Ref. Ares(2022)5497718 - 01/08/2022
Directorate A – Strategy, Analysis and Planning
CLIMA.A.1 – Strategic Coordination, Legal & Institutional
Ms Lora VERHEECKE
9 rue du Bronze
B – 1070 Brussels
Your application for access to documents – Ref GestDem No 2022/4218
Dear Ms Verheecke,
We refer to your e-mail dated 13 July 2022 in which you make a request for access to
documents, registered on 22 July 2022 under the above-mentioned reference number.
You requested access to: “All documentation (including but not limited to all email
correspondence, attendance lists, agendas, background papers, transcripts and
recordings) AND the meeting minutes/notes relating to the meeting between Frans
Timmermans and Bolt on 20th May 2022”.
DG CLIMA has identified one document within the scope of the application:
1) Meeting notes on the meeting with Bolt of 20 May 2022.
Following an examination of the document under the provisions of Regulation (EC)
No 1049/2001, I regret to inform you that a complete disclosure of the identified document
is prevented by the exception concerning the protection of privacy and the integrity of the
individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001, because they
contain names and contact details of natural persons and other information relating to an
identified or identifiable natural person.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you for
a specific purpose in the public interest and where there is no reason to assume that the
legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation (EC)
No 1049/2001, access cannot be granted to the personal data contained in the documents, as
the need to obtain access thereto for a purpose in the public interest has not been
substantiated and there is no reason to think that the legitimate interests of the individuals
concerned would not be prejudiced by disclosure of the personal data concerned.
Please note that the document was drawn up for internal use under the responsibility of the
relevant official of the European Commission. It solely reflects the author's interpretation of
the interventions made and does not set out any official position of the third parties to which
the document refers, which were not consulted on the content. It does not reflect the
position of the Commission and cannot be quoted as such.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretariat-General of the Commission at the following address:
Unit C.1. ‘Transparency, Document Management and Access to Documents’
B-1049 Brussels, or by email to: email@example.com
Luca DE CARLI
Head of Unit
p.p. Isobel FINDLAY
Electronically signed on 01/08/2022 09:32 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121