Dear Madams & Sirs,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting a list of meetings of DG Trade officials and/or representatives (including the Commissioner and the Cabinet) and stakeholders, including trade unions, civil society groups, as well as representatives of individual companies, industry associations, law firms, public consultancies and think tanks in which the Japan-EU Free Trade Agreement (JEFTA) was discussed (between January 2017 and today).
on behalf of Corporate Europe Observatory (CEO)
Corporate Europe Observatory
26 rue d'Edimbourg
Dear Ms Verheecke,
Thank you for your email. We hereby acknowledge receipt of your
application for access to documents, which was registered today 08/12/2017
under reference number GestDem 2017/7337.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
09/01/2018. In case this time limit needs to be extended, you will be
informed in due course.
You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
Access to Documents Team
60^th anniversary of the Treaties of Rome
Directorate-General for Trade
[DG TRADE request email]
Dear Ms Verheecke,
We refer to your request for access to documents, registered on 08/12/2017
under the reference number GestDem 2017/7337.
Your application is currently being handled. However, due to the heavy
workload on a large number of requests, we will not be in a position to
complete the handling of your application within the time limit of 15
working days, which expires on 09/01/2018.
Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 30/01/2018.
We apologise for this delay and for any inconvenience this may cause.
Access to Documents Team
Could you please tell me when I can expect an answer from you on this request?
Dear Ms Verheecke,
Thank you very much for your email.
A draft reply to your request has currently been prepared. We are now in the process of launching the approval process, which may take a few days before the reply is signed.
We apologise for the delay and we thank you very much for your patience.
DG TRADE ATD team
Thank you very much for your reply.
Veuillez trouver ci-joint le document Ares(2018)1104311 concernant "application for access to documents – Ref. GestDem No 2017/7337" envoyé par M/Mme DEMARTY Jean-Luc le 27/02/2018.
Please find attached document Ares(2018)1104311 regarding "application for access to documents – Ref. GestDem No 2017/7337" sent by Mr/Ms DEMARTY Jean-Luc on 27/02/2018.
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender DEMARTY Jean-Luc (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir DEMARTY Jean-Luc (mailto:[email address]).
Please pass this on to the person who reviews confirmatory applications.
I am filing the following confirmatory application with regards to my access to documents request 'Stakeholder contacts on Japan-EU Free Trade Agreement (JEFTA)'.
DG Trade has informed me that it does not hold a list of the type of meetings that I asked for but from the Practical Guide to staff ethics and conduct, I read that "Where meetings with interest group representatives are considered appropriate, these should be held in a professionally correct manner, if possible on Commission premises, in the presence of another colleague, i.e. in a way which cannot give rise to any reputational issues. Staff should inform their hierarchy in advance and also afterwards about the outcome. A written record of such meetings should be ensured where these contain important information or may involve action by the Commission. Such reports should be registered and filed."
Could you please explain why a register of the meetings reports is not available? Such register would provide me with the list of meetings which I requested.
Furthermore, with regards to the argument regarding a disproportionate administrative burden for the
Commission, I would like to remind you that I have been provided with a similar list of meetings for the period between January 2014 and January 2017:
As my request is now only for the year 2017, I do not understand why this request entails a disproportionate burden, whereas my past request was successful.
A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/stak...
Thank you for your email dated 27/02/2018, by which you request, pursuant to Regulation No 1049/2001 regarding public access to European Parliament, Council and Commission documents, a review of the position taken by DG TRADE in reply to your initial application GESTDEM 2017/7337.
We hereby acknowledge receipt of your confirmatory application for access to documents which was registered on 28/02/2018 (Ares(2018)1118861).
Your application will be handled within 15 working days (21/03/2018). In case this time limit needs to be extended, you will be informed in due course.
Please be informed that the answer to your confirmatory application is a formal Commission decision that will be notified to you by express delivery.
We kindly offer you the possibility to provide us a contact phone number (by email to [email address]), so that the external delivery service can contact you in case of absence.
Please note that the Commission will not use your phone number for any other purpose than for informing the delivery service, and that it will delete it immediately thereafter.
Ares(2018)1492079 - 1st Holding reply - Verheecke - Gestdem 2017/7337
Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.
Dear Ms Verheecke,
I refer to your email of 27 February 2018, registered on 28 February 2018,
through which you submit a confirmatory application in accordance with
Article 7(2) of Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents ('Regulation
We have finalised the assessment of your application. Unfortunately, the
formal decision containing the reply thereto, still requires the approval
of our hierarchy and, therefore, we are not in a position to reply to your
confirmatory request within the prescribed time limit expiring 21 March
Consequently, we have to extend the deadline for handling it by another 15
working days in accordance with Article 8(2) of Regulation 1049/2001. The
new deadline expires on 16 April 2018.
We apologise for any inconvenience this may cause.
Deputy Head of Unit
Unit B4 (Transparency)
Please find attached an advance information copy of the confirmatory
decision taken on your request for access to documents registered under
Gestdem number 2017/7337, adopted on 26/03/2018 in the above-mentioned
Please note that the Secretariat General of the European Commission will
proceed with the formal notification of the decision in the coming days.
This advance copy is solely sent for your information and is not the
formal notification of the confirmatory decision.