Esta es la versión HTML de un fichero adjunto a una solicitud de acceso a la información 'Contacts with the tobacco industry'.



 
 
  Ref. Ares(2018)2097871 - 19/04/2018
 
Europäischer Tabakwaren-Großhandels-Verband         
 
European Tobacco Wholesalers Association                   
 
Association Européenne des Grossistes en Produits du Tabac 
 
 
 
 
 
 
 
 
 
 
 
                          
Cabinet Expert 
CABINET OF COMMISSIONER ELŻBIETA BIEŃKOWSKA  
INTERNAL MARKET, INDUSTRY, ENTREPRENEURSHIP AND SMES 
European Commission 
Rue de la Loi / Wetstraat 200 
1049 Brussels 
Belgium 
 
 
 
Cologne, 22nd September 2017 
 
Directive 2014/40/EU of 3 April 2014 
Draft secondary legislation relating to the establishment and operation of the systems of 
traceability and security features for tobacco products of 4 September 2017 
 
 
Dear 

 
From the publication of directive 2014/40/EU it has taken the commission 42 months until the 
publication of draft secondary legislation relating to articles 15 and 16 thereof. Assuming that said 
secondary legislation will enter into force by the end of December 2017, 45 months will have 
elapsed since the publication of directive 2014/40/EU.  
 
Between the (assumed) date for entry into force of the secondary legislation in December 2017 and 
the date given for availability of the T&T system for testing (20th March 2019) there remain a total 
of only 15 months for the realization of a complex system for tracking and tracing of tobacco 
products, encompassing the manufacture/import and all further transactions involving tobacco 
products until the last economic operator before the first retailer.  
 
This alone is a disproportion bordering on absurdity: where 45 months were required to finalize  
secondary legislation relating to articles 15 and 16, a very long time of hard work, doubtlessly 
attributable to the complexity of the matter at hand, it cannot reasonably be expected to actually 
realize and put in place  such a system from scratch within 15 months
 
As far as tobacco wholesale in Europe is concerned, the available time frame is even shorter: 
before the work on programming and implementing changes in ERP systems and implementing 
adapted warehouse and logistics processes can start, we shall have to wait until the providers of 
primary repositories, secondary repository and router define the communication structure between 
repositories and router (hence also the communication structure between economic operators - 
other than manufacturers and importers - and router). According to the draft secondary legislation, 
the deadline for the providers of the repositories and router to communicate the communication 
structure between repositories and router is October 2018
Ergo, tobacco wholesale in Europe is expected to put in place and manage the change of a 
significant number of warehouse and logistics processes AND their representation in ERP systems, 
E.T.V.  ∙  Stadtwaldgürtel 44  ∙  D-50931 Köln  ∙  Tel.: +49 (0) 221-400700 ∙   Fax.: +49 (0) 221-4007020 
mailto:[correo electrónico]   ∙  www.etv-online.org   ∙  EU-Transparenzregister-Nr.: 79170323734-59 
 



 
put in place communication routines and data transfer infrastructure, ready for testing within 
months
.  
 
Beneath the striking disproportion of the matter: 45 months for secondary legislation, 15 months 
for developing and putting in place a massive T&T system, thereof 5 months for economic 
operators other than manufacturers and importers, it neither looks like a sound, reasonable and 
realistic plan if one actually expects a working T&T system to be ready for testing in March 2019 
and ready for action in May 2019.  
 
 
In the details of the draft secondary legislation, there are a significant number of problems which 
have been or will be brought to your attention during the public consultation by various wholesale 
and retail associations from many member states. Whilst we share the concerns voiced by our 
colleagues, we have decided to concentrate in this letter on the timeline, which is the most critical 
aspect, particularly in combination with the fact that the proposed tracking and tracing system does 
not adhere to standards commonly used in the wholesale and retail industry, which will make its 
implementation and its operating much more time consuming and costly than necessary. 
 
Please note that we have been in the past, and are presently in full compliance with existing 
regulations and that we also do and will do our utmost to comply with directive 2014/40/EU. In 
order to succeed however, it needs to be POSSIBLE and FEASIBLE, technically and 
economically, to work with and within the regulation at hand. In terms of possibility and feasibility 
however, the draft secondary legislation is seriously problematic. 
 
 
Kind regards 
 
Paul Heinen  
President