached an advance copy of our reply, which has just been
sent to you by registered mail.
 
Yours faithfully,
 
JRC Access Documents
 
_____________________________________________
From: JRC ACCESS DOCUMENTS
Sent: Monday, September 26, 2016 4:08 PM
To: 'Mireia Crespo Castellano'
Cc: JRC ACCESS DOCUMENTS
Subject: RE: GestDem 2016/4949 RE: access to documents request - Memos,
guidance and guidelines on record creation
 
 
Dear Mireia Crespo Castellano,
Subject:        Your application for access to documents – Ref GestDem No
2016/4949
We refer to your e-mail dated 02/09/2016 in which you make a request for
access to documents, registered on 05/09/2016 under the above mentioned
reference number.
Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 26/09/2016.
An extended time limit is needed as your application the application
concerns documents held by different Services which must be consulted.
Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 17/10/2016.
We apologise for this delay and for any inconvenience this may cause.
Yours faithfully,
JRC Access Documents
 

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From: Mireia Crespo Castellano

Delivered

Dear Joint Research Centre,

Thank you very much for your answer.

Yours faithfully,

Mireia Crespo Castellano
Access Info Europe

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