Request regarding cleaning services at the EU Parliament building in Espace Léopold, Brussels.

The request was partially successful.

Dear European Parliament,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents containing specific information related to the cleaning services at the EU Parliament building located in Espace Léopold, Brussels, for the past ten years.

My request includes the following details:
1. Provision of copies of the cleaning contracts for the EU Parliament building situated in Espace Léopold, Brussels, spanning the last ten years.
2. In instances where the cleaning contracts lack pertinent information regarding square meters, I kindly request a distinct document delineating the square meter details for each contract.
3. The total amount of workers employed for the provision of cleaning services at the EU Parliament building in Brussels throughout the preceding 10 years.
4. Detailed information encompassing any tenders conducted for cleaning services at EU Parliament buildings in Brussels within the last ten years, including relevant dates, participating companies, and outcomes.
5. A comprehensive elucidation of the cleaning services executed at the EU Parliament building in Brussels under the aforementioned contracts, covering the entirety of the past 10 years.

Pre-existing public information:
If the information I am requesting is already publicly available in a readily accessible form, I kindly request that you direct me to its location.

Summaries of documents:
In the event that you are unable to disclose certain documents, I request, as an alternative, a concise representation of the content or a summary.

Reasons for refusal:
In the event of a partial or complete refusal of a document, I kindly request that you provide a detailed explanation for each document or paragraph, substantiating not only with reference to the relevant article but also by explaining why the grounds for refusal outweigh the general public interest in disclosure.

Legal basis for request:
The Treaty on the Functioning of the European Union, Article 15, stipulates that the EU institutions are obliged to act publicly and to ensure that individuals and any natural or legal person residing or having a registered office in an EU country can access documents.
In accordance with EU principles and laws, EU institutions are required to furnish the requested information within 15 days. Should you have any inquiries or require further clarification, please feel free to contact me using the provided contact information.

Kind regards,

Esmee

European Parliament

Our reference: 2024-0228

Dear Mr Esmee,

The European Parliament hereby acknowledges receipt of your message, which
was registered on March 6, 2024.

All applications for public access to documents are treated in compliance
with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access
to European Parliament, Council and Commission documents.

In accordance with the above-mentioned Regulation, your application will
be handled within 15 working days upon registration of your request.

Your personal data will be processed in accordance with Regulation (EU)
2018/1725 of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions,
bodies, offices and agencies and on the free movement of such data. A
detailed privacy statement is available [1]here.

The European Parliament reserves the right to ask for additional
information regarding your identity in order to verify compliance with
Regulation (EC) No 1049/2001 and the European Parliament’s implementing
measures.

Your attention is drawn to the fact that you have lodged your application
via the AsktheEU.org website, which is a private website not officially
related to the European Parliament. Therefore, the European Parliament
cannot be held accountable for any technical issues or problems linked to
the use of this system.

In addition, please note that any personal data that you provide by using
AsktheEU.org website may be disclosed to the general public and visible on
this private website. The European Parliament cannot be held responsible
for such disclosure. Should you need to communicate directly to Parliament
any personal data and would like to avoid public disclosure, you may do so
from your private email address by using the following functional mailbox
address: AccesDocs(at)europarl.europa.eu

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[2][European Parliament request email]
[3]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://www.europarl.europa.eu/RegistreW...
2. mailto:[European Parliament request email]
3. http://www.europarl.europa.eu/RegistreWeb

European Parliament

Our reference: 2024-0228

Dear Ms Lam,

Thank you for contacting the Transparency Unit of the European Parliament.

Further to your application under [1]Regulation (EC) No 1049/2001, we
identified a number of documents pertaining to two distinct public
procurement procedures for cleaning services, which have been organised by
Parliament in the past 10 years and concerning its buildings in Brussels,
as detailed below.

The links to the award notices published in 2019 and 2022, indicating the
contracted companies for cleaning services within the European
Parliament's premises in Brussels are as follows:

-         Procedure 06A050/2018/M024:
[2]https://ted.europa.eu/en/notice/-/detail...

-         Procedure 06A50/2021/M067:
[3]https://ted.europa.eu/en/notice/-/detail...

For the latter procedure, under which the current contractors are
employed, please find below the links for the technical specifications.
Therein you can find an indication of the minimum number of cleaners which
the contracted companies should make available in Parliament's buildings,
a description of the buildings concerned and a detailed description of the
services requested:

-         06A50/2021/M067 technical specifications lot 1 and 2:
[4]https://etendering.ted.europa.eu/documen...

-         06A50/2021/M067 technical specifications lot 3:
[5]https://etendering.ted.europa.eu/documen...

We would finally like to emphasise that as Transparency Unit we are
responsible for handling access to documents requests under Regulation
(EC) No 1049/2001 and are not competent to answer requests for
information.

On this basis, Parliament considers your request handled and the procedure
closed. Should you wish to submit any new requests for specific Parliament
documents, [6]please do not hesitate to come back to us.

Kind regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[7][European Parliament request email]
[8]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://ted.europa.eu/en/notice/-/detail...
3. https://ted.europa.eu/en/notice/-/detail...
4. https://etendering.ted.europa.eu/documen...
5. https://etendering.ted.europa.eu/documen...
6. https://www.europarl.europa.eu/RegistreW...
7. mailto:[European Parliament request email]
8. http://www.europarl.europa.eu/RegistreWeb