Recovery, Stability and Socio-economic development
Ref. Ares(2022)269725 - 14/01/2022
Ref. Ares(2022)2511428 - 04/04/2022
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Recovery, Stability and Socio-economic Development in Libya
Baladiyati Programme
Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
ANNUAL REPORT YEAR 3
1 October 2020 – 30 September 2021
1
Annex III
FINANCIAL REPORT YEAR 3
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Financial Report
AICS requested the EU to grant a 9-month No-Cost Extension from 1 October 2021 to 30 June 2022 and the
EU approved on 31 August 2021.
The appr
oved budget, as per the signed Addendum n. 1 is as follows:
Table 1: Annex III Delegation Agreement – Amended Budget of the Action
Budget as per
Budget as
Addenda
new addendum
per contract
signed
Total Cost
Total Cost
Total Cost
Expenditures
(in EUR)
(in EUR)
(in EUR)
1. Component I - Support to Community Services
17 451 503
17 562 243
1.1 Grants contracts to NGO Partners
110 740
Subtotal Support to Community Services
17 451 503
110 740
17 562 243
2. Component II - Capacity building and technical
assistance
2.1 Services and Consultancies
220 500
-220 500
0
2.2 Travel and subsistence costs
104 625
-36 535
68 090
Subtotal Capacity building and technical assistance
325 125
-257 035
68 090
3. Programme Coordination and Management
3.1 Programme Management Unit (PMU)
2 223 520
178 498
2 402 018
2
3.1.1 International personnel
1 161 000
461 167
1 622 167
3.1.2 Local personnel
296 400
183 075
479 475
3.1.3 Travel and subsistence costs
336 040
-306 105
29 935
3.1.4 Project office costs
384 480
-163 386
221 094
3.1.5 Equipment and supplies
45 600
3 747
49 347
3.2 National Steering & Technical Committees and
90 000
57 063
seminars
-32 937
Subtotal Programme Coordination and Management
2 313 520
145 562
2 459 082
4. Visibility and Communication
4.1 Visibility and Communication costs
400 600
-58 881
341 719
Subtotal Visibility and Communication
400 600
-58 881
341 719
5. Monitoring and evaluation
5.1 Monitoring costs (incl. Baseline study)
70 000
59 614
129 614
Subtotal Monitoring and evaluation
70 000
59 614
129 614
6.Subtotal direct eligible costs of the Action (1-5)
20 560 748
0
20 560 748
7. Indirect costs (7%)
1 439 252
0
1 439 252
8. Total eligible costs of the Action (6+7)
22 000 000
0
22 000 000
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Table 2: Transfer of the pre-financing
Year 1
Year 2
Year 3
TOTAL
Total Budget (EUR)
22,000,000
Budget by year (EUR)
7,599,395
11,663,350
1,298,002
20,560,747
Overhead (EUR)
531,958
816,435
90,860
1,439,253
Budget for the action (EUR)
8,131,353
12,479,785
1,388,862
22,000,000
Contingency (EUR)
Advance disbursed (EUR)
8,131,353
12,479,785
1,388,862
22,000,000
DP N.
QS on
2020080006 29/03/2021
QT N. 956 on
– QS on
the Bank of
Receipt of EU payment
01/10/2018 - the
16/03/2020
Italy
(EUR)
Bank of Italy
the Bank of
account n.
account n. 23211
Italy account
23211
n. 23211
Total amount credited in year 1, 2 and 3: EUR 22,000,000
3
Programme Bank Accounts
The programme has the following dedicated bank accounts:
Italy:
Account Number
Igrue
Special accounting 5836
AICS-FONDI-UE-FDR L-183-87
IT07E0100003245350200023211
Banca Intesa San Paolo
Agenzia Italiana per
La Cooperazione - B1JLU
IT43D0306905020100000066220
Tunis:
Tunis International Bank EURO
0404251/003/4410/015 opened on 11 October 2018
Tunis International Bank TND 0404251/001/4410/015 opened on 11 October 2018
All programme’s bank accounts are non-interest-bearing.
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Documentation
Complete programme documentation with original administrative documents is available for reference at the:
Italian Agency for Development Cooperation (AICS)
Tunis Re
gional Office
1, rue de Florence, Mutuelleville
1002 - Tunis, Tunisia
and
PMU Office c/o Tunis Business Center
Immeuble Sarra, Boulevard Principal
Les Berges du Lac
1053 - Tunis, Tunisia
Tel: +216 70 246 300
Financial Report Table
The following synoptic Table 3 presents the overall financial report up to 30 September 2021, with reference
to the amended budget lines indicated in Annex III of the Delegation Agreement and Addendum n. 1.
4
The report includes all expenses incurred during the period from 1 October 2018 to 30 September 2020 and
all expenses and funds committed from 1 October 2020 to 30 September 2021.
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Table 3: ANNUAL FINANCIAL REPORT FROM 01 OCTOBER 2020 TO 30 SEPTEMBER 2021
E) Total Spent F) Total Spent
B) Spent from
C) Spent
D) Committed and committed and committed
% Spent +
Pre-financing
A) Amended
01st Oct 2018 from 01st Oct
from 01st Oct
from 01 Oct
from 01 Oct
G) Balance commited
%
1 - 2 and 3
Budget
to 30 Sept
2020 to 30
2020 to 30 Sept 2020 to 30 Sept 2018 to 30 Sept
G= A-F
at 30 Sept Balance
Installment
2020
Sept 2021
2021
2021 E=
2021
2021
C+D
F= B+E
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
Costs
(in EUR)
(in EUR)
(in EUR)
(in EUR)
(in EUR)
(in EUR)
(in EUR)
(in EUR)
%
%
1. Component I - Support to Community Services
1.1 Grants contracts to NGO Partners
17,562,243
17,562,243
2,689,456
9,686,593
4,951,173
14,637,766
17,327,222
235,021
Subtotal Support to Community Services
17,562,243
17,562,243
2,689,456
9,686,593
4,951,173
14,637,766
17,327,222
235,021
98.66%
1.34%
2. Component II - Capacity building and technical assistance
2.1 Services and Consultancies
0.00
0
2.2 Travel and subsistence costs
68,090
68,090
17,691
19,540
30,251
49,791
67,481
609
Subtotal Capacity building and technical assistance
68,090
68,090
17,691
19,540
30,251
49,791
67,481
609
99%
1%
3. Programme Coordination and Management
3.1 Programme Management Unit (PMU)
2,402,018
2,402,018
1,024,359
706,755
159,897
866,652
1,891,011
511,008
3.1.1 International personnel
1,622,167
1,622,167
671,138
497,207
120,127
617,334
1,288,473
333,694
3.1.2 Local personnel
479,475
479,475
195,607
131,266
12,292
143,557
339,164
140,311
3.1.3 Travel and subsistence costs
29,935
29,935
4,907
6,596
19,481
26,078
30,985
-1,050
5
3.1.4 Project office costs
221,094
221,094
108,191
70,133
7,997
78,130
186,321
34,773
3.1.5 Equipment and supplies
49,347
49,347
44,515
1,553
1,553
46,067
3,280
3.2 National Steering & Technical Committees and seminars
57,063
57,063
22,063
292
35,000
35,292
57,355
-292
Subtotal Programme Coordination and Management
2,459,082
2,459,082
1,046,422
707,047
194,897
901,944
1,948,366
510,716
79%
21%
4. Visibility and Communication
4.1 Visibility and Communication costs
341,719
341,719
101,926
85,768
76,847
162,615
264,541
77,178
Subtotal Visibility and Communication
341,719
341,719
101,926
85,768
76,847
162,615
264,541
77,178
77%
23%
5. Monitoring and evaluation
5.1 Monitoring costs (incl. Baseline study)
129,614
129,614
0
27,846
41,768
69,614
69,614
60,000
Subtotal Monitoring and evaluation
129,614
129,614
0
27,846
41,768
69,614
69,614
60,000
54%
46%
6.Subtotal direct eligible costs of the Action (1-5)
20,560,748
20,560,748
3,855,494
10,526,794
5,294,935
15,821,729
19,677,224
883,524
96%
4%
7. Indirect costs (7%)
1,439,252
1,439,252
269,885
736,876
370,645
1,107,521
1,377,406
61,847
96%
4%
8. Total eligible costs of the Action (6+7)
22,000,000
22,000,000
4,125,379
11,263,669
5,665,581
16,929,250
21,054,629
945,371
96%
4%
TOTAL BUDGET
22,000,000
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Cumulative financial summary from 1 October 2018 to 30 September 2021:
• T otal amount received is equal to EUR 22,000,000
• Total amount direct costs spent is equal to EUR 14,382,288
• Total amount of committed funds is equal to EUR 5,665,581
• Total amount of indirect costs is equal to EUR 1,377,406
• Total overall spent and committed is equal to EUR 21,054,629
AICS spent EUR 15,389,649 (100% of the first pre-financing payment and 58% of the second pre-financing
payment) and committed EUR 5,665,581 (42% of the balance of the second pre-financing payment and 32%
of the third pre-financing payment) as of 30 September 2021. Additionally, EUR 945,371 are expected to be
spent from October 2021 to the end of the Action on 30 June 2022.
No budget heading has a misalignment from the allocated budget.
A.
BUDGET SPENDING FROM 01 OCTOBER 2020 TO 30 SEPTEMBER 2021
Budget heading 1: Component I – Support to Community Services
1.1 Grants contracts to NGO Partners:
Budget allocated and totally received as per No Cost Extension approved on 31 August 2021:
Budget as per
Budget as per new
6
Component
Addenda
contract
addendum signed
Total Cost
Total Cost
Total Cost
1. Component I - Support to Community Services
(in EUR)
(in EUR)
(in EUR)
1.1 Grants contracts to NGO Partners
17 451 503
110 740
17 562 243
Total Support to Community Services
17 451 503
110 740
17 562 243
AICS launched three CfPs and signed nine contracts totalling EUR 17,327,222.
Amount Paid at
Call for Proposal
Grant Beneficiaries
Grant Amount
Contract Balance
Impemetation period
Next payment Indicative date
30/09/2021
From 14/11/2019 –
31/03/2021 (16 and a half
January 2022 - On going Expenditure
Call for Proposal 01
Lot 1 - IMC/CESVI
2
,240,000.00
1
,792,000.00
4
48,000.00
months)
verification of the final financial report
05/RSSDLIBYA/T05.437/2
019
Lot 2 Help Code/ Organization
From 1/03/2020 –
January 2022 - Fourth pre-financig
of Development Pioneers
1
,690,000.00
8
98,617.00
7
91,383.00
30/11/2021 (21 months)
payment 30% of the contract
17/03/2020 – 16/05/2021
In November 2021 submit the Final
Call for Proposal 02
Lot 1 CEFA/FADV
4
88,069.80
3
90,455.84
9
7,613.96
(14 months)
Financial Report
06/RSSDLIBYA/T05.437/2
Lot 2 IRC/Handicap
1/05/2020 – 30/06/2021 (14 Jannuary 2022 - On going
019
International
1
,000,000.00
8
00,000.00
2
00,000.00
months)
Expenditure verification
From 01/09/2020 to
April - May 2022 - 20% balance
Lot 1 IRC/ACTED/PUI
1
,545,000.00
1
,236,000.00
3
09,000.00
30/11/2021 (15 months)
payment
From 01/09/2020 to
May-June 2022 - 20% balance
Lot 2 IRC/ACTED/PUI
1
,505,000.00
1
,204,000.00
3
01,000.00
30/11/2012 (15 months)
payment
Call for Proposal 03
From 01/09/2020 to
April - May 2022 - 20% balance
10/RSSDLIBYA/T05.437/2 Lot 3 IRC
2
,915,000.00
2
,332,000.00
5
83,000.00
30/11/2012 (15 months)
payment
019
From 01/09/2020 to
April - May 2022 - 20% balance
Lot 4 IRC/ WEWORLD/GVC
2
,503,000.00
2
,002,400.00
5
00,600.00
30/11/2012 (15 months)
payment
From 01/09/2020 to
May-June 2022 - 50% balance
Lot 5 CEFA/COSPE
3
,441,152.10
1
,720,576.05
1
,720,576.05
31/03/2022 (19 months)
payment
TOTAL
1
7,327,221.90
1
2,376,048.89
4
,951,173.01
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
The total amount spent during this annual report period is equal to EUR 9,686,593.05 and committed amount
is equal to E UR 4,951,173.01. The total amount of funds spent and committed is equal to EUR 14,637,766.06.
This bu
dget line has available funds equal to EUR 235,021.35.
During this period all the first pre-financing payments of the Call for Proposal three have been paid – i.e.,
80% for four grant contracts lots 1-4 awarded to IRC and 50% for lot 5 awarded to CEFA.
The cumulative (from 1 October 2018 to 30 September 2021) budget spent and committed for this heading is
equal to EUR 17,327,221.90 equivalent of 98.66% of the total funds received. The remaining balance is equal
to EUR 235,021.35 (1.34 % of the total funds received).
Grants concluded and final financial report at 30 September 2021
•
Call for Proposal 01 05/RSSDLIBYA/T05.437/2019 Lot 1 - IMC/CESVI
In October 2020, IMC officially submitted the first request for a 3.5 month no-cost extension, with activities
ending in February 2021. In January 2021 the NGO IMC requested to extend the project duration for an
additional month (NCE no. 2 with end of activities by 31 March 2021).
The consortium completed its activities on 31 March 2021 and the final report was submitted by the NGO on
12 July 2021. It is worth saying that, although the KPMG verification of the expenditures is needed to know
the exact balance to be disbursed to the IMC-CESVI consortium, thanks to the financial report already
submitted by the NGO it is already possible to state that not all the final balance will be disbursed because of
an unspent balance amounting to EUR 113,007.57 reported by the NGO at the end of the project activities. By
contract, the due final balance amounts to EUR 448,000 but because of an unspent balance of EUR 113,007.57
to be deducted, it is possible to say that the final balance will not exceed EUR 334,992.43. This amount needs
7
to be confirmed by the KPMG accounting verification to confirm the NGO eligible expenditures.
•
Call for Proposal 02 06/RSSDLIBYA/T05.437/2019 Lot 2 – IRC/HI
The final report was submitted on 9 September 2021, there were no unspent balances, and it is currently being
verified by KPMG. Once approved, the final payment will be disbursed.
Budget heading 2: Component II – Capacity building and technical assistance
Allocated budget and total received as per No-Cost extension approved on 31 August 2021
Budget as per
Budget as per new
Component
Addenda
contract
addendum signed
2. Component II - Capacity building and technical
Total Cost
Total Cost
Total Cost
assistance
(in EUR)
(in EUR)
(in EUR)
2.1 Services and Consultancies
220 500
-220 500
0
2.2 Travel and subsistence costs
104 625
-36 535
68 090
Total Capacity building and technical assistance
325 125
-257 035
68 090
2.1 Services and Consultancies: The funds allocated in this budget line were removed with the budget
reallocation in favour of other headings.
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
2.2 Travel and subsistence costs: The total amount spent during this annual report period is equal to EUR
19,543.71,
while the committed amount is equal to EUR 30,250.89. The total spent and committed amount is
EUR 49,7
90.60. This budget line has available funds equal to EUR 608.77.
The cumulative (from 1 October 2018 to 30 September 2021) budget amount spent and committed for this
budget heading is equal to EUR 67,481.23 equivalent of 99% of the total funds received (EUR 68,090). The
total amount of funds available is equal to 1% (EUR 608.77) of the total received funds.
Budget heading 3: Component III - Programme Coordination and Management
Allocated budget and total received as per No-Cost extension approved on 31 August 2021:
Budget as per
Budget as per new
Component
Addenda
contract
addendum signed
3. Component III - Programme Coordination and
Total Cost
Total Cost
Total Cost
Management
(in EUR)
(in EUR)
(in EUR)
3.1 Programme Management Unit (PMU)
2 223 520
178 498
2 402 018
3.1.1 International personnel
1 161 000
461 167
1 622 167
3.1.2 Local personnel
296 400
183 075
479 475
3.1.3 Travel and subsistence costs
336 040
-306 105
29 935
3.1.4 Project office costs
384 480
-163 386
221 094
3.1.5 Equipment and supplies
45 600
3 747
49 347
3.2 National Steering & Technical Committees and
90 000
57 063
seminars
-32 937
8
Total Programme Coordination and Management
2 313 520
145 562
2 459 082
3.1 Programme Management Unit (PMU): The total amount spent during this annual report period is equal to
EUR 706,754.93 and committed amount is equal to EUR 159,896.67. The total amount of funds spent and
committed is equal to EUR 866,651.60. This budget line has available funds equal to EUR 511,007.65
In details:
•
3.1.1 International Personnel: The amount of funds spent is equal to EUR 497,207, while the
amount committed is equal to EUR 102,127.05. The total overall spent and committed is equal to
EUR 617,334.05.
During the reporting period, three international personnel were selected, and contracts signed.
Programme Technical Coordinator/PMU Team Leader starting from on 18 January 2021 to 17
October 2021, Programme Legal/Administrative/Financial Manager/Compliance Officer starting
on 14 January 2021 to 13 October 2021, and the Financial Assistant starting from 8 December
2020 to 7 October 2021. Further the contract of the Programme Associate expired on 16 April
2021 was renewed at on 30 September 2021.
3.1.2 Local Personnel: The amount of funds spent is equal to EUR 131,265.62, while the amount
committed is equal to EUR 12,291.69. Total overall spent and committed is equal to EUR
143,557.31.
•
3.1.3 Travel and subsistence costs: The amount of funds spent is equal to EUR 6,596.37, while the
amount committed is equal to EUR 19,481.26. Total overall spent and committed is equal to EUR
26.077,63.
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
•
3.1.4 Project office costs: The total amount of funds spent is equal to EUR 70,133.31, while the
amount committed is equal to EUR 7,996.67. Total overall spent and committed is equal to EUR
78,128.98.
•
3.1.5 Equipment and supplies: The total amount of funds spent is equal to EUR 1,552.63, no funds
are committed. Total overall spent is equal to EUR 1,552.63.
3.2 National Steering & Technical Committees and seminars: The total amount spent during the Annual report
period is equal to EUR 291.99, while the amount committed is equal to EUR 35,000.
Total overall spent and committed is equal to EUR 35,291.99.
The total overall spent and committed for Component 3 is equal to EUR 901,943.63.
The cumulative, from 1 October 2018 to 30 September 2021, budget amount spent and committed for this
budget heading is equal to EUR 1,948,365.85, equivalent to 79% of the total received funds (EUR
2,459,081.51). There are available funds equal to EUR 510,715.66 equivalent to 21% of the total received
funds.
Budget heading 4: Component IV - Visibility and Communication
Allocated budget and total received as per No-Cost extension approved on 31 August 2021:
9
Budget as per
Budget as per new
Component
Addenda
contract
addendum signed
Total Cost
Total Cost
Total Cost
4. Component IV - Visibility and Communication
(in EUR)
(in EUR)
(in EUR)
4.1 Visibility and Communication costs
400 600
-58 881
341 719
Total Visibility and Communication
400 600
-58 881
341 719
4.1 Visibility and Communication costs: The total amount spent during this annual report period is equal to
EUR 85,768.23 while the amount committed is equal to EUR 76,846.63. Total overall spent and committed is
equal to EUR 162,614.86.
The cumulative budget, from 1 October 2018 to 30 September 2021, amount spent and committed for this
budget heading is equal to EUR 264,540.64, equivalent to 77% of the total received funds (EUR 314,718.82).
The amount of funds available is equal to 23% (EUR 77,718.82) of the total received funds.
Budget heading 5: Component V - Monitoring and evaluation
Allocated budget and total received as per No-Cost extension approved on 31 August 2021:
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Budget as per
Budget as per new
Component
Addenda
contract
addendum signed
Total Cost
Total Cost
Total Cost
5. Component V - Monitoring and evaluation
(in EUR)
(in EUR)
(in EUR)
5.1 Monitoring costs (incl. Baseline study)
70 000
59 614
129 614
Total Monitoring and evaluation
70 000
59 614
129 614
5.1 Monitoring costs (including Baseline study): The total amount spent during the Annual report period is
equal to EUR 27,846, while the amount committed is equal to EUR 41,768. Total overall spent and committed
is equal to EUR 69,614.
The cumulative, from 1 October 2018 to 30 September 2021, budget amount spent and committed for this
budget heading is equal to EUR 69,614, equivalent to 54% of the total received funds (EUR 129,614). The total
amount of funds available is equal to 46% percent (EUR 60,000) of the total received funds.
Budget heading 7: Indirect costs
The total amount of the indirect costs (EUR 1,107,521.04) during this annual report period is calculated at 7%
of the total overall accrued and committed expenses equal to EUR 15,821,729.12.
The cumulative amount of the accrued indirect costs, from 1 October 2018 to 30 September 2021, is equal to
EUR 1,377,405.65, calculated as only 7% of the overall accrued and committed expenses (EUR 19,677,223.62).
10
B.
FORECAST FROM 1 OCTOBER 2021 TO 30 JUNE 2022
The following synoptic Table 4 presents the forecast for the next reporting period until end of the project (30
June 2022) and shows:
• The financial statement and planned commitment up to 30 September 2021
• The financial balance up to 30 September 2021
• The financial compensation
• The forecast from 1 October 2021 to 30 June 2022
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Table 4: Forecast up to 30 June 2022
FORECAST FROM 01/10/2021 TO 30/06/2022
C) Total Spent
B) Pre-
and committed
Forecast up
A) Amended financing 1 - 2
from 01 Oct
D) Balance
Financial
to 30 june
Budget
and 3
2018 to 30 Sept
D= B-C
Compensation
2022
Installment
2021
F= B+E
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
Costs
(in EUR)
(in EUR)
(in EUR)
(in EUR)
(in EUR)
(in EUR)
1. Component I - Support to Community Services
1.1 Grants contracts to NGO Partners
17 562 243
17 562 243
17 327 222
235 021
100 700
335 722
Subtotal Support to Community Services
17 562 243
17 562 243
17 327 222
235 021
100 700
335 722
2. Component II - Capacity building and technical assistance
2.1 Services and Consultancies
0,00
0
2.2 Travel and subsistence costs
68 090
68 090
67 481
609
-609
Subtotal Capacity building and technical assistance
68 090
68 090
67 481
609
-609
0
3. Programme Coordination and Management
3.1 Programme Management Unit (PMU)
2 402 018
2 402 018
1 891 011
511 008
-82 598
428 410
3.1.1 International personnel
1 622 167
1 622 167
1 288 473
333 694
-60 348
273 346
3.1.2 Local personnel
479 475
479 475
339 164
140 311
-45 902
94 409
3.1.3 Travel and subsistence costs
29 935
29 935
30 985
-1 050
16 247
15 197
3.1.4 Project office costs
221 094
221 094
186 321
34 773
8 336
43 109
3.1.5 Equipment and supplies
49 347
49 347
46 067
3 280
-931
2 349
3.2 National Steering & Technical Committees and seminars
57 063
57 063
57 355
-292
292
Subtotal Programme Coordination and Management
2 459 082
2 459 082
1 948 366
510 716
-82 306
428 410
4. Visibility and Communication
4.1 Visibility and Communication costs
341 719
341 719
264 541
77 178
-17 786
59 393
Subtotal Visibility and Communication
341 719
341 719
264 541
77 178
-17 786
59 393
5. Monitoring and evaluation
5.1 Monitoring costs (incl. Baseline study)
129 614
129 614
69 614
60 000
0
60 000
Subtotal Monitoring and evaluation
129 614
129 614
69 614
60 000
0
60 000
6.Subtotal direct eligible costs of the Action (1-5)
20 560 748
20 560 748
19 677 224
883 524
0
883 524
7. Indirect costs (7%)
1 439 252
1 439 252
1 377 406
61 847
0
61 847
8. Total eligible costs of the Action (6+7)
22 000 000
22 000 000
21 054 629
945 371
0
945 371
TOTAL BUDGET
22 000 000
11
Component I – Support to Community Services
In the period from October 2021 to June 2022, all grant contracts will be closed, including the final deliveries,
donation certifications, and related visibility activities. From a financial standpoint, the balance of the funds
relating to CfP 1, 2, and 3 will be disbursed. In addition, the possibility of planning further activities is
envisioned to absorb the residual positive balance of Component 1, which in accounting terms is EUR 335,800.
The activities to be planned must also take into account any unspent residues from the grants. Currently, only
two final reports have been submitted, of which, only one with active residual contribution (ref. Call No. 1 lot
1).
Component II – Capacity building and technical assistance
It is expected that capacity building and technical assistance activities in municipalities, carried out through
specific service contracts, will be conditioned by the evolution of the COVID-19 pandemic and by the political-
institutional situation given the elections at the end of December. Therefore, these activities will be mainly
carried out within the projects of the NGOs.
Among the planned interventions, support and guidance will continue to be provided to Libyan press officers
trained during the two workshops organized under the guidance of AICS together with UNDP and UNICEF.
These activities will be carried out by monitoring and keeping alive the dialogue on the digital platforms
created ad hoc (a Facebook group and one WhatsApp), as well as by activating new training initiatives aimed
at strengthening the communication and information systems between the municipalities and their
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
communities of reference. This path was launched in coordination with the EU and partner agencies (UNDP
and UNICEF ).
Component III - Programme Coordination and Management
3.1 Programme Management Unit (PMU)
International staff: in the coming months the work of the PMU will intensify, especially in the phases of closing
and checking the activities of the contracts assigned to NGOs.
In October, the contracts will be renewed for:
• Team Leader from 18 October 2021 to 30 March 2022
• Compliance Officer from 14 October 2021 to 30 June 2022
• Financial Assistant from 8 October 2021 to 7 October 2022 (the cost of an administrative figure is
recognized for 6 months from the end of the activities to ensure compliance with all administrative
requirements for closing the Programme)
• Programme Associate: from 21 October 2021 to 30 June 2022
Local staff in Tripoli: at 30 September 2021 the negotiation with the HR Tripoli company was completed, with
the company that currently provides temporary agency services for the coverage of local staff of the Tripoli
PMU, contract with effect from 01 October 2021 to 30 June 2022. The figures covered by the above contract
are a National Programme Officer, a Liaison Assistant, an Operations Associate, a Liaison / Communication
Assistant, a driver/logistician, and a guardian/maintenance technician.
12
Overall, for budget line 3.1 as of 30 September 2021:
• The total spent and committed for the PMU budget item (3.1) is EUR 1,890,933
• The spending plan for the following semester up to the end of the OP 7 activities is equal to EUR
428,410
Component IV - Visibility and Communication
Coinciding with the final phase of the interventions, an intensification of spending commitments is expected
to the start-up of the external services necessary for the execution of the activities defined and approved in
the Communication & Visibility plan and the selection of related suppliers, in particular:
• An agency specialized in the video-editing service, in line with point 2.5 of the Communication &
Visibility plan: this agency will be responsible for the production of 19 video stories on the impact of
the programme in the main target municipalities, and a general video on Baladiyati's goals and values
• An agency specializing in the merchandising production service, in line with art. 3.2 of the
Communication & Visibility Plan: the production of the visibility material is foreseen based on
predetermined technical specifications and guidelines provided by the PMU
Finally, other communication activities carried out directly by the PMU are planned. These include the regular
management of dedicated accounts on Social Networks, the management of the blog, and the dissemination
and analysis of media coverage.
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3
Recovery, Stability and Socio-economic development
in Libya - Italian Cooperation Component
T05-EUTF-NOA-LY-05-01-01 (T05.437)
CUP: H99F18001050006
Component V - Monitoring and evaluation
In the nex t six months, Voluntas will proceed with the data collection aimed at producing quarterly monitoring
reports no. 6 and n. 7, respectively for the quarters October - December 2021 and January - March 2022.
Simultaneously with the conclusion of the Programme, currently scheduled for June 2022, Voluntas will
produce and share the baseline study with the AICS office in Tunis, through which it will be possible to evaluate
the achievement of the expected objectives of the Programme.
Information on the control and audit measures
In line with AICS procedures, programme financial control is ensured through:
1. Internal double check mechanisms ensured by full segregation of responsibilities between PMU staff
and AICS Tunis regional staff, acting as initiator and verifiers respectively
2. The submission of six-monthly narrative and financial reports to AICS HQ prior to the disbursement of
the bi-annual pre-financing transfers. During this annual report period, two reports were submitted:
Rapporto Semestrale 5, covering the reporting period between 1 October 2020 to 31 March 2021;
and Rapporto Semestrale 6, documenting activities and operations pursued between 1 April to 30
September 2021
3. Signed contract with KPMG - F.M.B.Z. KPMG Tunisia – on 09 August 2021 in order to carry out an
independent external financial and systems audit of the programme, as per standard EU terms of
13
reference, with a view of finalizing the audit control by the end of February 2021, thereby presenting
the audit report latest 15 March 2021 in accordance with Art 1.5 of the Special Conditions
In line with EU procedures, programme financial control is ensured through:
1. AICS reports to the EU uncertified budget consumption through the Quarterly Information Notes.
Baladiyati Phase 1 - FINANCIAL REPORT YEAR 3