Ref. Ares(2018)237621 - 15/01/2018
From:
INEA CEF GAS
Sent:
15 January 2018 13:30
To:
Subject:
FW: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report -
Sampling - follow-up
Dear
Thank you very much for the documents in replay to our sampling request for the Action 5.5-0054-
ESFR-S-M-15. In this regard I have a few questions.
Firstly, regarding items 4 – 5 – 7 – 8 please send us the related invoices, as the documents only
seem to be bank statements indicating the amount paid. Also I would kindly ask you to send me
the
evaluation report in English. Moreover please clarify, why in relation to the tendering (i.e.
Invoice 1 - contract with Heymo Ingeniería S.A.U. and Invoice 6 - contract with Inspección y
Control de Calidad) you have opted for the negotiated procedure with prior call for competition.
Please provide further information on procurement/tendering.
Furthermore, could you please provide us further information on the cost savings in relation to
Activity 1 and Activity 2. Please elaborate on the significant underspending.
Additionally, I notice that the audit report on p. 9 (point 32) and on p. 10 (point 45) does not
mention any result. Please clarify.
Finally, the audit report mentions sub-contracting (p.16). Could you please clarify weather sub-
contracting in the meaning of Article II.10.2 was used (and for which tasks/Milestones).
I would kindly ask you to send us the outstanding information within 1 week and note that the
period foreseen for approving your reports according to Annex II, Article II.23.2 of the Grant
Agreement is suspended until all the supporting documentation requested is received.
Thank you very much.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From:
Sent: Thursday, December 21, 2017 6:37 PM
To: INEA CEF GAS
Cc:
Subject: RE: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report - Sampling
Dear
Please find attached the documentation requested:
- Sampling and procurement table filled with all the due
information, including copy of the invoices and the evaluation
report for item 1 (excel file).
- Declaration of staff cost filled (excel file and scanned version of
the signed declaration in pdf format).
In addition, we clarify that all items in the Financial Statement are
included in the audit report.
Finally, we confirm that the bank account with IBAN: ES41 0182 3994
0401 0150 4631 continues to be the bank account for all payments
related to this Action.
Do not hesitate contacting us for any further clarification you may
require.
We would like to take the opportunity to also wish you Merry Christmas
and a Happy New Year!
Gerente de Servicios Globales de Regulación
Head of Global Regulatory Services
Enagás, S.A.
Paseo de los Olmos, 19 - 28005 Madrid
-------- Mensaje original --------
De: EC ARES NOREP
LY <xxxxxxxxxxxxxxxxx@xxxxxx.xx.xxxxxx.xx>
Fecha: vie., 1 dic. 2017 10:13
A:
Asunto: Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report -
Sampling
Ares(2017)5886273 - Action 5.5-0054-ESFR-S-M-15: Final report - Sampling
Sent by ve_inea.inea cef gas (INEA) <xxxxxxxxxxxx@xx.xxxxxx.xx>. All responses
have to be sent to this email address. Envoyé par ve_inea.inea cef gas (INEA) <xxxxxxxxxxxx@xx.xxxxxx.xx>. Toutes les
réponses doivent être effectuées à cette adresse électronique.
Dear
Thank you very much for the Interim Payment Request for the Action 5.5-0054-ESFR-S-M-
15.
The Agency acknowledges the receipt of the payment request on 27/11/2017 and
additional information, which have been received on 29/11/2017. I am pleased to inform
you that the assessment of your report has started. On the basis of article II.24.3 [requests
for payments of the balance]/ article II.23.2.1 [Requests for interim payments and
supporting documents] of the Grant Agreement, a sample of transactions (see detail in
Annex) has been selected, for which you are requested, to provide supporting
documentation:
¾
Direct costs: copy of the invoices for all items in the table;
¾
Procurement: complete the pre-filled attached Excel file with all due information
on procurement procedures (see Annex):
a) Justification for the increase of the aggregated value of the contract, if
such an increase is higher than 50% than original amount;
b) Justification for the absence of an EU wide tendering process when the
value of the contract is above EU thresholds or for use of negotiated
procedures without prior publication;
c) Justification for the absence of the reference of publication(s) in the
Official Journal (contract award notice);
d) Information on any applicable framework contract;
e) When below EU thresholds, confirm best value for money.
¾
Selected procurement procedure: Out of the transactions of the sampling,
item
number 1 (the one highlighted in blue) has been selected for a more detailed
assessment of the procurement procedure applied. For this item and in
connection with the verification of the procurement process, you are requested to
send the Agency a copy of the synthesis evaluation report or equivalent document
(for example, the report on the 'award procedure' as set out in Article 43 of
Directive 2004/18/EC, or the 'information stored' under Article 50 of Directive
2004/17/EC). If you are a private company or this item in the sampling is below
the EU thresholds (see website link below for information on threshold amounts) -
please provide explanation on applying the best-value for money rule in the
procurement process.
A
"declaration of staff cost" is also attached to this email. Please follow the template.
This declaration aims to provide assurance on the eligibility of staff costs declared by CEF
beneficiaries in their individual financial statement.
In addition, please clarify if all items in the Finical Statement are included in the audit
report.
Finally, please confirm that the bank account with
IBAN: ES41 0182 3994 0401 0150 4631
continues to be the bank account for all payments related to this Action.
Please send the relevant supporting documentation at the latest within
30 days following
the date of this email and note that the period foreseen for approving your reports
according to Annex II, Article II.23.2 of the Grant Agreement is suspended until all the
supporting documentation requested is received.
Upon receipt of the supporting documents, the Agency will assess the eligibility of the
costs according to Annex II, Article II.19 of the Grant Agreement and will reject costs
considered not to meet these criteria.
Should you have any questions, don’t hesitate to contact me.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From:
Sent: Wednesday, November 29, 2017 3:24 PM
To: INEA CEF GAS
Cc:
Subject: RE: Action 5.5-0054-ESFR-S-M-15: Final report
DEar
Please find attached the Excel file.
Ç
Best regards,
De: xxxxxxxxxxxx@xx.xxxxxx.xx [mailto:xxxxxxxxxxxx@xx.xxxxxx.xx]
Enviado el: martes, 28 de noviembre de 2017 18:09
Para:
;
Asunto: RE: Action 5.5-0054-ESFR-S-M-15: Final report
Dear
Thank you very much for the submission of the Final Report of the Action 5.5-
0054-ESFR-S-M-15. Could you please send us the Finical Statement also as an Excel
file.
Thank you very much in advance.
Best regards,
Project Manager – C4 CEF Energy
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/117
B-1040 Brussels
http://inea.ec.europa.eu
Follow INEA on Twitter!
From:
Sent: Monday, November 27, 2017 5:35 PM
To: INEA CEF GAS
Cc:
Subject: Action 5.5-0054-ESFR-S-M-15: Final report
Dear
Please find attached the Final Report of the Action “Engineering
Studies of MIDCAT project” which corresponds to the grant
agreement INEA/CEF/ENER/M2015/1118483 (Action 5.5-0054-
ESFR-S-M-15)
Should you need any clarification please do not hesitate to
contact me.
Best regards,
T he linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file
and location.
Gerente de Servicios Globales de Regulación
Head of Global Regulatory Services
Enagás, S.A.
Paseo de los Olmos, 19 - 28005 Madrid
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
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Este mensaje se dirige exclusivamente a su destinatario y puede contener
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este mensaje por error, le rogamos que nos lo comunique inmediatamente
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information that is confidential and protected by professional privilege. If
you are not the intended recipient you are hereby notified that any
dissemination, copy or disclosure of this communication is strictly
prohibited by law. If this message has been received in error, please notify
us immediately via e-mail and delete it.
Antes de imprimir este mensaje, asegúrese de que es necesario hacerlo. Protejamos el medio
ambiente.
Este mensaje se dirige exclusivamente a su destinatario y puede contener
información privilegiada o confidencial. Si no es vd. el destinatario indicado, queda
notificado de que la utilización, divulgación y/o copia sin autorización está
prohibida en virtud de la legislación vigente. Si ha recibido este mensaje por error,
le rogamos que nos lo comunique inmediatamente por esta misma vía y proceda a
su destrucción.
This message is intended exclusively for its addressee and may contain information
that is confidential and protected by professional privilege. If you are not the
intended recipient you are hereby notified that any dissemination, copy or disclosure
of this communication is strictly prohibited by law. If this message has been
received in error, please notify us immediately via e-mail and delete it.
