Dear European Border and Coast Guard Agency,

On May 5th 2021, decision No R-ED-2021-67 established a transparency register for Frontex [1]. This decision defined the procedure for reporting a meeting or contact, including the Notification Form that needs to be filled in for each one of these events.

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

- copies of the Notification Form submitted by Frontex representatives, i.e. the Executive Director, his Deputies, as well as the Heads of Divisions, for the period from 2021-05-05 until today

It is understood that the Personal Data of the Third-Party Stakeholders will be redacted.

Yours faithfully,

Anas Ambri

[1]: https://frontex.europa.eu/accountability...

European Border and Coast Guard Agency

New information regarding your application is available under this link
[1]https://pad.frontex.europa.eu/PadCases/P...
Token: Y3NOXI05H4
Email: [FOI #11049 email]
Case Id: PAD-2022-00142

Please be informed that the link is valid until Friday, 21 June 2024

[2]Frontex
European Border and Coast Guard Agency
Plac Europejski 6, 00-844 Warsaw, Poland
Tel: +48 22 205 9500 · Fax: +48 22 205 9501
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex
, unless its contents clearly indicate otherwise. It is intended solely
for the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

References

Visible links
1. https://pad.frontex.europa.eu/PadCases/P...
3. http://frontex.europa.eu/

European Border and Coast Guard Agency

New information regarding your application is available under this link
[1]https://pad.frontex.europa.eu/PadCases/P...
Token: AWLW52NS6I
Email: [FOI #11049 email]
Case Id: PAD-2022-00142

Please be informed that the link is valid until Saturday, 29 June 2024

[2]Frontex
European Border and Coast Guard Agency
Plac Europejski 6, 00-844 Warsaw, Poland
Tel: +48 22 205 9500 · Fax: +48 22 205 9501
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex
, unless its contents clearly indicate otherwise. It is intended solely
for the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

References

Visible links
1. https://pad.frontex.europa.eu/PadCases/P...
3. http://frontex.europa.eu/

Dear Frontex Transparency Office,

Thank you for your reply. Unfortunately, I am finding your response to my application to be unsatisfactory. Therefore, I would like to file the following confirmatory application with regards to my access to documents request 'Notification forms for Transparency Register'. Please pass this on to the person who reviews confirmatory applications.

In your response, you state that Frontex does not hold the Notification forms submitted by its representatives, as defined by decision No R-ED-2021-67.

I would like to reiterate that, according to this decision (Article 4, points 2 and 3):

"2. The process of recording and registering of contacts and meetings is performed manually.
3. An event defined as meeting or contact shall be registered using the ‘Notification form’ as set out in
Annex to this Decision."
4. Within the time as set in Article 5, the notification form is to be forwarded to the Inspection and Control
office for registration and publication."

As of 2022-04-30, there are 8 distinct events or meetings on the Transparency Register [1], where Frontex representatives were present. As such, according to Frontex' own regulation, at least 8 different Notification Forms must have been filled manually and submitted to Inspection and Control office for events happening between 2021-05-05 and 2022-04-05.

I would therefore like you to release these Notification Forms, or any equivalent documents that have been used in similar fashion to comply with ED decision No R-ED-2021-67

I remain at your disposal for any questions related to my request.

A full history of my request and all correspondence is available on the Internet at this address: http://www.asktheeu.org/en/request/notif...

Yours faithfully,

Anas Ambri

[1]: https://frontex.europa.eu/accountability...

European Border and Coast Guard Agency

New information regarding your application is available under this link
[1]https://pad.frontex.europa.eu/PadCases/P...
Token: YJBLS36H2F
Email: [FOI #11049 email]
Case Id: PAD-2022-00161

Please be informed that the link is valid until Thursday, 11 July 2024

[2]Frontex
European Border and Coast Guard Agency
Plac Europejski 6, 00-844 Warsaw, Poland
Tel: +48 22 205 9500 · Fax: +48 22 205 9501
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex
, unless its contents clearly indicate otherwise. It is intended solely
for the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

References

Visible links
1. https://pad.frontex.europa.eu/PadCases/P...
3. http://frontex.europa.eu/

European Border and Coast Guard Agency

New information regarding your application is available under this link
[1]https://pad.frontex.europa.eu/PadCases/P...
Token: WCLV53Y5OG
Email: [FOI #11049 email]
Case Id: PAD-2022-00161

Please be informed that the link is valid until Thursday, 18 July 2024

[2]Frontex
European Border and Coast Guard Agency
Plac Europejski 6, 00-844 Warsaw, Poland
Tel: +48 22 205 9500 · Fax: +48 22 205 9501
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex
, unless its contents clearly indicate otherwise. It is intended solely
for the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

References

Visible links
1. https://pad.frontex.europa.eu/PadCases/P...
3. http://frontex.europa.eu/

European Border and Coast Guard Agency

New information regarding your application is available under this link
[1]https://pad.frontex.europa.eu/PadCases/P...
Token: Y18W6E52HZ
Email: [FOI #11049 email]
Case Id: PAD-2022-00161

Please be informed that the link is valid until Thursday, 08 August 2024

[2]Frontex
European Border and Coast Guard Agency
Plac Europejski 6, 00-844 Warsaw, Poland
Tel: +48 22 205 9500 · Fax: +48 22 205 9501
[3]www.frontex.europa.eu

DISCLAIMER: This e-mail message, including any attachments, cannot be
construed as automatically constituting any form of commitment by Frontex
, unless its contents clearly indicate otherwise. It is intended solely
for the use of the addressee(s). Any unauthorised disclosure, use or
dissemination, either in whole or in part, is prohibited. If you have
received this message in error, please notify the sender immediately via
e-mail and delete the e-mail from your system.

References

Visible links
1. https://pad.frontex.europa.eu/PadCases/P...
3. http://frontex.europa.eu/