Document Management Policy
2020
Version: 4.0
Kongens Nytorv 6
1050 Copenhagen K
Denmark
Tel.: +45 3336 7100
Fax: +45 3336 7199
eea.europa.eu
Document History
Version
Date
Author(s)
Remarks
4.0
23 Nov Philipp Wilhelm
Update in line with the Commission Decision on
2020
records management C(2020)4482, introduction
of electronic signature, data protection rules for
historical archives.
Approved by Senior Management Team on 23
November 2020
3.1
July
Philipp Wilhelm
Updating the information on data protection in
2019
line with Regulation (EU) 2018/1725
3.0
2018
Philipp Wilhelm
Complete revision, reflecting the implementation
of the European Commission’s HAN (Hermes,
Ares, NomCom) document management system
2.0
2009
Philipp Wilhelm
Revision with an introduction to the new EDRMS
Open Text eDocs Hummingbird
1.0
2005
Philipp Wilhelm
First version, establishing document management
at EEA with Adonis as EDRMS
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Table of Contents
Table of Contents ............................................................................................................................................................. 3
1 Introduction ............................................................................................................................................................... 4
2 Scope............................................................................................................................................................................ 4
3 Definitions .................................................................................................................................................................. 4
4 Regulatory Framework .......................................................................................................................................... 5
4.1
Legal framework ........................................................................................................................................... 5
4.2
Standards for records management ..................................................................................................... 7
5 Roles and Responsibilities ................................................................................................................................... 8
5.1
Document Management Officer ............................................................................................................ 8
5.2
Management .................................................................................................................................................. 8
5.3
Staff.................................................................................................................................................................... 8
6 Records management processes ...................................................................................................................... 8
6.1
Appraisal .......................................................................................................................................................... 8
6.2
Metadata ......................................................................................................................................................... 9
6.3
Filing plan ........................................................................................................................................................ 9
6.4
Specific Retention List ................................................................................................................................ 9
6.5
Disposition ....................................................................................................................................................10
7 Electronic document and records management systems (EDRMS) ..................................................10
7.1
Information security ..................................................................................................................................11
8 Electronic signatures ............................................................................................................................................11
8.1
Internal use of e-signatures in ARES, ABAC, Sysper .....................................................................11
8.2
Qualified Electronic Signatures (QES) ................................................................................................12
9 Historical Archives .................................................................................................................................................12
9.1
Historical Archives of the EEA ...............................................................................................................12
9.2
Historical Archives of the European Union (HAEU) ......................................................................13
9.3
Long-term digital preservation.............................................................................................................13
10
Bibliography ......................................................................................................................................................14
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1 Introduction
The document management policy has been in place at the EEA since 2005. The first version
established comprehensive document management across the whole agency. The second version
in 2009 marked the migration from the Electronic Document and Records Management System
(EDRMS) Adonis to Open Text eDocs Hummingbird, which met the requirements for EDRMS set
in international standards. In line with the IT strategy to use IT systems of the European
Commission where available the EEA decided in 2017 to migrate to the records management
system of the Commission cal ed HAN (Hermes, Ares, NomCom). This version of the document
management policy takes into account the alignment of the filing plan and the retention list with
the E-Domec rules of the Commission and the changes in the overal regulatory framework and
international standards pertaining to document management.
The key benefits of records management at EEA are
• Easy search and retrieval of documents across the agency
• Improved transparency and accountability
• Compliance with legislation and regulation
• Tool for knowledge management
• Business continuity in the event of an incident
• Control ed security and data protection for documents
2 Scope
The document management policy applies to al records and the electronic records and document
management systems (EDRMS) in which they are stored with the necessary metadata. Records are
official documents that are evidence or an asset of legal value or business transactions. Records
can be in paper or digital format. Documents is a broader term than records that includes also
working documents like drafts and notes or historical artefacts. EEA’s retention list applies to al
the listed document types and not only to the ones registered in Ares. The filing plan is for the
registration of records in Ares.
3 Definitions
Ares
ARES is the document management system of the European Commission.
EEA joins ARES in 2018. In this document Ares is used synonymously for
the
HAN tools. In the E-Domec definition Ares is the information system
for registering, filing and accessing documents and for the workflow
management.
Documents
Documents is a broad term that captures both official records with legal
values as well as working documents and drafts. In the EU institutions, the
term is often used synonymously with
records. Document management
covers both the registration of official documents as well as the
management of draft documents in a workflow.
e-Domec
E-Domec is the document management and archival policy of the
European Commission.
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EDRMS
An Electronic Document and Records Management System is an
information system which is designed primarily to capture, manage and
provide access to documents and records. Ares and Hummingbird are
EDRMS.
HAN
Hermes-Ares-NomCom is the correct term for the complete suite of IT
tools for document management at the Commission and some agencies.
Hermes
Hermes is the common structure for document management and storage
at the Commission
Hummingbird
Hummingbird is the name of the Open Text eDocs DM document
management system. It is a commercial off-the-shelf product that was in
use at the EEA between 2009 and 2018.
NomCom
NomCom is a separate application for filing plan management accessible
through Ares.
Records
Records are official final versions of documents that commit the agency
legal y, financial y, or political y. In the English-speaking countries the term
records is used for official documents of a business. Records management
is the term for the processes of registration, filing and control ed retention
and disposition of business records. In EU institutions, the term document
management refers to the same tasks.
4 Regulatory Framework
4.1 Legal framework
Document management at EEA is governed by several regulations. On the one hand there are
regulations defining the necessary registration and retention while on the other hand the data
protection regulation and the Information Security Policy define access restrictions and
disposition of documents.
Regulation (EC) No 1049/2001 regarding public access to documents
In 2004 the EEA Management Board approved the Implementing Rules for Regulation (EC) No
1049/2001 which gives al EU citizens the right to request documents from the EU institutions.
The right to access extends to al documents ‘
drawn up or received by it and in its possession, in
all areas of activity of the European Union’. (EU, 2001). The right is limited by the data protection
regulation, interest of third parties and the right of the institutions for internal consultations and
deliberations. Article 11 asks the institutions to provide a public register of the documents with a
minimum set of metadata. The institutions have the obligation to provide the requested
documents or a reply if access is denied within 15 working days.
EEA Internal Control Framework (2017)
In 2017 the EEA Management Board adopted the revised internal control standards. The previous
requirement to register al incoming and outgoing mail was dropped and replaced by the
obligation to have appropriate information and document management systems in place. The
principle no. 13 specifies some of the features that these systems need to have. The new Internal
Control Framework does al ow for information to be registered in other systems besides the
specific electronic document and records management system (EDRMS) as long as the common
standards for information and document management are met. At EEA the principle no. 13 applies
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to the EDRMS (Hummingbird eDocs DM, ARES), ABAC, Sysper, Reportnet, and protected parts of
the web site and the intranet.
13 Information and document management. The EEA identifies the information required to
support the functioning of the internal control system and the achievement of EEA´s objectives.
Information systems process relevant data, captured from both internal and external sources, to
obtain the required and expected quality information, in compliance with applicable security,
document management and data protection rules. This information is produced in a timely
manner, and is reliable, current, accurate, complete, accessible, protected, verifiable, filed and
preserved. It is shared within the organisation in line with prevailing guidelines. (EEA, 2017)
Financial Regulation of the EEA (2019)
The Financial Regulation defines specific requirements for the retention of documents supporting
financial operations. The basic rule is that the EEA needs to store documents for five years after
budgetary discharge. Discharge by the European Parliament is usual y given two years after the
budget year. The disposition of personal documents that fal under the data protection regulation
is possible if they are not required for audit purposes.
Article 44.5
The authorising officer shall conserve the supporting documents relating to operations
carried out for a period of five years from the date of the decision granting discharge in respect of
implementation of the budget of the European Environment Agency. Personal data contained in
supporting documents shall be deleted where possible when those data are not necessary for
budgetary discharge, control and audit purposes. (EEA, 2014)
The European Code of Good Administrative Behaviour (2001)
The Code of Good Administrative Behaviour underscores the citizens’ right of access to
documents and requests the institutions to implement proper document management.
Article 24 Keeping of adequate records
The institution’s departments shall keep adequate records of their incoming and outgoing mail, of
the documents they receive, and of the measures they take. (EU, 2001)
Data Protection Regulation for EU institutions (2018)
In 2018 the General Data Protection Regulation (GDPR) (EU) 2016/679 and regulation (EU)
2018/1725 for the EU institutions and agencies on the protection of individuals with regard to the
processing of personal data came into force. The regulation (EU) 2018/1725, the superseded (EC)
45/2001 and specific recommendations by the European Data Protection Supervisor have
established clear boundaries for the processing and storing of personal data at EEA. The EEA
retention list takes into account the (EU) 2018/1725, GDPR, the EDRMS recommendations and the
provisions made for personal data in the Specific Retention List of the European Commission.
Rulings on data protection can overrule administrative retention periods.
The new data protection regulation (EU) 2018/1725 puts more emphasis on the correct handling
of personal data in IT systems. The regulation defines a number of principles for designing or
selecting IT systems, the relation with individuals whose data is processed or stored and the
necessary measures in case a data breach occurs. All information management systems that
process personal data have to comply with these principles. For the electronic document and
records management systems the fol owing points are especial y relevant: privacy by data base
design, clear information about the processing available to the data subject, consent of data
subjects, and procedures in place in case of breaches.
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Commercial cloud service providers that process personal data of the EEA have to comply with
the GDPR.
Historical Archives Regulation
In 2015 the
Council Regulation (EU) 2015/496 of 17 March 2015 amending Regulation (EEC,
Euratom) No 354/83 as regards the deposit of the historical archives of the institutions at the
European University Institute in Florence was passed. The amendment to the Historical Archives
Regulation extends the obligation to transfer paper documents of historical value to the Historical
Archives of the EU in Firenze, Italy, after 30 years to al EU institutions and bodies. All EU
institutions have to make a financial contribution to the management of the Historical Archives of
the EU. The amendment also specifies the requirement for each EU institution to ensure the long-
term digital preservation of electronic documents of historical value. The EEA Management Board
wil adopt the Internal Rules for the amended Historical Archives Regulation based on the example
of the Commission’s internal rules.
The Århus Convention
The Århus Convention (signed on 25 June 1998) establishes a number of rights of the public with
regard to information on the environment. Article 8 of the Århus Convention:
“It is necessary to ensure that any natural and legal person has a right of access to environmental
information held by or for public authorities without his having to state an interest.”
While the Convention itself does not apply to the EEA the fol ow-up regulation EC 1367/2006
applies to al EU agencies. The implications 1367/2006 for the EEA do not go beyond the standards
set in the regulation 1049/2001.
4.2 Standards for records management
EEA’s document management is based on EU and international standards for records
management.
ISO 15489
The ISO 15489 standard on records management has since the publication of its first edition in
2001 provided a clear international standard that defines the basic concepts and terminology of
records management. It is the general y accepted framework for records management. Many of
the definitions and concepts of the EEA policy are based on the ISO 15489 standard.
e-Domec
The European Commission provides on the e-Domec Intracomm site a wide range of Information
on the document management and archival policy. E-Domec policies and rules do not apply
directly to the EEA, which is an EU agency. Nonetheless the EEA uses the e-Domec Information
where it is applicable. With the implementation of ARES the alignment of the EEA to the
Commission’s document management policies has become even closer. The EEA filing plan and
retention list was checked by the Commission’s e-Domec team. A wide range of manuals and
guidelines for the practical use of Ares are available on Intracomm.
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5 Roles and Responsibilities
5.1 Document Management Officer
The Document Management Officer (DMO) coordinates the document related tasks. The DMO is
responsible for the correct use of an Electronic Document and Records Management Systems
ensuring that training and guidance is available. The DMO is also in charge of the filing plan and
the retention list. He is the contact person for Ares at EEA and communicates necessary changes
to the filing plan or retention list to the e-Domec Team of the Commission. The DMO manages
the historical archives and the transfer of historical documents to the Historical Archives of the
EU.
5.2 Management
The Executive Director has the responsibility that document management at EEA fulfils the legal
and regulatory obligations. The Senior Managers and the Head of Groups are aware of the
requirements for document management and historical archives. They ensure that their
Programmes and groups implement document management and fol ow the specific guidelines.
Management ensures that the EEA Specific Retention List is implemented.
5.3 Staff
All staff fol ow the guidelines on document management and makes sure that official documents
are registered in the correct document management or information system. They inform the
Document Management Officer if some of their documents have historical value for the EEA. They
fol ow training and manuals to process documents in the document management systems
correctly.
6 Records management processes
6.1 Appraisal
Appraisal is the process of checking and scrutinizing a document if it is an official record that
needs to be registered in a records management system.
Official records are final versions of documents that commit the agency legally, financially
or politically.
Documents including drafts or minutes that lead up to these official records should also be
registered where they add information to the decision or the process.
Documents that contain historical value for the agency shal also be registered.
The appraisal criteria are the same for electronic and paper documents and are independent of
the Electronic Document and Records Management System (EDRMS) or other system used to
capture the record.
Working documents can also be registered in an (EDRMS) to ensure the safety and availability of
the document in workflows.
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6.2 Metadata
Official records need to be registered with a number of specific metadata. Basic mandatory
metadata independent of the system shal be:
• title
• sender/author
• date on document
• date of registration
• attribution to a file
• security
Where the system al ows for it, metadata can be entered automatical y, for example the electronic
file type or the date of registration. A record consists of its content and its metadata.
6.3 Filing plan
The EEA filing plan has been developed for HAN (Hermes-Ares-NomCom) in col aboration with
the Commission’s Secretariat-General e-Domec team. The filing plan fol ows the e-Domec model
for EU agencies and fol ows the NomCom structure. Its divided into two main areas: the
organisational activities and the specific operational activities of the EEA. The organisational main
headings include governance, strategic and coordination, and administrative activities. The
operational headings mirror the project titles in the Multi-Annual Work Programme. Headings
can only be added by the Commission’s e-Domec team while the EEA document manager can
create files.
6.4 Specific Retention List
The Specific Retention List of the EEA is based on the legal requirements for the storage and
disposition of documents. The two main principles are the obligation to keep documents for a
certain number of years and the obligation to dispose and destroy documents after a period of
time. The main legal regulations that define the periods of retention and disposition are the
financial regulation and the data protection regulation. With the amended Historical Archives
Regulation the EU agencies are also required to ensure the correct management and transfer of
historical records. The Specific Retention List applies to al documents independent of their
medium and where they are stored. For example, the Specific Retention List also applies to
administrative documents stored in paper files or electronic financial documents processed in the
finance system ABAC.
The EEA Specific Retention List was developed with the Commission’s Secretariat-General e-
Domec team and fol ows the structure of the Common Retention List of the Commission. The
column headings describe different stages of the document life cycle.
Column titles of the Specific Retention List
CODE
The code is the one given for the Specific Retention List and does not correspond to the filing
plan.
CHAPTER TITLE AND/OR FILE TYPE
Describes the files or document types with the same retention periods and archival actions.
DESCRIPTION
Gives further information about the files or documents the chapter is applicable to
ADMINISTRATIVE RETENTION PERIOD (ARP)
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Once a file is closed the Administrative Retention Period (ARP) begins. The period is given in years.
In the ARP there can be defined administrative procedures taking place. The EEA is using the same
three administrative procedures as the Commission Common Retention List (T1 to T3).
ACTION AFTER ARP (for the document manager)
After the retention period different archival actions are defined. EL means elimination or
disposition. THA stands for the transfer to EEA’s historical archives. SAM/SEL is for sample and
selection processes.
ACTION AFTER TRANSFER TO THE EEA HISTORICAL ARCHIVES (for the document manager)
The actions include a second review or permanent preservation (PP) which would lead to the
transfer of the documents to the Historical Archives of the EU after 30 years.
6.5 Disposition
Disposition refers to the documented process of disposing and destroying documents.
Disposition covers the overal process while destruction refers to the physical deletion or
destruction of a document. Disposition is triggered by the defined action after the administrative
retention period in the retention list or by specific administrative procedures or by data protection
measures.
The disposition action and the metadata of the files need to be documented. The destruction of
the files is carried out with the necessary security measures (for instance secure shredding of paper
documents) and includes potential copies and backups of the documents.
7 Electronic document and records management
systems (EDRMS)
In line with the Internal Control Framework the records have to be stored in a system that is
‘is reliable, current, accurate, complete, accessible, protected, verifiable, filed and preserved’ and
fulfils the information security, document management and data protection requirements.
Records management standards (e.g. ISO 15489:2016) and specific standards for Electronic
Document and Records Management System (EDRMS) (e.g. ISO 15801:2017, DOD 5015, MoREQ2)
have defined the basic principles for these systems. These principles were used in the technical
specifications in procurement for the previous EDRMS and are met by the Hermes-Ares-NomCom
system of the Commission.
The Electronic Document and Records Management System has to ensure that the authenticity,
reliability, integrity and usability of the records are maintained.
Since 2006 the EEA has been using specific electronic document and records managements
systems (EDRMS) for document management.
From 2006 to 2009 the Commission system ADONIS was in use as a local instal ation.
From 2009 to 2018 Hummingbird OpenText eDocs DM was in use.
From 2018 EEA is using the Hermes-Ares-NomCom (HAN) system of the Commission. EEA is
directly accessing the HAN system run by DG DIGIT and the documents are stored in Hermes on
the servers of DG DIGIT.
There are a number of advantages for the EEA in using Hermes-Ares-NomCom (HAN) of the
Commission instead of a commercial product like Hummingbird. HAN is tailor-made for the
document management and archival policy needs of the Commission that are very similar to those
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of an EU agency. The Commission has more resources and a team of document management
specialists (e-Domec team) in the Secretariat-General and DG DIGIT who continuously improve
the system. They can also provide a broader scope of manuals, training, and policies than an
individual document manager in an EU agency.
The long-term digital preservation required under the amended Historical Archives Regulation
can be better managed with HAN than with the commercial off-the-shelf EDRMS the EEA had
used until 2018
The documents EEA registers with Ares are stored in Hermes on the servers of the European
Commission. Email sent and registered with Ares wil be sent from the mail servers of the
Commission.
ARES gives the possibility for integrated document workflow directly from tabs of the registration
profile. Assignments/attributions can be made for incoming documents as well as an e-signatory
workflow for internal or outgoing documents. In the e-signatory workflow the documents are
stamped when electronical y signed. These electronic document workflows can contribute to the
e-government initiative for more efficient administration and the EMAS objective to reduce paper.
In line with the Commission practices, other IT systems that guarantee the records management
principles can be used to register and store official records at EEA. The regulations and rules on
document retention and data protection also apply to records registered in ABAC, the Mission-
Meeting system and Sysper.
7.1 Information security
Information security for document management systems encompasses two elements: the security
of the individual document and file, meaning the possibility to restrict access, and the security of
the document management system as a whole.
Access restrictions can be set in the document management system. Only selected staff members
are able to see the document.
Information security of the ARES system is managed by the EC DG DIGIT. The EU Login is used for
the authentication to the ARES system.
8 Electronic signatures
8.1 Internal use of e-signatures in ARES, ABAC, Sysper
The EEA is using a number of IT systems that are designed and run by the European Commission,
namely ARES for records management, ABAC for financial management and Sysper for human
resource management. Electronic workflows in the systems ARES, ABAC and Sysper al ow
designated users to sign tasks and documents. The signatures in these Commission systems are
replacing blue ink signatures for al internal purposes. If these systems are also used by another
EU institution (e.g. the Commission) the validity of the electronic signatures is mutual y accepted
for most documents communicated between these institutions. The identification of system users
is verified with the EU login authentication system. The identification of users and the validity of
documents between EU institutions in Commission systems is defined in
Commission Decision of
6.7.2020 on records management and archives:
[…]
the procedure may be managed by computer systems, provided that each person is clearly and
unambiguously identified and that the system in question provides guarantees that the content is
not altered during the procedure.(EC, 2020, C(2020) 4482 Art 11.4)
The electronic signature stamp on registered ARES records has the same value for internal
documents as a blue ink signature.
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The EEA procurement group updates a list of signature requirements for procurement purposes.
8.2 Qualified Electronic Signatures (QES)
Signatures on contracts with external contacts have to be made with a blue ink signature or a
Qualified Electronic Signature in line with the eIDAS regulation EU 910/2014. The Qualified
Electronic Signature has the same validity as a blue ink signature on al types of documents and
is, by law, accepted in al EU members states. Qualified Electronic Signature means that the signed
person’s identity has been vetted beforehand and the signature is applied with a token in a Multi-
Factor Authentication (MFA) process. Furthermore, the QES have to be issued by a qualified trust
service provider that has been approved in line with the eIDAS regulation and which is on a
national trusted list.
The EEA is using QES certificates issued by a private company, Universign, with headquarters in
France.
9 Historical Archives
The EEA ensures that its historical documents and audio-visual products are archived according
to the regulation and guidelines for the EU institutions. The Historical Archives of the EEA are
essential for the memory of the institution. The EEA al ows public access to its historical
documents.
The Historical Archives of the EEA manage the paper documents after the end of their
administrative retention period until their disposition or transfer to the Historical Archives of the
EU (HAEU). The physical material of the Historical Archives of the EEA has to be transferred to the
HAEU latest after 30 years. The transfer preparations should start for documents that have been
in the EEA Historical Archives for more than 15 years.
Digital historical archives material wil not be transferred to the HAEU. EEA remains responsible
for the long-term digital preservation and accessibility of its digital archives.
9.1 Historical Archives of the EEA
The Historical Archives of the EEA manage paper documents, audio-visual products and artefacts
of historical value between the end of the administrative retention period and the transfer to the
HAEU.
The historical documents are registered in a simple description tool that can generate an Excel or
.csv table that is necessary for the transfer to HAEU. The description tool is open for reading on
the intranet.
The management of the EEA archives fol ows the HAEU guidelines for agencies (2017) that define
the essential elements and processes of archives management, for example the appraisal,
metadata, transfer of paper and audio-visual documents.
The HAEU published in 2018 the guidelines on storage requirements for EU agencies that define
the necessary measures for the protection of archival material.
15 years after the end of administrative retention period the historical documents should be
appraised for transfer to the HAEU. Personal data contained in the historical archives must be
processed according to the data protection regulation.
The data protection regulation EU 2018/1725 restricts the disclosure to the public after 30 years
if the rights of data subjects are infringed. The EEA shal review the historical documents for any
data protection issues before transfer to the HAEU or public disclosure by digital means. The EEA
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fol ows the archives policy of the Commission C(2020) 4482 that al ows for derogation to the
personal data protection in cases of public interest in the historical archives of an EU institution.
In this context, some personal data might provide authenticity, validity and integrity to the
historical documents and should not be deleted or altered. The evaluation between data
protection and public information has to be made case-by-case for each document.
The paper col ections of the EEA Historical Archives are smal due to the early adoption of an
electronic workstyle at EEA for most areas outside the regulated administrative and financial
processes. The paper archives focus on the 1990s from the founding regulation, the establishment
of the agency in Copenhagen since 1994, to the first State of the Environment Reports. Two
col ections are of special value for the Historical Archives of the EEA: the col ections by the first
Executive Director Jiménez-Beltrán and the Senior Manager David Stanners. The documents of
EEA’s Management Board provide a continuous source of the EEA history from the beginning to
today.
9.2 Historical Archives of the European Union (HAEU)
The Historical Archives of the European Union (HAEU) was founded in 1983 and is based in
Florence, Italy, with the European University Institute (EUI). The amendment of 2015 to the
Historical Archives Regulation obliges al EU institutions to transfer their physical archives material
after 30 years to the HAEU in Florence.
The EEA has to contribute financial y to the budget of the HAEU based on the establishment plan
of the EEA. The HAEU has communicated to the DMO of EEA that the first transfer of historical
archives material can take place from 2020.
The HAEU also provides guidelines for the agencies on archival topics.
The retrospective registration of EEA archival material with a description tool was designed with
the help of the HAEU.
The HAEU acts as a data processor in accordance with Article 3 of Regulation (EU) 2018/1725,
under instructions from the EEA, which acts as the control er of personal data contained in its
historical archives, deposited at the HAEU.
9.3 Long-term digital preservation
The long-term digital preservation of historical documents is the responsibility of the EEA.
By implementing Ares the EEA can benefit from the Commission developments for the
preservation of digital documents. A key element of Ares is the automatic conversion of common
electronic formats like .msg or .doc to PDF/A which is considered to be the most secure format
for long term archiving.
The Historical Archives Regulation demands the public access to the digital historical documents:
Wherever possible, the institutions shal make their archives available to the public by electronic means,
including digitised and born-digital archives, and facilitate their consultation on the internet. (EU, 2015)
The Historical Archives of the EU needs to have access to the digital historical archives of the EU
institutions.
Furthermore, the EEA wil cooperate with the Commission on long-term digital archiving solutions.
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10 Bibliography
EC, 2020, C(2020) 4482
final Commission Decision of 6.7.2020 on records management and
archives. https://myintracomm.ec.europa.eu/sg/edomec/Documents/C_2020_4482_en.PDF
EC, 2020, SEC(2020) 800
Implementing Rules for Decision C(2020) 4482 on records management
and archives. https://myintracomm.ec.europa.eu/sg/edomec/Documents/SEC_2020_800_en.pdf
EEA, 2004a, EEA Implementing rules for the application of Regulation (EC) No 1049/2001.
European Environment Agency.
EEA IR 1049/2001 EEA, 2004b, EEA Management Board decision implementing the Code of Good Administrative
Behaviour. 22.06.2004
. EEA MB decision on Code of Good Administrative Behaviour EEA, 2017, EEA Internal Control Framework, Decision EEA/MB/2017/021, European Environment
Agency
. EEA Internal Control Framework
EEA,2019,
Written Procedure MB/WP/2019/03_03 Decision EEA/MB/2019/020 Decision of the
Management Board of the European Environment Agency of 22.11.2019 on the Financial Rules
applicable to the Budget of the European Environment Agency and repealing Decision
(005/EEA/MB-WP-ADM(FINREG)2014 – Written Procedure)
EEA 2019 Financial Regulation
EU, 2001a, Regulation (EC) 1049/2001 regarding public access to […] documents. Official Journal
of the European Communities L 145/43.
31/05/2001. EC 1049/2001 EU, 2001c, European Code for Good Administrative Behaviour. 2001.
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