Ref. Ares(2018)304826 - 18/01/2018
From:
Sent:
18 January 2018 10:22
To:
Subject:
RE: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report -
Sampling - follow-up - cost of audit
Dear
In addition to my previous email, I would like to add one additional question. Could you please
clarify why you have listed the cost of audit twice in the financial table.
Thank you very much in advance.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From: INEA CEF GAS
Sent: Monday, January 15, 2018 1:30 PM
To: '
Cc:
Subject: FW: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report - Sampling
- follow-up
Dear
Thank you very much for the documents in replay to our sampling request for the Action
5.5-0054-ESFR-S-M-15. In this regard I have a few questions.
Firstly, regarding items 4 – 5 – 7 – 8 please send us the related invoices, as the documents
only seem to be bank statements indicating the amount paid. Also I would kindly ask you
to send me the
evaluation report in English. Moreover please clarify, why in relation to
the tendering (i.e. Invoice 1 - contract with Heymo Ingeniería S.A.U. and Invoice 6 -
contract with Inspección y Control de Calidad) you have opted for the negotiated
procedure with prior call for competition. Please provide further information on
procurement/tendering.
Furthermore, could you please provide us further information on the cost savings in
relation to Activity 1 and Activity 2. Please elaborate on the significant underspending.
Additionally, I notice that the audit report on p. 9 (point 32) and on p. 10 (point 45) does
not mention any result. Please clarify.
Finally, the audit report mentions sub-contracting (p.16). Could you please clarify weather
sub-contracting in the meaning of Article II.10.2 was used (and for which
tasks/Milestones).
I would kindly ask you to send us the outstanding information within 1 week and note that
the period foreseen for approving your reports according to Annex II, Article II.23.2 of the
Grant Agreement is suspended until all the supporting documentation requested is
received.
Thank you very much.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From:
Sent: Thursday, December 21, 2017 6:37 PM
To: INEA CEF GAS
Cc:
Subject: RE: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report -
Sampling
Dear
Please find attached the documentation requested:
- Sampling and procurement table filled with all the due
information, including copy of the invoices and the
evaluation report for item 1 (excel file).
- Declaration of staff cost filled (excel file and scanned
version of the signed declaration in pdf format).
In addition, we clarify that all items in the Financial Statement are
included in the audit report.
Finally, we confirm that the bank account with IBAN:
continues to be the bank account for all
payments related to this Action.
Do not hesitate contacting us for any further clarification you may
require.
We would like to take the opportunity to also wish you Merry
Christmas and a Happy New Year!
Gerente de Servicios Globales de Regulación
Head of Global Regulatory Services
Enagás, S.A.
P
a
s
eo de los Olmos, 19 - 28005 Madrid
-------- Mensaje original --------
De: EC ARES NOREP
LY <DIGIT-
xxxxxxxxxxx@xxxxxx.xx.xxxxxx.xx>
Fecha: vie., 1 dic. 2017 10:13
A:
Asunto: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report
- Sampling
Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report - Sampling
Sent by ve_inea.inea cef gas (INEA) <xxxxxxxxxxxx@xx.xxxxxx.xx>. All
responses have to be sent to this email address. Envoyé par ve_inea.inea cef gas (INEA) <xxxxxxxxxxxx@xx.xxxxxx.xx>.
Toutes les réponses doivent être effectuées à cette adresse électronique.
Dear
Thank you very much for the Interim Payment Request for the Action 5.5-0054-
ESFR-S-M-15.
The Agency acknowledges the receipt of the payment request on 27/11/2017 and
additional information, which have been received on 29/11/2017. I am pleased to
inform you that the assessment of your report has started. On the basis of article
II.24.3 [requests for payments of the balance]/ article II.23.2.1 [Requests for
interim payments and supporting documents] of the Grant Agreement, a sample
of transactions (see detail in Annex) has been selected, for which you are
requested, to provide supporting documentation:
¾
Direct costs: copy of the invoices for all items in the table;
¾
Procurement: complete the pre-filled attached Excel file with all due
information on procurement procedures (see Annex):
a) Justification for the increase of the aggregated value of the
contract, if such an increase is higher than 50% than original
amount;
b) Justification for the absence of an EU wide tendering process
when the value of the contract is above EU thresholds or for use
of negotiated procedures without prior publication;
c) Justification for the absence of the reference of publication(s) in
the Official Journal (contract award notice);
d) Information on any applicable framework contract;
e) When below EU thresholds, confirm best value for money.
¾
Selected procurement procedure: Out of the transactions of the sampling,
item number 1 (the one highlighted in blue) has been selected for a more
detailed assessment of the procurement procedure applied. For this item
and in connection with the verification of the procurement process, you
are requested to send the Agency a copy of the synthesis evaluation
report or equivalent document (for example, the report on the 'award
procedure' as set out in Article 43 of Directive 2004/18/EC, or the
'information stored' under Article 50 of Directive 2004/17/EC). If you are a
private company or this item in the sampling is below the EU thresholds
(see website link below for information on threshold amounts) - please
provide explanation on applying the best-value for money rule in the
procurement process.
A
"declaration of staff cost" is also attached to this email. Please follow the
template. This declaration aims to provide assurance on the eligibility of staff costs
declared by CEF beneficiaries in their individual financial statement.
In addition, please clarify if all items in the Finical Statement are included in the
audit report.
Finally, please confirm that the bank account with
continues to be the bank account for all payments related to this
Action.
Please send the relevant supporting documentation at the latest within
30 days
following the date of this email and note that the period foreseen for approving
your reports according to Annex II, Article II.23.2 of the Grant Agreement is
suspended until all the supporting documentation requested is received.
Upon receipt of the supporting documents, the Agency will assess the eligibility of
the costs according to Annex II, Article II.19 of the Grant Agreement and will reject
costs considered not to meet these criteria.
Should you have any questions, don’t hesitate to contact me.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From:
Sent: Wednesday, November 29, 2017 3:24 PM
To: INEA CEF GAS
Cc:
Subject: RE: Action 5.5-0054-ESFR-S-M-15: Final report
DEar
Please find attached the Excel file.
Ç
Best regards,
De: xxxxxxxxxxxx@xx.xxxxxx.xx [mailto:xxxxxxxxxxxx@xx.xxxxxx.xx]
Enviado el: martes, 28 de noviembre de 2017 18:09
Para:
CC:
Asunto: RE: Action 5.5-0054-ESFR-S-M-15: Final report
Dear
Thank you very much for the submission of the Final Report of the Action
5.5-0054-ESFR-S-M-15. Could you please send us the Finical Statement
also as an Excel file.
Thank you very much in advance.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From:
Sent: Monday, November 27, 2017 5:35 PM
To: INEA CEF GAS
Cc:
Subject: Action 5.5-0054-ESFR-S-M-15: Final report
Dear
Please find attached the Final Report of the Action
“Engineering Studies of MIDCAT project” which
corresponds to the grant agreement
INEA/CEF/ENER/M2015/1118483 (Action 5.5-0054-ESFR-
S-M-15)
Should you need any clarification please do not hesitate to
contact me.
Best regards,
T he linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file
and location.
Gerente de Servicios Globales de Regulación
Head of Global Regulatory Services
Enagás, S.A.
Paseo de los Olmos, 19 - 28005 Madrid
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
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contain information that is confidential and protected by professional
privilege. If you are not the intended recipient you are hereby
notified that any dissemination, copy or disclosure of this
communication is strictly prohibited by law. If this message has been
received in error, please notify us immediately via e-mail and delete
it.
Antes de imprimir este mensaje, asegúrese de que es necesario hacerlo. Protejamos el medio
ambiente.
Este mensaje se dirige exclusivamente a su destinatario y puede contener
información privilegiada o confidencial. Si no es vd. el destinatario
indicado, queda notificado de que la utilización, divulgación y/o copia sin
autorización está prohibida en virtud de la legislación vigente. Si ha recibido
este mensaje por error, le rogamos que nos lo comunique inmediatamente
por esta misma vía y proceda a su destrucción.
This message is intended exclusively for its addressee and may contain
information that is confidential and protected by professional privilege. If
you are not the intended recipient you are hereby notified that any
dissemination, copy or disclosure of this communication is strictly
prohibited by law. If this message has been received in error, please notify
us immediately via e-mail and delete it.