PhotoDNA: DG Connect

Samuel Stolton made this access to documents request to Communications Networks, Content and Technology

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Dear Communications Networks, Content and Technology,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents that contains the following information:

- All documentation (including but not limited to: general communications of any nature, written material of any kind, email correspondences, attendance lists, agendas, background papers, briefing papers, transcriptions of meetings, any written material whatsoever) containing references to the 'PhotoDNA' software.

This request extends to any information that DG Connect holds in relation to any of the above points, including information that may have been deemed short-lived or unimportant.

Yours faithfully,

Samuel Stolton
EURACTIV Brussels
International Press Centre
Boulevard Charlemagne 1, 1041 Bruxelles

Sg-Acc-Doc@ec.europa.eu, Communications Networks, Content and Technology

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

ve_sg.accessdoc (SG), Communications Networks, Content and Technology

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2021)1127054 - RE: access to documents request - PhotoDNA: DG
Connect - Gestdem 2021/0606

Sent by ve_sg.accessdoc (SG) <[DG CONNECT request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG CONNECT request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

Thank you for your e-mail of 9 February 2021. We hereby acknowledge
receipt of your application for access to documents, which was registered
on 9 February 2021 under reference number GESTDEM 2021/0606.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

 

The time limit will expire on 2 March 2021. In case this time limit needs
to be extended, you will be informed in due course.

 

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.

Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.

For further information on your rights, please refer to the third party’s
privacy policy.

 

We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

 

For information on how we process your personal data visit our page
[6]Privacy statement – access to documents.

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM (GD)

 

[7]cid:image001.png@01D45409.F767C980

European Commission

Secretariat-General

SG C.1

[8][email address]

 

 

 

 

show quoted sections

ve_cnect.public_access_to_documents (CNECT), Communications Networks, Content and Technology

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2021)1412820 - Your application for access to documents RefGestDem
2021/0606

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Stolton,

 

We refer to your e-mail of 9 February 2021 wherein you make a request for
access to documents pursuant to Regulation (EC) No 1049/2001 of the
European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents
(‘Regulation 1049/2001’), registered on the same day under the
above-mentioned reference number.

 

Your application reads as follows:

 

‘’ Dear Communications Networks, Content and Technology,

 

Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents that contains the
following information:

 

- All documentation (including but not limited to: general communications
of any nature, written material of any kind, email correspondences,
attendance lists, agendas, background papers, briefing papers,
transcriptions of meetings, any written material whatsoever) containing
references to the 'PhotoDNA' software.

 

This request extends to any information that DG Connect holds in relation
to any of the above points, including information that may have been
deemed short-lived or unimportant.’’

 

Your application concerns a very large number of documents. At this stage,
according to our estimate approximately 170 documents would fall within
the scope of your request.

 

Due to the scope of your request, the work needed to deal with your
application would cover the following steps:

- Individual analysis of the documents and establishment of the final and
complete list of the documents falling under the scope of your request,

- Scanning of the documents which are not in pdf format, 

- Preliminary individual assessment of the content of the documents in
light of the exceptions contained in Article 4 of Regulation 1049/2001,

- For many of the documents, third party consultations under Article 4(4)
and/or 4(5) of Regulation 1049/2001, 

- Final assessment of the documents in light of the comments received,

- Redaction of those parts of the documents to which one or several
exceptions apply,

- Preparation and finalisation of the reply for the request,

- Preparation of the reply and the documents for dispatch.

 

It follows from the above that the work needed for the treatment of your
request cannot be expected to be completed within the normal time limit
set out in Article 7 of Regulation 1049/2001.

 

Article 6(3) of the Regulation 1049/2001 provides that, in the event of an
application relating to a very long or a very large number of documents,
the institution concerned may confer with the applicant informally with a
view to finding a fair solution. In accordance with the case law of the
Union Courts, the proposal for a fair solution aims to balance the
interest of the applicant against the workload resulting from the
processing of the application in order to safeguard the interests of good
administration (Judgments of 6 December 2001, Council v Hautala, Case C
353/99 P, EU:C:2001: 661, para. 30, and of 2 October 2014, Strack v
Commission, Case C 127/13 P, EU:C:2014:2250, para.27). Such solution can
only concern the content or the number of documents applied for, not the
deadline for replying (Judgment of the Court of Justice of 2 October 2014
in case C- 127/13, Guido Strack v Commission, paragraphs 26-28). This
means that the scope of the request must be reduced in a way that would
enable its treatment within the extended deadline of 15 + 15 working days.

 

Taking this into account and based on the above-mentioned provision, we
would kindly ask you to specify the objective of your request, your
specific interest in the requested documents and whether you could narrow
down the scope of your request, so as to reduce it to a more manageable
amount of documents.

 

In order to help you narrow down your wide scope request please note that
the following documents per requested category of documents have been
identified.

 

1. Studies and reports: approximately 5 documents

2. Briefings and background documents: approximately 24 documents

3. Back to office reports, minutes and agendas: approximately 16 documents

4. Emails and letters: approximately 113 documents

5. Notes: approximately 11 documents

6. Contribution of a stakeholder to a roadmap: 1 document

 

Taking into account the other ‘access to documents’ requests being handled
within DG CONNECT at the same time, the global workload of the concerned
staff during the same period, the human resources available and the need
to safeguard good administration, we consider that in the remaining
timeframe we would be able to deal with a maximum of  20 documents.

 

In order to enable us to respect the time limits of Regulation 1049/2001,
we would ask you for a swift response to our proposal for a fair solution.
Please respond within three working days, i.e. by 25 February 2021 eob, at
the latest.

 

Please send your response by email to the following address: 
[6][email address]

 

In the absence of a reply within three working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days counting from the
date of registration of your application.   

 

Thank you in advance for your cooperation. 

 

The DG CONNECT Access to Documents Team

 

[7]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D70948.22BAED10
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...
6. mailto:[email address]

ve_cnect.public_access_to_documents (CNECT), Communications Networks, Content and Technology

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2021)1577647 - Holding reply-Your application for access to
documents RefGestDem 2021/0606

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Stolton,

 

We refer to your e-mail of 9 February 2021 wherein you make a request for
access to documents, registered on the same day under the  above-mentioned
reference number.

 

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today.

 

An extended time limit is needed as your application concerns a large
number of documents held by different services which must be consulted.

 

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 23 March 2021.

 

We apologise for this delay and for any inconvenience this may cause.

 

Yours faithfully,

 

DG CONNECT Access to Documents Team 

 

[6]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D70F5A.EF22AF60
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

ve_cnect.public_access_to_documents (CNECT), Communications Networks, Content and Technology

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2021)2060099 - 2nd Holding reply - Your application for access to
documents RefGestDem 2021/0606

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Stolton,

 

We refer to your request for access to documents introduced via email on
9/2/2021 and registered on the same day under the above-mentioned
reference number. We also refer to our holding reply sent to you on 2
March 2021 (our reference Ares(2021)1577647).

 

Your application is currently being handled. However, we have not been in
a position to complete the handling of your application within the time
limit, which expires today.

 

Please be assured that the reply is about to come.

 

We apologise for this delay and for any inconvenience this may cause.

 

Yours faithfully,

 

DG CONNECT Access to Documents Team 

 

[6]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D7200D.35ABBC70
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

CNECT-PUBLIC-ACCESS-TO-DOCUMENTS@ec.europa.eu, Communications Networks, Content and Technology

2 Attachments

Advance copy by e-mail and registered mail with acknowledgement of receipt
 
Dear Mr. Stolton,
 
Please find attached document [1]Ares(2021)2075613 regarding "Your request
for access to documents - GestDem 2021/0606" sent by Mr Roberto Viola,
General Director of DG CONNECT on 24/03/2021.
 
 
Best regards,
 
European Commission
DG CONNECT — ACCESS TO DOCUMENTS
Avenue de Beaulieu, 25
B-1160 Brussels/Belgium
 
 
 
 
 
 
 
 

References

Visible links
1. https://webgate.ec.testa.eu/Ares/documen...