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QUAESTORS' QUARTERLY
Issue 5
QUAESTORS'
Quarterly
Issue 5
Autumn 2016
KAROL KARSKI ANDREY KOVATCHEV BOGUSLAW LIBERADZKI
CATHERINE BEARDER ELISABETH MORIN-CHARTIER
I have the honour to preside over the
possibilities about which I will keep you
College of Quaestors this semester, from
informed in due course.
July to December 2016, during which time
I also intend to begin a review of office
I shall endeavour to continue the hard
equipment and furniture to ensure that it
work and good traditions of my colleagues
corresponds to the changing needs of
in liaising between Members of Parliament
Members. Finally, it is important for
and the Administration to resolve any
Members to have access to professional
matters arising in the practical conduct of
training and advice, where desired, not
their mandate.
only in languages and computers, but also
This Newsletter aims to highlight some of
in other areas essential to the smooth
the most relevant issues of practical
running of a busy parliamentary office
benefit to Members that are currently
such as staff management, budgetary
being dealt with by the Quaestors. I trust
management, working with social media,
you continue to find it useful.
child care etc.
IN THIS ISSUE
Over the course of the coming three
months I also intend to focus on
Full re-opening of EP sports centre
improvements (notably from a security
perspective) to the internal mail system,
Smoking ban - reminder to all
which is the backbone of our internal
smokers
communications. Secondly, Parliament’s
Print shop has changed significantly over
Display of posters in / outside offices
the years and today offers a wide range of
products and services both in printed and
Christmas and New Year greeting
electronic form that many of the Members
cards
do not know about. I intend to visit the
print shop in Luxembourg (as well as other
MEP and staff art exhibition
Karol KARSKI
Luxembourg-based services) with my
colleagues to obtain a first-hand overview
Chair-in-Office of the Quaestors
of the new potential and future
QUAESTORS' QUARTERLY | Issue 5
2
Full re-opening of EP sports
concerning the Ban on Smoking
Display of posters in offices
centre
throughout the European Parliament
Premises - Bureau Decision of 23 March
2011. The Rules provide for a formal
Pursuant to Article 5(1) of the Rules
Following the end of the previous
warning (yellow card) to be issued in
governing the posting of notices
contract, at the end of 2015, with the
cases of anyone found smoking and, in
(adopted by the Bureau on 24 February
former management company that had
case of a repeated breach of the smoking
2014) individual Members “may display
been running Parliament’s sports centre,
ban, the possibility to impose pecuniary
notices of political, cultural or regional
and the problems to find a new company
fines on Members or disciplinary action
content on the door of their office and/or
to take over, the centre has been
in the case of staff.
that of their assistants as well as on the
operated on a temporary basis with
corridor walls outside their office and/or
All Members are urged to ensure that no-
limited opening times and reduced
that of their assistants”.
one smokes whilst in the office but
services. Parliament’s Bureau agreed, on
rather to avail themselves of one of
6 June, to place the overall management
However, it should be stressed that
several smoking booths set up for the
of the sports centre under the
posters, signs or notices (regardless of
purpose around the buildings or outside.
responsibility of the ‘risk protection and
content) may not be placed in windows
well-being at work’ unit in DG PERS
(whether internal or external) or other
which, with the assistance of external
wall areas other than those explicitly
mentioned in Article 5(1).
professional fitness trainers, will
supervise the use of the facilities and
All notices and posters displayed by
classes.
Members in Parliament in accordance
Following the discovery of Legionella
with Article 5(1) of the applicable rules
bacteria in a couple of the communal
are subject to the general principles of
showers in the Sports centre in Brussels
mutual respect and dignity. Notices and
at the end of September, all the showers
posters must not undermine the dignity
of the Sports centre were closed and the
of Parliament and under no
required corrective treatments
circumstances shall they be offensive or
undertaken. New water quality controls
of an inflammatory nature or
are now being conducted, following
contradictory to the values on which the
Union is founded. They shall, under no
which the showers will be re-opened
again in a few days, provided the tests
circumstances, have a commercial
are satisfactory.
nature or purpose and shall not aim at
advertising or promoting commercial
The sports centre is due to open fully by
activities (except for small ads placed on
DESIGNATED SMOKING AREAS
the end of this year, at the latest, with
the intranet or designated wall space by
daily exercise classes and revised
in Brussels:
the lifts in the underground car park).
opening hours of 07.00 - 21.00.
Members’ bar
Any notice, poster or advertisement
the ground floor coffee bar in
regardless of the support used, which is
the Spinelli (ASP) building
likely to violate any of the conditions set
the balcony area by the Info-
out in these rules is liable to be removed.
Centre on the 1st floor zone E of
Complaints on the infringement of the
ASP
applicable rules can be sent in writing to
the Hemicycle bar on the 3rd
the Quaestors who may take any
floor of Paul-Henri Spaak
necessary measures to have posters
building (PHS)
removed.
an additional smoking area is
also due to be made available by
the end of this year on the
Christmas and New Year
terraces of the 7th floor ASP.
greeting cards
Smoking ban - reminder to all
smokers
in Strasbourg:
DG ITEC has designed a set of greeting
Members’ Hemicycle bar in
cards for Christmas 2016/ New Year
Louise Weiss (LOW)
It should be remembered that smoking
2017. The cards fall into three thematic
outside the designated areas represents
Press bar (LOW)
categories presented in the following
a breach of Parliament's Rules
Swan bar on the ground floor of
order:
the Winston Churchill building
(WIC).
QUAESTORS' QUARTERLY | Issue 5
3
• Religious – Christmas (5 in total)
MEP and staff art exhibition
• Institutional (4 in total)
In the past, the College of Quaestors
• New Year/non-denominational (3 in
organised an exhibition of works of art
total)
by staff of the Institution. It is now
proposed to repeat the idea, but this
All twelve cards will be made available as
time to open it up to Members of
eCards for free use by Members and staff
Parliament who may wish to contribute
together with sets of respective wishes in
with paintings, drawings or other artistic
24 languages. DG ITEC is currently
creations of their own.
modernising the so called “eCard
The exhibition will follow a common
application” to allow eCards to be
theme, “Working and Living in Diversity”
viewed by mobile devices (smart phones
representing the diverse, multicultural
and tablets).
environment of the Parliament. Given
The Quaestors selected six out of the
the space available, only paintings,
twelve listed cards to be made available
drawings and photographs can be
also in a printed format for the exclusive
accepted and must be your own original
use of Members. According to current
creations. In the event of a large number
rules, each Member can order 200 cards
of contributions, a pre-selection may be
free of charge. Those six cards will be
needed and will be judged by a selection
printed with offset, with high-quality
committee to be established by DG
finishing. The eCards will be available on
COMM’s Events and Exhibitions Unit.
EP Intranet from 5 December 2016 to 31
January 2017.
HOW TO APPLY
If you are interested in participating
in this project, please send a picture
and details about your artwork to
xxxxxxxxx.xxxxxxxxxxxxxx@xx.xxxxxx.xx
before noon on
28 October 2016.
The selection will be completed by
January 2017 and the exhibition will
take place in March 2017.
FOR FURTHER INFORMATION
ORDERING YOUR CARDS
This Newsletter is produced by the
Members can already order their printed
Secretariat of the Bureau and
Christmas cards directly via
the Services
Quaestors. For further information
for Members section of the Parliament's
on any of the articles in this edition,
intranet site before
28 November 2016.
please contact one of the Quaestors
responsible or the secretariat at the
following address:
xxxxxxxxx@xxxxxxxx.xxxxxx.xx