Ref. Ares(2018)5836631 - 15/11/2018
Ref. Ares(2018)6497338 - 17/12/2018
SG ACCES DOCUMENTS
RE: access to documents request - All documents for BREXIT negotiations,
prepared from UK citizens for the EU authorities - Gestdem 2018/5989
Thank you for your reply to our clarification request dated 06/11/2018. We hereby acknowledge
receipt of your application for access to documents, which was registered under reference
number GestDem 2018/5989.
In accordance with Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents, your application will be handled within 15
working days. The time limit will expire on 27/11/2018. In case this time limit needs to be
extended, you will be informed in due course.
You have lodged your application via the AsktheEU.org website. Please note that this is a private
third-party website which has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or problems linked to
the use of this system.
Please note that the private third party running the AsktheEU.org website is responsible and
accountable for the processing of your personal data via that website, and not the European
Commission. For further information on your rights, please refer to the third party’s privacy
We understand that the third party running that website usually publishes the content of
applicants’ correspondence with the European Commission on that website. This includes the
personal data that you may have communicated to the European Commission (e.g. your private
Similarly, the third party publishes on that website any reply that the Commission will send to
the email address of the applicants generated by the AsktheEU.org website.
If you do not wish your correspondence with the European Commission to be published on the
AsktheEU.org website, you can provide us with an alternative, private e-mail address for further
In that case, the European Commission will send all future electronic correspondence addressed
to you only to that private address.
Yours faithfully, ACCESS TO DOCUMENTS TEAM
SG C.1 email@example.com
From: Klaus Zinser <firstname.lastname@example.org>
Sent: Tuesday, November 6, 2018 8:17 PM
To: SG ACCES DOCUMENTS <email@example.com>
Subject: RE: access to documents request - All documents for BREXIT negotiations, prepared
from UK citizens for the EU authorities
Dear Secretariat General of the European Commission,
Dear Mr. Remis, as it seems so difficult, please provide a list of all EU commission employees
with British nationality working for the EU commission.
Based on this i will request all documents where these people have participated.
Dear Mr Zinser,
Subject: Your application for access to documents
We refer to your e-mail dated 16/10/2018 in which you make a request for access to documents.
The description given in your application does not enable us to identify concrete documents
which would correspond to your request.
Your request “all documents for Brexit negotiations where UK citizens in the EU authorities
First of all, we would like to inform you that the document management systems of the
Commission have no search tools based on the nationalities of the persons who have access to a
We therefore invite you, pursuant to Article 6(2) of Regulation (EC) No
1049/2001 regarding public access to documents, to provide us with more detailed information
on the documents which you seek to obtain, such as references, dates or periods during which
the documents would have been produced, persons or bodies who drafted the documents etc.
The 15 working days the time limit for handling your application will start running when we
receive the requested clarifications.
Thank you in advance for your understanding.
Please use this email address for all replies to this request: firstname.lastname@example.org
This message and all replies from Secretariat General of the European Commission will be
published on the AsktheEU.org website. For more information see our dedicated page for EU public officials at https://www.asktheeu.org/en/help/officers