Stakeholder contacts EU-Japan Free Trade Agreement (JEFTA) 2012-2014

Max Bank made this access to documents request to Trade

The request was partially successful.

From: Max Bank

Delivered

Dear Madams & Sirs,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1) a list of meetings of DG Trade officials and/or representatives (including the Commissioner and the Cabinet) and stakeholders, including trade unions, civil society groups, as well as representatives of individual companies, industry associations, law firms, public consultancies and think tanks in which the Japan-EU Free Trade Agreement (JEFTA) was discussed (between January 2012 and December 2013);

2) minutes and other reports of these meetings;

3) all correspondence (including emails) between DG Trade officials and/or representatives (including the Commissioner and the Cabinet) and stakeholders, including trade unions, civil society groups, as well as representatives of individual companies, industry associations, law firms, public consultancies as well as think tanks regarding the Japan-EU Free Trade Agreement (JEFTA) (between January 2012 and December 2013).

I would appreciate if you could take the Code of Good Administrational Behaviour into account when considering section 1 of this request.

Yours faithfully,

Max Bank
on behalf of LobbyControl
LobbyControl
Am Justizzentrum 7
50939 Cologne
Germany

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Dear Mr Max,

 

Thank you for your e-mail.  We hereby acknowledge receipt of your
application for access to documents, which was registered on 27/04/2017
under reference number GestDem 2017/2503.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
22/05/2017. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Yours faithfully,

 

 

Access to Documents Team

 

[1]60^th anniversary of the Treaties of Rome

European Commission

Directorate-General for Trade

[2][DG TRADE request email] 

 

 

 

 

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From: Max Bank

Delivered

Dear DG Trade Access to Document Team,

thank you very much indeed for registering my application for access to documents under reference number GestDem 2017/2503 on the 27/042017.

I am looking forward to hearing from you within the next 15 working days.

Yours faithfully,

Max Bank

Max Bank
on behalf of LobbyControl
LobbyControl
Am Justizzentrum 7
50939 Cologne
Germany

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Dear Mr Bank,

 

               

We refer to your request for access to documents, registered on 27/04/2017
under the above mentioned reference number.

Your application is currently being handled. However, due to the heavy
workload on a large number of requests, we will not be in a position to
complete the handling of your application within the time limit of 15
working days, which expires tomorrow.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 15/06/2017.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

 

Access to Documents Team

 

[1]cid:image001.png@01D2A952.C69128A0

[2]60^th anniversary of the Treaties of Rome

European Commission

Directorate-General for Trade

[3][DG TRADE request email]

 

 

 

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From: Max Bank

Delivered

Dear DG Trade Access to Document Team,

thank you for coming back to me on my access to documents request under reference number GestDem 2017/2503 on the 27/042017.

I am looking forward to hearing from you within the next 15 working days and hope that you will be able to handle my application until the 15/06/2017.

Yours faithfully,

Max Bank

Max Bank
on behalf of LobbyControl
LobbyControl
Am Justizzentrum 7
50939 Cologne
Germany

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Attachment Access to Documents 20172503 EU Japan FTA contacts with stakeholders 2012 2013 list.pdf
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Dear Mr Bank,

 

We refer to your request for access to documents, registered on 27/04/2017
under the above mentioned reference number.

 

The initial examination of your request leads to the conclusion that your
request concerns a large number of documents which is also why it took us
until today to get back to you. We apologise for having taken longer than
expected and hope for your understanding.

 

We would like to inform you that so far we have identified 132 documents
that would fall under the scope of your request. Please find attached a
list of these documents; for each of them the list provides the type of
document, the date and a description. This list may be amended in the
event that we find additional documents relevant to your request.

 

Regulation 1049/2001 provides for a possibility to confer with applicants
in order to find a fair solution when an application relates to a very
long document or concerns a very large number of documents. Article 6(3)
provides that in the event of an application relating to a very long
document or to a very large number of documents, the institution concerned
may confer with the applicant informally, with a view to finding a fair
solution.

 

Based on the above-mentioned provision, we would kindly ask you to specify
the objective of your request and your specific interest in the documents
requested and whether you could narrow down the scope of your request
(i.e. the subject matter(s) and/or timeframe covered), so as to reduce it
to a more manageable amount of documents.

 

To give you an idea of the overall timeline, we would expect to be able to
process a batch of up to 30 documents within 30 working days. This
includes:

-              assessment of the content of the documents in light of the
exceptions of Article 4 of Regulation 1049/2001;

-              third-party consultations under Article 4(4) of Regulation
1049/2001;

-              final assessment of the documents in light of the comments
received;

-              drafting of the reply;

-              redaction of those parts of the documents to which one or
several exceptions apply(ies);

-              internal approval of the draft decision on your request;

-              preparation of the reply and the documents for dispatch.

 

It follows that, according to our first estimates, a maximum of 30
documents could possibly be dealt with within 30 working days.

 

We would kindly ask you for a swift reply to our invitation to propose a
fair solution. In the absence of a reply within five working days, we will
unilaterally restrict the scope of your application to those parts that
can be dealt with within the extended deadline of 30 working days.

 

Thank you in advance for your understanding.

 

Yours sincerely,

 

 

Access to Documents Team

[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE

 

 

 

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From: Max Bank

Delivered

Dear DG Trade Access to Document Team,

thank you for coming back to me on my access to documents request under reference number GestDem 2017/2503 on the 27/042017.

On your request to specify the objective of my request, I have got the following proposal. On the basis of the list you provided, I would suggest the following compromise and ask you to provide the following 32 documents within 30 working days:

2. Meeting report, 29/02/2012, EU-Japan Business Round table
4. Correspondence, 01/06/2012, Letter from Cefic European Chemical Industry Council
9. Correspondence, 03/07/2012, Letter to BusinessEurope
10. Correspondence, 11/07/2012, Letter from ESF European Services Forum
13. Meeting report, 13/07/2012, Industry and law firms
20. Correspondence, 12/11/2012, Letter from BusinessEurope
23. Correspondence, 13/11/2012, Letter from DIGITALEUROPE
30. Correspondence, 17/12/2012, Letter to DIGITALEUROPE
32. Correspondence, 21/12/2012, Letter to BusinessEurope
39. Meeting report, 23/01/2013, Digital Europe
41. Meeting report, 07/02/2013, BusinessEurope
45. Meeting report, 20/02/2013, ACEA European Automobile Manufacturers Association
46. Meeting report, 21/02/2013, ACEA European Automobile Manufacturers Association
48. Correspondence, 12/03/2013, Letter from ACEA European Automobile Manufacturers Associaation
50. Correspondence, 13/03/2013, Letter from ACEA European Automobile Manufacturers Associaation
55. Correspondence, 21/03/2013, Letter from BusinessEurope
66. Meeting report, 26/04/2013, BusinessEurope
70. Correspondence, 30/04/2013, Letter to BusinessEurope
74. Meeting report, 07/05/2013, Black Rock
76. Meeting report, 17/05/2013, Foreign Trade Association and Metro
77. Meeting report, 29/05/2013, CCBE Council of Bars and Law Societies of Europe
84. Meeting report, 12/07/2013, BAT British American Tobacco
85. Correspondence, 19/07/2013, Letter BAT British American Tobacco
89. Correspondence, 19/07/2013, Letter BAT British American Tobacco
103. Correspondence, 16/10/2013, Letter from BAT British American Tobacco
110. Correspondence, 08/11/2013, Letter from EBC European Business Council Japan
116. Correspondence, 12/11/2013, Joint statement by European business organizations
121. Meeting report, 13/11/2013, Siemens
124. Correspondence, 18/11/2013, Letter from BAT British American Tobacco
127. Meeting report, 22/11/2013, ESF European Services Forum
128. Correspondence, 02/12/2013, Letter to IFPI international recorded music industry
130. Correspondence, 09/12/2013, Letter to EBC European Business Council Japan

Please let me know as quick as possible if you will be able to handle the request with the new scope on 32 documents within 30 working days.

Thank you very much in advance.

Yours sincerely,
Max Bank

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Dear Mr Bank,
 
Thank you very much for your reply on 19/06/17 and for reducing the scope
of your request to the 32 identified documents.
 
You will receive our reply in 30 working days counting from the day of
your reply, by 01/08/17.
 
Yours faithfully,
 
Access to Documents Team
European Commission
DG TRADE
 

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From: Max Bank

Delivered

Dear DG Trade Access to Document Team,

thank you very much for your reply on 26/06/2017 and for accepting my proposal to provide the 32 documents mentioned in my reply on the 19/06/2017. I am looking forward to receiving the respective documents by the 01/08/2017.

Yours faithfully,

Max Bank

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Dear Mr Bank,

 

We refer to your request for access to documents, registered with
reference number GestDem 2017/2503.

 

We would like to inform you that we will not be in a position to complete
the handling of your application within the time limit, which expires
today.

 

We are doing our best to speed up the process of validation and signature
of your reply and we hope to be able to send it to you as soon as
possible.

 

We apologise for this delay and for any inconvenience this may cause.

 

Thank you in advance for your patience.

 

Yours faithfully,

 

Access to Documents Team

[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE

 

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From: Max Bank

Delivered

Dear DG Trade Access to Document Team,

it is very unfortunate to hear that you won't be in a position to complete the handling of my application within the time limit, which expires today, 1st August 2017.

I have been waiting for the handling of my application registered with reference number GestDem 2017/2503 for more than three months by now and also reduced the scope of my request to 32 instead of 132 documents.

I would ask you to send me the requested documents in a row from now on within the next 5 working days until the 8th August. In case you will not complete the handling of my application within this time limit (until the 8th August), I reserve the right to got the Ombudsman on this request.

Yours faithfully,

Max Bank
on behalf of LobbyControl
LobbyControl
Am Justizzentrum 7
50939 Cologne
Germany

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Dear Mr Bank,

 

We apologize again for the delay in replying to your request. The total
number of documents identified under your request is 52, as some of the 32
identified documents included annexes, that need to be individually
assessed and treated. This is why it is taking longer than expected to
finalise and sign the reply to your request.

 

We are aiming at sending you the reply and the documents by the end of
this week.

 

Your sincerely,

 

 

Access to Documents Team

[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE

 

 

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From: Max Bank

Delivered

Dear DG Trade Access to Document Team,

thanks for letting me know that the handling of my request registered with reference number GestDem 2017/2503 is even further delayed than expected. This is very unfortunate. It is also unfortunate that you have not been sending the requested documents in a row since August 1st 2017.

I hope very much that the handling of my application will be completed by the end of the week, i.e. by Friday 11th August.

As already stated in my message to you on August 1st 2017 ("In case you will not complete the handling of my application within this time limit - until the 8th August"), I reserve the right to go to the Ombudsman on this request.

Yours faithfully,

Max Bank
on behalf of LobbyControl
LobbyControl
Am Justizzentrum 7
50939 Cologne
Germany

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From: EC ARES NOREPLY
Trade


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Dear Mr Bank,

Please find attached document Ares(2017)4031279 regarding "Access to documents request - EU-Japan FTA contacts with stakeholder 2012-2013 - GestDem 2017/2503".

Yours faithfully,

Access to Documents Team
DG TRADE
[DG TRADE request email]

-------------------------------------------------------------------------------------------------------------
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender DEMARTY Jean-Luc (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir DEMARTY Jean-Luc (mailto:[email address]).

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