PhotoDNA: EDPS

The request was successful.

Dear European Data Protection Supervisor,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents that contains the following information:

- All documentation (including but not limited to: general communications of any nature, written material of any kind, email correspondences, attendance lists, agendas, background papers, briefing papers, transcriptions of meetings, any written material whatsoever) containing references to the 'PhotoDNA' software.

This request extends to any information that the EDPS holds in relation to any of the above points, including information that may have been deemed short-lived or unimportant.

Yours faithfully,

Samuel Stolton
EURACTIV Brussels
International Press Centre
Boulevard Charlemagne 1, 1041 Bruxelles

European Data Protection Supervisor

3 Attachments

 

Dear Mr Stolton,

 

We acknowledge receipt of your request, which was registered on
09.02.2021. In accordance with Article 7(1) of Regulation (EC) No
1049/2001 regarding public access to European Parliament, Council and
Commission documents, you will receive a reply within 15 working days (by
02.03.2021).

 

Your case has been registered with case number 2021-0156.

 

Please note that your personal data will only be processed for the
purposes of replying to your request and in accordance with the privacy
statement set out below. More information on how the EDPS process personal
information can be found on our website.

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. The European Data Protection Supervisor is not
accountable for any technical issues or problems linked to the use of this
system.

 

Yours sincerely,

 

Kind regards,

 

  EDPS Secretariat
[1]cid:image001.png@01D4D8CD.D37C9700
[2]| Tel. (+32) 228 31900  |
Fax +32(0)22831950  | >  
Email  [3][EDPS request email]
European Data Protection Supervisor
Postal address: Rue Wiertz 60,
B-1047 Brussels
Office address: Rue Montoyer 30,
B-1000 Brussels
[4]Twitter [5]@EU_EDPS  
[6]Website [7]www.edps.europa.eu
This email
(and any
attachment)
may contain
information
that is
internal or
confidential.
Unauthorised
access, use or
other
processing is
not permitted.
If you are not
the intended
recipient
please inform
the sender by
reply and then
delete all
copies. Emails
are not secure
as they can be
intercepted,
amended, and
infected with
viruses. The
EDPS therefore
cannot
guarantee the
security of
correspondence
by email.

 

According to Articles 15 and 16 of Regulation (EU) 2018/1725 (the
Regulation) on the protection of natural persons with regard to the
processing of personal data by the Union institutions, bodies, offices and
agencies and on the free movement of such data, we are processing your
personal data, where proportionate and necessary, for the purpose of
answering your request. The legal base for this processing operation is
Regulation (EC) 1049/2001 and Article 52(4) of the Regulation (EU)
2018/1725. Subject to applicable rules under EU legislation, the personal
data relating to you, as provided in your request as well as personal data
that might be collected while processing your request, are used solely for
the purpose of replying to your request. EDPS staff members dealing with
the request will have access to the case file containing your personal
data on a need-to-know basis. All access to case files is logged.  Your
personal data are not disclosed outside the EDPS. Your personal data will
be stored electronically for a maximum of ten years after the closure of
the case, or as long as the EDPS is under a legal obligation to do so. You
have the right to access your personal data held by the EDPS and to
relevant information concerning how we use it. You have the right to
rectify your personal data. Under certain conditions, you have the right
to ask that we delete your personal data or restrict its use. We will
consider your request, take a decision and communicate it to you. For more
information, please see Articles 14 to 21, 23 and 24 of the Regulation.
Please note that in some cases restrictions under Article 25 of the
Regulation may apply. Any request to exercise your rights should be
addressed to the EDPS at [EDPS request email]. You may contact the data
protection officer of the EDPS ([email address]), if you have any
remarks or complaints regarding the way we process your personal data. You
have the right to lodge a complaint with the EDPS, as supervisory
authority. Any such request should be addressed to the EDPS at
[EDPS request email]. You can reach the EDPS in the following ways: E-mail:
[EDPS request email]; EDPS postal address: European Data Protection
Supervisor, Rue Wiertz 60, B-1047 Brussels, Belgium. For more information,
please refer to the extended version of the data protection notice
available on the EDPS website:
https://edps.europa.eu/data-protection/o....

 

 

show quoted sections

European Data Protection Supervisor

9 Attachments

 

Dear Sir,

 

Please find attached a letter (+ Annexes) signed electronically by Mr
Leonardo Cervera for the above mentioned subject.

 

Kind regards,

 

 

 [1]cid:image001.png@01D4D8CD.D37C9700 EDPS Secretariat

[2]| Tel. (+32) 228 31900  |
Fax +32(0)22831950  | >  
Email  [3][EDPS request email]
European Data Protection Supervisor
Postal address: Rue Wiertz 60,
B-1047 Brussels
Office address: Rue Montoyer 30,
B-1000 Brussels
[4]Twitter [5]@EU_EDPS  
[6]Website [7]www.edps.europa.eu
This email
(and any
attachment)
may contain
information
that is
internal or
confidential.
Unauthorised
access, use or
other
processing is
not permitted.
If you are not
the intended
recipient
please inform
the sender by
reply and then
delete all
copies. Emails
are not secure
as they can be
intercepted,
amended, and
infected with
viruses. The
EDPS therefore
cannot
guarantee the
security of
correspondence
by email.

 

Data Protection Notice

According to Articles 15 and 16 of Regulation (EU) 2018/1725 (the
Regulation), we are processing your personal data in order to reply to
your request. The controller is the European Data Protection Supervisor
(EDPS). The legal basis for this processing operation is Article 5(1)(b)
of the Regulation, since processing is necessary for compliance with a
legal obligation to which the EDPS is subject. The data processed include
your contact details, your request, as well as personal data that might be
collected during the investigation of your request. For the EDPS, case
handlers, administrative staff and hierarchy involved in the request
handling will have access to the case file containing your personal data
on a need-to-know basis. All access to case files is logged. Your data
will only be transferred to other EU institutions and bodies or to third
parties when it is necessary to ensure the appropriate investigation or
follow up of your request. Your data will be stored by the EDPS in
electronic and, where applicable, paper files until the end of the
reporting period of the current year (as a rule, until mid-2022), unless
legal proceedings require us to keep them for a longer period. Afterwards,
only a brief anonymous note will be included in a file in order to keep
record of the request.

 

You have the right of access to your personal data and to relevant
information concerning how we use it. You have the right to rectify your
personal data. Under certain conditions, you have the right to ask that we
delete your personal data or restrict its use. We will consider your
request, take a decision and communicate it to you. For more information,
please see Articles 14 to 21, 23 and 24 of the Regulation. Please note
that in some cases restrictions under Article 25 of the Regulation may
apply. Any request to exercise your rights should be addressed to the EDPS
at [8][EDPS request email]. You may also contact the data protection
officer of the EDPS ([9][email address]), if you have any remarks
or complaints regarding the way we process your personal data. You have
the right to lodge a complaint with the EDPS, as supervisory authority.
Any such request should be addressed to the EDPS at
[10][EDPS request email]. You can reach the EDPS in the following ways:
E-mail: [11][EDPS request email]; EDPS postal address: European Data
Protection Supervisor, Rue Wiertz 60, B-1047 Brussels, Belgium.

 

 

References

Visible links
2. file:///tmp/tel:+3222831900
3. mailto:[EDPS request email]
5. http://twitter.com/EU_EDPS
http://twitter.com/EU_EDPS
7. http://www.edps.europa.eu/
http://www.edps.europa.eu/
8. mailto:[EDPS request email]
9. mailto:[email address]
10. mailto:[EDPS request email]
11. mailto:[EDPS request email]