Protection of Individual Personal Data in the course of the justification of costs of project fundded by the Erasmus+programme

The request was partially successful.

In the course of the cost justification of Erasmus+ project, personal data of the employees working in behalf of an organisation is requested. It this fulfilling the norms of the European legislation of data protection?
Have the employee the right to deny their personal data (labour contract, income information etc))?
In the affirmative case, how the EACEA is handling the situation?

Yours faithfully,

Karsten Krüger


Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Ares(2018)6598439 - Protection of Individual Personal Data in the
course of the justification of costs of project fundded by the

Sent by KUCHARCZYK Inga (EACEA) <[email address]>. All
responses have to be sent to this email address.
Envoyé par KUCHARCZYK Inga (EACEA) <[email address]>. Toutes
les réponses doivent être effectuées à cette adresse électronique.

Dear Mr Krüger,


Thank you for your email.


Any personal data is processed by the Agency pursuant to Regulation
2018/1725 (previously Regulation 45/2001) solely for the purposes of the
implementation, management and monitoring of the Grant Agreement. Such
processing activities are documented in our privacy statement which is
available on our website


When processing personal data the Agency abides by the principle of data
minimisation and thus does not require and treat personal data which are
not necessary for the verification of the costs of the grant.


Please note that at the same time, our grant agreement provides that the
beneficiary must process personal data under the Agreement in compliance
with applicable EU and national law on data protection. Therefore upon
providing the Agency with the relevant costs justifications, the
beneficiaries must apply the provisions of the GDPR in their relations
with their employees.


For this reason, when they send costs justifications to the Agency,
beneficiaries should blacken any personal data which are irrelevant to
this purpose and if their transmission is not compliant with the GDPR.


If you have any further question, do not hesitate to come back to us by
email to the following address [6][email address].


Kind regards






Visible links
1. file:///tmp/cid:filelist.xml@01D49881.607E9AA0
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
6. mailto:[email address]

Dear Education, Audiovisual and Culture Executive Agency,
I have sent you some days ago a request about protection of personal data within the cost justification of EU-projects.
The no-response to the question, could be intepreted that the Agency is violating the directrice of personal data protection of the UE?

Yours faithfully,

Karsten Krüger

Thank you for the response and please, delete the previous e-mail, which was sent before reading this e-mail.

Yours sincerely,

Karsten Krüger

Mail Delivery System,

2 Attachments

  • Attachment status

    0K Download

  • Attachment

    Re Ares 2018 6598439 Protection of Individual Personal Data in the course of the justification of costs of project fundded by the Erasmus programme.txt

    3K Download View as HTML

This message was created automatically by mail delivery software.

A message that you sent could not be delivered to one or more of its
recipients. This is a permanent error. The following address(es) failed:

[email address]
host []
SMTP error from remote mail server after RCPT TO:<[email address]>:
550 5.1.1 User Unknown

Dear Education, Audiovisual and Culture Executive Agency,
Again thank yo for your answer, but taking this answer as reference, the question is how the request of part of the EACEA in the cost justification of staff labour contracts, justification of salary payments of individial staff etc. fits in with this guideline to protect the individual data. This is, form my personal point of view, a contradiction.

Yours faithfully,

Karsten Krüger

Education, Audiovisual and Culture Executive Agency


Thank you for your message.

The EACEA Agency is closed between 24^th December 2018 and 2^nd January
2019 inclusive. We will respond to all requests as soon as possible.
However, please note that due to the number of requests received, there
will likely be some delays

We wish you a great holiday and good start to the year.



Nous vous remercions de votre email.

Veuillez noter que l'Agence EACEA sera fermée du 24 décembre 2018 au 2
janvier 2019 inclus. Vu le nombre important de demandes, nous répondrons à
toutes vos questions dans les meilleurs délais.  Nous vous souhaitons de
bonnes fêtes et un bon début d'année 2019.



Vielen Dank für Ihre Email.

Die Exekutivagentur EACEA ist vom 24. Dezember bis einschließlich 2.
Januar 2019 geschlossen. Wir werden alle Anfragen schnellstmöglich
beantworten. Bitte entschuldigen Sie eventuelle Verzögerungen bei der
Beantwortung der Emails, die aufgrund der hohen Anzahl von Nachrichten
entstehen könnten. Wir wünschen Ihnen ein frohes Weihnachtsfest und einen
guten Start in 2019.