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EN 
12.7.2011 Official 
Journal 
of 
the 
European 
Union C 
206/11 
STANDARD RULES OF PROCEDURE FOR COMMITTEES 
RULES OF PROCEDURE FOR THE [NAME OF THE COMMITTEE] COMMITTEE 
(2011/C 206/06) 
THE [NAME OF THE COMMITTEE] COMMITTEE, 
accordance with the [advisory/examination] procedure 
provided for in Article … ( ) of … [basic act] (***); 
Having regard to [full title of the basic act] ( 1 ) and in particular 
Article … [Article establishing the committee] thereof, 
(b) other issues put to the committee for information or a 
simple exchange of views, either on the chair's initiative, 
Having regard to Regulation (EU) No 182/2011 of the 
or at the written request of a member of the committee 
European Parliament and of the Council of 16 February 2011 
[or in accordance with specific provisions of Article … (…) 
laying down the rules and general principles concerning 
of [basic act] …]. 
mechanisms for control by Member States of the Commission's 
exercise of implementing powers 
( 2 ), and in particular 
Article 3 
Article 9(1) thereof, 
Documentation to be submitted to members of the 
Having regard to the standard rules of procedure published by 
committee 
the Commission ( 3 ), 
1. For the purpose of the second subparagraph of 
Article 3(3) of Regulation (EU) No 182/2011, the chair shall 
[Having regard to the Council Decision of 26 July 2010 estab­
submit the invitation, the draft agenda and the draft imple­
lishing the organisation and functioning of the European 
menting act on which the committee is asked to give an 
External Action Service (2010/427/EU)] (*) 
opinion to the members of the committee well in advance of 
the meeting, taking into account the urgency and the 
HAS ADOPTED THE FOLLOWING RULES OF PROCEDURE: 
complexity of the matter, and no later than 14 calendar days 
before the date of the meeting (****). Other documents related 
Article 1 
to the meeting, in particular documents accompanying the draft 
implementing act, shall, as far as possible, be submitted within 
Convening a meeting 
the same time limit. 
1. A 
meeting 
of 
the 
committee 
shall 
be 
convened 
by 
the 
chair, either on his/her own initiative, or at the request of a 
All documents shall be submitted in accordance with 
simple majority of members of the committee. 
Article 12(2). 
2.  In the case referred to in the second subparagraph of 
2. In 
duly 
justified 
cases, 
the 
chair 
may, 
on 
his/her 
own 
Article 3(5) of Regulation (EU) No 182/2011, where the 
initiative or at the request of a member of the committee, 
written procedure is terminated without result, the chair shall 
shorten the time limit for submission of documents referred 
convene a committee meeting within a reasonable time. 
to in paragraph 1. Except in cases of extreme urgency (*****), 
the time limit shall not be shorter than five calendar days. 
3.  Joint meetings of the committee with other committees 
may be convened to discuss issues coming within their 
Article 4 
respective areas of responsibility (**). 
Opinion of the committee 
Article 2 
1. The 
committee 
shall 
deliver 
its 
opinion 
on 

draft 
imple­
menting act within the time limit laid down by the chair in 
Agenda 
accordance with the second subparagraph of Article 3(3) of 
1. The 
chair 
shall 
draw 
up 
the 
agenda 
and 
submit 
it 
to 
the  Regulation (EU) No 182/2011.
committee. 
(***) N.B. If  the  committee  is  called  upon  to  give  its  opinion 
2. The 
agenda 
shall 
make 

distinction 
between: 
according to several committee procedures, this point 
must be repeated in the rules of procedure of the 
committee concerned, with appropriate references to the 
(a) draft implementing acts to be adopted by the Commission 
relevant basic acts. 
on which the committee is asked to give an opinion, in 
(****) N.B. In particular areas where rapid action is required on a 
regular basis, or where the basic act includes specific obli­
gatory time frames for action, a shorter time limit may be 
( 1 ) OJ L […], […], p. […]. 
foreseen in the rules of procedure of the committee 
( 2 ) OJ L 55, 28.2.2011, p. 13. 
concerned. Such cases can be considered as ‘duly justified 
( 3 ) OJ C […], […], p. […]. 
cases’ in the sense of the second subparagraph of 
(*) N.B. This citation may be used only for the rules of procedure of 
Article 3(3) of Regulation (EU) No 182/2011. 
specific committees of external action instruments identified in 
(*****) N.B. The rules of procedure of a specific committee may 
the Council Decision of 26 July 2010 establishing the organi­
provide that this applies in particular where the 
sation and functioning of the European External Action 
environment or public, animal or plant health or the 
Service (2010/427/EU). 
financial interests of the Union within the meaning of 
(**) N.B. The rules of procedure of a specific committee may detail in 
Article 325 of the TFEU are at risk, in the case of a 
what particular areas and/or with what other committees the 
humanitarian crisis, or in order to avoid significant 
joint meetings may be convened. 
disruptions of the markets in the area of agriculture.

C 206/12 
EN 
Official Journal of the European Union 
12.7.2011 
2. Where 
the 
advisory 
procedure 
leads 
to 

vote, 
the  4. A 
Member 
State 
delegation 
may 
represent 

maximum 
of 
outcome of the vote shall be decided by a simple majority of 
one other Member State. The Member State that is being repre­
the component members of the committee, in accordance with 
sented shall inform the chair of this before the meeting, or, at 
Article 4(1) of Regulation (EU) No 182/2011. 
the latest, before the vote. 
Where the committee's opinion is required under the exam­
Article 6 
ination procedure, the outcome of the vote shall be decided 
Working groups 
by a qualified majority, in accordance with Article 5(1) of Regu­
lation (EU) No 182/2011. 
1. The 
committee 
may 
create 
working 
groups 
to 
examine 
particular issues. The working groups shall be chaired by a 
representative of the Commission. 
3. Unless 

member 
of 
the 
committee 
objects, 
the 
chair 
may, 
without proceeding to a formal vote, establish that the 
committee has delivered a positive opinion, by consensus, on 
2. The 
working 
groups 
shall 
report 
back 
to 
the 
committee 
the draft implementing act. 
under the responsibility of their chair. 
Article 7 
4. The 
chair, 
in 
consultation 
with 
the 
members 
of 
the 
committee, may, on his/her own initiative or at the request of 
Third parties and experts 
a member of the committee, postpone a vote until the end of 
1. 
The representatives of [specify the third country or organi­
the meeting or to a later meeting. 
sation in question] shall be invited to attend the meetings of the 
committee, in accordance with [specify the legal act, such as an 
agreement made by the Union, an Association Council decision 
5. In accordance with the second subparagraph of  or other basic act that provides for the presence of these 
Article 3(4) of Regulation (EU) No 182/2011, the chair shall 
observers]. 
endeavour to find solutions which command the widest 
possible support within the committee. Before the vote, the 
chair shall inform the committee of the manner in which the 
2. Representatives 
of 
acceding 
countries 
shall 
be 
invited 
to 
discussions and suggestions for amendments have been taken 
attend the meetings of the committee as from the date of 
into account, in particular as regards those suggestions which 
signature of the Treaty of Accession. 
have been largely supported within the committee. 
3. The 
chair 
may 
decide 
to 
invite 
representatives 
of 
other 
Article 5 
third parties or other experts to talk on particular matters, on 
his/her own initiative or at the request of a member of the 
Representation 
committee. However, a simple majority of the component 
1. Each 
Member 
State 
shall 
be 
considered 
to 
be 
one 
member  members of the committee may oppose their participation in 
of the committee. Each member of the committee shall decide 
the meeting. 
on the composition of its delegation and inform the chair. With 
the chair's permission, the delegations may be accompanied by 
4. Representatives 
of 
third 
parties 
and 
experts 
referred 
to 
in 
experts who are not part of the delegation. 
paragraphs 1, 2 and 3 shall not be present at and shall not 
participate in voting of the committee. 
2. Within 

reasonable 
time 
and 
no 
later 
than 
five 
calendar 
days before the date of a committee meeting, the following 
Article 8 
information shall be communicated to the chair: 
Written procedure 
1. The 
chair 
may 
obtain 
the 
committee's 
opinion 
by 
written 
(a) the composition of each delegation, except where such 
procedure in accordance with Article 3(5) of Regulation (EU) 
composition is already known to the chair; 
No 182/2011 (*). In particular, the chair may use the written 
procedure to obtain the committee's opinion in cases where the 
draft implementing act has already been discussed during a 
(b) the names and functions of any experts accompanying the 
committee meeting. 
delegations and the reasons for which their presence is 
required. 
2. The 
chair 
shall 
inform 
the 
members 
of 
the 
committee 
of 
the outcome of a written procedure without delay, and no later 
If the chair does not object to the participation of an expert in 
than 14 calendar days after the expiry of the time limit.
advance of the committee meeting, the permission referred to in 
paragraph 1 is considered to be granted. 
(*) N.B.: In particular areas where rapid action is required on a regular 
basis, or where the basic act includes specific obligatory time 
frames for action, the rules of procedure of the committee 
3. The 
reimbursement 
of 
travel 
expenses 
by 
the 
Commission 
concerned may provide that, as a rule, the committee's 
opinion is obtained by written procedure. Such cases can be 
shall be paid in accordance with the applicable rules, subject to 
considered as ‘duly justified cases’ in the sense of the first 
budgetary funds provided for this purpose. 
subparagraph of Article 3(5) of Regulation (EU) No 182/2011.

EN 
12.7.2011 Official 
Journal 
of 
the 
European 
Union C 
206/13 
Article 9 
Article 12 
Secretarial support 
Correspondence 
The Commission shall provide secretarial support for the 
1. Correspondence 
relating 
to 
the 
committee 
shall 
be 
committee and, if necessary, the working groups created 
submitted to the Commission, for the attention of the chair 
pursuant to Article 6(1). 
of the committee. 
Article 10 
2. Correspondence 
for 
members 
of 
the 
committee 
shall 
be 
Minutes and summary record of meetings 
submitted to the Permanent Representations of the Member 
States, preferably by electronic means. Where a Permanent 
1.  For the purpose of Article 3(6) of Regulation (EU) No 
Representation indicates to the Commission a specific central 
182/2011, the minutes of each meeting shall be drawn up 
electronic address for correspondence related to work of the 
under the responsibility of the chair. Committee members 
committees, that address shall be used for correspondence. In 
shall have the right to ask for their position to be recorded 
addition, correspondence may be submitted directly to the 
in the minutes. The chair shall send the minutes to the 
persons designated by the Member States to represent them 
committee members without delay and no later than one 
in the committee. 
month after the meeting. 
Article 13 
The members of the committee shall send any comments they 
may have on the draft minutes to the chair in writing. If there is 
Access to documents and confidentiality 
any disagreement, the matter shall be discussed by the 
1. Requests 
for 
access 
to 
committee 
documents 
shall 
be 
committee. If the disagreement persists, the relevant 
handled in accordance with Regulation (EC) No 1049/2001 of 
comments shall be annexed to the final minutes. 
the European Parliament and of the Council ( 2 ). It is for the 
Commission to take a decision on requests for access to 
2.  For the purpose of Article 10 of Regulation (EU) No 
those documents pursuant to its Rules of Procedure as 
182/2011, the chair shall be responsible for drawing up a 
amended by Decision 2001/937/EC, ECSC, Euratom ( 3 ). If the 
summary record briefly describing each item on the agenda 
request is addressed to a Member State that Member State shall 
and the results of the vote on any draft implementing act 
apply Article 5 of Regulation (EC) No 1049/2001. 
submitted to the committee. The summary record shall not 
mention the individual position of the members in the 
committee's discussions. 
2. The 
committee's 
discussions 
shall 
be 
confidential. 
Article 11 
3. Documents 
submitted 
to 
members 
of 
the 
committee, 
experts and representatives of third parties shall be confi­
Attendance list and conflicts of interest 
dential ( 4 ), unless access is granted to those documents 
1. At 
each 
meeting, 
the 
chair 
shall 
draw 
up 
an 
attendance 
list  pursuant to paragraph 1 or they are otherwise made public 
specifying the authorities and organisations to which the 
by the Commission. 
persons designated by the Member States to represent them 
belong. 
4.  The members of the committee, as well as experts and 
representatives of third parties, shall be required to respect the 
2.  At the beginning of each meeting, any person designated 
confidentiality obligations set out in this Article. The chair shall 
by the Member States, as well as experts who have been au­
ensure that experts and representatives of third parties are made 
thorised by the chair to participate in the meeting in accordance 
aware of the confidentiality requirements imposed upon them. 
with Article 5(1) and Article 7(3), and representatives of third 
parties who have been invited to attend the meeting in 
Article 14 
accordance with Article 7, shall inform the chair of any 
Protection of personal data 
conflict of interest ( 1 ) with regard to a particular item on the 
agenda. 
The processing of personal data by the committee and its 
working groups shall be in conformity with Regulation (EC) 
In the event of such a conflict of interest, the person concerned 
No 45/2001 of the European Parliament and of the Council ( 5 ), 
shall, at the request of the chair, withdraw from the meeting 
under the responsibility of the chair acting as the controller, 
whilst the relevant items of the agenda are being dealt with. 
within the meaning of point (d) of Article 2 of that Regulation.
( 2 ) OJ L 145, 31.5.2001, p. 43. 
( 3 ) OJ L 345, 29.12.2001, p. 94. 
( 4 ) In accordance with Article 339 TFEU, ‘[t]he members of the insti­
tutions of the Union, the members of committees, and the officials 
and other servants of the Union shall be required, even after their 
( 1 ) As an example, Article 52(2) of Council Regulation (EC, Euratom) 
duties have ceased, not to disclose information of the kind covered 
No 1605/2002 of 25 June 2002 on the Financial Regulation 
by the obligation of professional secrecy, in particular information 
applicable to the general budget of the European Communities 
about undertakings, their business relations or their cost 
(OJ L 248, 16.9.2002, p. 1) contains a specific definition of a 
components’. 
conflict of interest. 
( 5 ) OJ L 8, 12.1.2001, p. 1.