Esta es la versión HTML de un fichero adjunto a una solicitud de acceso a la información 'False accounting - Grants and contracts'.





 Ref. Ares(2012)634950 - 29/05/2012 
Ref. Ares(2013)3147917 - 01/10/2013
 
Limited Distribution1 
IAS Audit Report 
 
Final Audit Report 
on Procurement within  
the Fundamental Rights Agency 
 
IAS.A-2012-W FRA-001   
 
22 May 2012 
This IAS Audit Report is addressed to: 
Mr Morten Kjaerum, Director, FRA 
Ms Ilze Brands Kehris, Chairperson of the Management Board, FRA 
with copies to 
Mr Constantinos Manolopoulos, Head of the Administration, Contact Person, FRA 
Mr Xavier Catala, Finance Manager, FRA 
Mr Manfred Kraff , Director CEAD Group, ECA 
 
 
                                                 
1   This IAS Audit Report is covered by a Marking provided for by Commission Decision 2001/844/EC, which 
imposes a constraint on its use and distribution. It is destined exclusively for the Services to which it has 
been expressly addressed and its contents should not be communicated to other Services or third parties 
without the express written consent of the Internal Audit Service. Audit Reports may contain personal data 
as defined in Article 2 of Regulation 2001/45 and in this context, recipients are subject to the 
responsibilities defined in this Article. Should this report inadvertently come into your possession when 
you are not a designated recipient it should please immediately be given to the Security Officer of your 
Service or that of the IAS. 


IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
 
ENGAGEMENT TEAM 
[Information deleted] 
Team Leader 
[Signed] 
[Information deleted] 
Auditor [Signed] 
[Information deleted] 
Auditor [Signed] 
 
AUDIT MANAGER 
 
Audit Manager 
[Information deleted] 
[Signed] 
 
 
DIRECTOR 
Agnieszka Kaźmierczak 
Certified Internal Auditor (CIA ®
Director 
[Signed] 
Certified Government Auditing 
 
Professional (CGAP ®) 
 
Hereby, we would like to thank all staff members of the Agency who participated in this 
audit for their kind and constructive co-operation. 
 
 
 
2
 

link to page 4 link to page 4 link to page 5 link to page 6 link to page 6 link to page 6 link to page 6 link to page 7 link to page 8 link to page 15 link to page 16 link to page 17 IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
 
Table of Contents 
1. 
EXECUTIVE SUMMARY........................................................................................................................ 4 
1.1. 
OBJECTIVE AND SCOPE...................................................................................................................... 4 
1.2. 
AUDIT OPINION AND MAJOR FINDINGS / OBSERVATIONS................................................................ 4 
1.3. 
GOOD PRACTICES............................................................................................................................... 5 
2. 
FULL REPORT ......................................................................................................................................... 6 
2.1. 
INTRODUCTION .................................................................................................................................. 6 
2.1.1. 
Reason for the Engagement ........................................................................................................... 6 
2.1.2. 
Description of Audited Activity/Process ........................................................................................ 6 
2.1.3. 
Key Figures.................................................................................................................................... 7 
2.2. 
MAJOR OBSERVATIONS AND RECOMMENDATIONS .......................................................................... 8 
ANNEX 1: METHODOLOGY ......................................................................................................................... 15 
ANNEX 2: COMMENTS FROM THE AGENCY ......................................................................................... 16 
ANNEX 3: SAMPLE OF FRA PUBLIC PROCUREMENT PROCEDURES............................................. 17 
 
3
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
 
1.  EXECUTIVE SUMMARY 
1.1. 
Objective and Scope2 
This report summarises the results of the audit in the Fundamental Right Agency, 
hereafter called "Agency" or "FRA". 
The objective of the audit engagement was to assess and provide an independent 
assurance on the adequate design and effective application of the internal control system 
related to the procurement process. 
The scope of the audit covered the following activities and related processes: 
A. The appropriateness and effectiveness of controls for planning, implementation 
and monitoring of the procurement process; 
B. The compliance of the procurement procedures with the provisions of the 
Financial Regulation and its Implementing Rules; 
C. The clear and adequate allocation of roles and responsibilities in the procurement 
process. 
 
The audit scope did not include the contracts execution or any of the phases subsequent 
to the signature of the contract, such as implementation of the contracts, pre-financing, 
interim payments, delivery of services or goods procured, and contract litigation. 
1.2. 
Audit Opinion and Major Findings / Observations 
Based on the results of our audit, as described in the objective and scope of the audit 
engagement, we believe that the internal control system in place provides reasonable 
assurance
 regarding the achievement of the objectives set up for the procurement process 
except for the following two issues : 
1. The outcome of the review of six procurement files revealed weaknesses in the chain 
of custody for the documentation of the procurement process due to the absence of an 
adequate document management policy and relevant filing plans. 
This entails the risk of non-compliance of the Agency with the art. 493 of the 
Implementing Rules on the Financial Regulation and consequently might impair the 
authorising officer to timely reconcile the decision-making process that lead to the award 
of the contracts. 
The above finding lead to recommend to the Agency to adopt a comprehensive document 
management policy that ensures documenting in full procurement processes (rec. N°3). 
                                                 
2 For the audit methodology, see Annex 1. 
3 Art. 49 - Keeping of supporting documents by Authorising Officers 
4
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
2. The functions of the actors  for  the  Procurement process (Senior Procurement officer, 
Chair of Evaluation Committee, Authorising Officer functions) are not fully segregated. 
This might lead to possible lack of clarity in the roles and responsibilities of the actors 
intervening in the procurement process and consequently a lack of accountability of the 
actors and ineffective controls. 
Therefore, it is recommended that the checks prescribed in step 160 of the FRA 
Procurement Procedure be re-designed to ensure applying the principle of segregation of 
duties between SPO and Chair of the Committee and the accountability of the 
Authorising Officer (rec. N°8). 
1.3. 
Good practices 
The IT application "Tender Contract Maker (TCM)" developed by the Agency to 
generate standard documentation for the procurement process ensures consistency of 
contractual records and their format across the different departments initiating the 
process. 
The Budget module of the IT application "MATRIX" used for the Agency project 
management has been coupled with the accounting records retrieved from ABAC 
allowing a daily on-line update of the budgetary implementation. 
 
 
 
 
 
Team Leader 
Audit Manager 
5
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
2.  FULL REPORT 
2.1. 
Introduction 
2.1.1. 
Reason for the Engagement 
The choice of the audit topic ("procurement") followed the risk assessment carried out by 
the IAS in the FRA in 2009, and the subsequent establishment of a strategic audit plan for 
the period 2010 – 2012.  
The procurement area is sensitive and important for the implementation of the majority of 
FRA objectives, particularly as regards the core research activities. 
In addition, procurement activities on the two main research areas are to be coordinated 
with the ones leading to communication and dissemination of the researches' results thus 
appropriate planning and monitoring of the process is of paramount importance for the 
achievement of the Agency's objectives. 
2.1.2. 
Description of Audited Activity/Process 
The Council Regulation (EC) n. 168/2007 establishing the European Union Agency for 
Fundamental rights provides in art. 2 and 4 respectively, the objective and the tasks 
entrusted to the Agency. 
The Agency shall, as a core task, collect, record, analyse and disseminate relevant, 
objective, reliable and comparable information and data in relation to fundamental rights 
matters (Art.2 "Objective", Art. 4 "Tasks"). 
To accomplish any of the tasks entrusted, the Agency may enter in contractual relations, 
in particular subcontracting, and may also award grants, to promote appropriate 
cooperation and join ventures, in particular with national and international organisations 
(Art.6 "Working arrangements"). 
The legal framework for entering in contractual relations in the procurement area is 
established according to Art. 74 of the Commission Regulation (EC, EURATOM) No 
2343/2002 of 19 November 2002 on the Framework Financial Regulation for the bodies 
referred to in Article 185 of Council Regulation (EC, Euratom) No 1605/2002 (FR) and 
in accordance with the Financial Rules of the Agency entered into force on 01.01.2009. 
Therefore the procurement process implemented by FRA, shall apply the provisions of 
the general Financial Regulation (FR) and of the Commission Regulation (EC, Euratom) 
No 2342/2002 (IR). 
As per the Agency procurement procedure : "the overall objective of the procurement 
process is to ensure , whilst managing the risks associated with procurement, that the 
Agency purchases goods or services in due time, in appropriate quality and quantity, and 
at the best price."
 
6
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
The Agency procurement procedure is described in the document PR.PROC.001-01 duly 
adopted by the Agency Director on 21.12.2010 that includes 14 Related Forms 
(templates) and six TCM generated forms.  
The description of the process distinguishes the procedures below and above a threshold 
fixed at 60,000 €. In the procedure, the seven main phases in the procurement process4 
(from procurement planning until awarding and contract signature) have been 
documented with a detailed description of actions and responsibilities. 
2.1.3. Key 
Figures 
Financial years 2011 and 2012 5 
Expenditure 
Year 2012 
Year 2011   
 
Budget 
Budget 
Title   Appropriations  
Amount (Euro) 
Amount (Euro) 

Staff 
10 887 000 
10 190 700 

Administrative Expenditure 
1 938 020 
2 549 000 

Operating Expenditure 
7 551 000 
7 440 320 
Total
20 376 020 
20 180 020 
 
Staff according to the FRA Establishment Plan 
Category 2012 
2011 
AD 47 
44 
AST 28 
28 
National experts 


Contract agents 
28 
25 
Total
112 106 
 
 
                                                 
4 Procurement Planning; Request for a call for tender; Preparation of the Tender Dossier; Questions and 
Answers with Potential Bidders; Opening and Evaluation, Awarding; Contract Signature. (FRA Procurement 
Procedure PR.PROC.001-01, page 5.) 
5 Statement of revenue and expenditure of the European Union Agency for Fundamental Rights for the financial 
year  2011 and 2012 
7
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
IAS analysis of negotiated procedure6 
The total number of the contracts signed in 2011 for negotiated procedures (all below 
60 000 €) amounts to 172 for a total contract value of 1 111 873, 42 € as per the 
Summary Table below: 
 
Nr. 
Type of procedure 
Total value (€) 
Contracts 
130 
Single tender procedures (all below 5 000 €) 
229 565,157 
24 Negotiated 
procedure 
364 
848,40 


Direct treaty procedure due to urgency 
4 507,09 9 
13 
Negotiated procedures stemming from the award of 
190 435 
relevant framework contracts 

Direct treaty for additional services linked to the 
30 091 €;10 
main contract 

Negotiated procedures stemming from Service Level 
292 426,80 
Agreements with other institutions 
172 
Total 
1 111 873,42 
2.2. 
Major Observations and Recommendations 
A.  On the appropriateness and effectiveness of controls for planning, implementation 
and monitoring of the procurement process: 
PLANNING AND MONITORING THE PROCUREMENT PROCESS 
BACKGROUND INFORMATION 
According to the Director decision, 3-DIR-2009 of 27 November 2009 the Agency follows 
an integrated project management approach. The FRA Project Life Cycle can be summarised 
with the following seven phases: preparation for the decision, inception, formulation, 
production, implementation, impact assessment and lesson learned.  
The Agency has developed an IT application for the planning, implementation and 
monitoring of the entire project life cycle (MATRIX) including the planning, monitoring and 
                                                 
6 Based on  the Excel spread sheet provided by the Agency (e-mail dated 28/03/2012) 
7 The highest number (8) of single tenders awarded to the same supplier amounts to 9,052 € for event/ catering.  
8 For the negotiated procedures between 5,000 € and 25 000 € the Agency confirm to always invite at least three 
bidders, as per articles 91 of FR and 129.2 IR 
9 Art. 126.1.c of IR  
10 Art. 126.e of IR 
8
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
implementation of the procurement procedures. 
In order to gain experience with the MATRIX working methodology with decision 1-DIR-
2010 dated 11 February 2010 the Director selected a list of projects under the Annual 
Working programme 2010, which should receive particularly focused attention. 
FINDINGS 
The IAS analysis of the functionalities of MATRIX, the Agency's records available for the 
set of projects mentioned under the decision of the Director nr. 1-DIR-2010, and the 
information for the monitoring and planning of procurement process provided by the Agency 
during the fieldwork, revealed that in the implementation of the foreseen controls: 
1.  As concerns procurement plans and monitoring of their implementation, the 
information is currently managed by means of Excel spreadsheets not embedded in 
MATRIX. 
2.  The project records, relevant data and milestones for the procurement process are not 
consistently recorded in MATRIX. 
CURRENT RISK(S)  
The lack of availability of integrated and consistent data in the IT application MATRIX does 
not allow providing a complete and reliable overview of the status of the projects and in 
particular of the procurement process possibly hindering the achievement of an efficient and 
effective implementation of the Agency projects.  
RECOMMENDATIONS 
Recommendation N° 1 – 
Embed the procurement 
planning and monitoring in 

Important 
MATRIX  
The procurement planning and monitoring should be fully embedded in the project 
management application MATRIX, which is becoming essential for the Agency's project 
management and it should allow the production of reliable projects status implementation 
reports. 
Recommendation N° 2 – 
Established mandatory 
projects records, milestones 

Important 
and deadlines to be recorded 
in MATRIX 
 
A set of mandatory project data should be consistently recorded in MATRIX to provide the 
Agency with a reliable overview of the projects status. This information should enable 
planning and execution of projects/procurement activities and consequently matching the 
Agency's resources (e.g. identifying critical paths, avoiding a posteriori commitments, 
tracking heavy workload periods and allowing timely implementation of corrective actions). 
 
B. On the compliance of the procurement procedures with the provisions of the Financial 
Regulation and its Implementing Rules: 
 

9
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
MANAGEMENT OF PROCUREMENT DOCUMENTATION  
BACKGROUND INFORMATION 
According art. 49 of  the Implementing Rules to the Financial Regulation: 
"The management systems and procedures concerning the keeping of original supporting 
documents shall provide for: 

(a) such documents to be numbered; 
(b) such documents to be dated; 
(c) registers, which may be computerised, to be kept identifying the exact location of such 
documents; 

(d) such documents to be kept for at least five years from the date on which the European 
Parliament grants discharge for the budgetary year to which the documents relate." 

The revised Internal Control Standards for Effective Management adopted by the Agency's 
Director on 14/12/2009 with decision 2009/6 provides for the Document Management that: 
"Appropriate processes and procedures are in place to ensure that the Agency's document 
management is secure, efficient (in particular as regards retrieving appropriate 
information) and complies with applicable legislation". 

It should be noted that on 25 July 2011 the Agency's Director adopted the decision nr. 
ADMIN.ICTF05 related to the registration of incoming and outgoing mail defining in art. 4 
the documents to be registered. 
 
FINDING 
Since a document management policy has not yet been adopted by the Agency, IAS 
analysis of the hard-copy documents and electronic files11 for the six procurement 
procedures confirmed that : 
1.  The files sampled do not follow a coherent and complete filing plan, each of the 
official hard-copy procurement files had different level of accuracy in the 
registration of the relevant documents12; 
2.  The files sampled lack of  consistency between hard-copy files and e-format files; 
for some of the procedures sampled,  not all the documents available in the 
electronic were also available in hard copies; 
3.  In the file sampled the documentation was not duly filed and registered13 especially 
for what concerns the exchange of correspondence between the tenderer/candidates 
and the Agency (requests for the terms of reference, requests for clarifications, letter 
informing about the outcome of the procedures etc.). 
                                                 
11 Stored on the Agency local server drive L: / 
10
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
CURRENT RISK(S)  
Inadequate filing and registration of the documentation entails the risk of non-
compliance of the Agency with the art. 4914 of the IR and consequently it might impair 
the Authorising Officer to timely reconcile the decision-making process that leads to the 
award of the contracts, especially in case of candidates challenging the award decisions, 
lodging an appeal and/or starting litigations and possible related pecuniary 
compensation. This latter might expose the Agency also to reputational risks. 
RECOMMENDATION 
Recommendation N° 3 – 
Adopt the Agency document 
Very important 
management policy 
The Agency should adopt a comprehensive document management policy that ensures 
documenting in full procurement processes.  
Recommendation N° 4 – 
Ensure coherence and 
Important 
completeness of files 
Regardless of their format (hard copy or electronic), documents should be filed in one 
single official procurement file to ensure coherence and completeness of the documentation 
as well as an appropriate chain of custody. 
Recommendation N° 5 – 
Ensure adequate registration of 
Important 
correspondence 
The Agency correspondence should be duly dated and adequately recorded in the registry. 
In particular, the registration of correspondence with candidates/tenderers should be 
complete, including possible requests for clarification of technical/financial offers sent by 
the evaluation committee. The registration should ensure clarity concerning document 
identification, author, and its receipt and/or dispatch. 
 
C. On the clear and adequate allocation of roles and responsibilities in the procurement 
process: 
 
DECISION-MAKING PROCESS 
BACKGROUND INFORMATION 
The request for a call for tender is initiated by the relevant Head of Department based on 
the Agency's Annual Work Programme, Annex IV, Financing Decision. The Head of 
                                                 
12  According to FRA Procurement Procedure PR.PROC.001-01, the records in a procurement file include 
Technical specifications, Invitation letters, Appointment of opening committee, Appointment of evaluation 
committee, Offers received, Opening report, Evaluation report, Evaluation grids, Award decision/ Letter to 
successful tendereds, No-letter to unsuccessful tenderers, Letter for request of clarification, Signed Contract. 
13 For examples: documents with different content registered under the same number, documents not dated, 
handwritten corrections not duly initialled, or cases of unregistered documents that according to art. 4 of the 
Director's decision on the registration of incoming and outgoing mail of 25.07.2011 should be registered. 
14 Art. 49 - Keeping of supporting documents by authorising officers 
11
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
Department, having identified the needs and estimated the value of the services/goods to be 
purchased, addresses to the Head of the Administration a detailed explanatory note 
containing the justification for procuring the activity.  
At this stage, the Senior Procurement Officer reviews the documentation for all 
procurement projects including the technical specifications and convenes the meeting(s) of 
the Steering Committee (composed of the Head of the Administration, the Finance 
Manager, the Accountant, Quality Manager, and Budget Officer). According to the FRA 
Procedure, the Steering Committee performs a top-level check15 of the technical 
specifications to ensure they are adequately structured, with no ambiguity or overlap 
between award and selection criteria.  
Furthermore, it should be noted that during the evaluation phase, the procurement 
procedure foresees that the Evaluation Committee signs the report and forwards it to the 
Senior Procurement Officer who checks the outcome consistency and completion, and 
endorses the evaluation report before submitting the report to the Authorising Officer16. 
FINDING 
The analysis of the six sampled procurement files and the information received during the 
meetings with key actors of the process revealed that : 
1.  The explanatory notes containing the justification of the needs, the estimation of the 
contract value and having attached the technical specifications varies in form and 
content between the sampled procedures. In the implementation of this control 
measure, for three files, 17 the initial estimation of the value of the contract was not 
adequately justified and in one case,18 the reasoning behind the increase of the 
estimation was not duly recorded. Consultation with other institutions/services 
performing similar researches, and possibly procuring similar surveys and studies 
were not recorded. 
2.  The outcome of the work of the Steering Committee is in general not recorded and 
consequently the department requesting the tender is not formally informed about 
the outcome of the top-level check performed. 
3.  In the procurement procedures where the Senior Procurement Officer (SPO) is also 
appointed as Chair of the Evaluation Committee, segregation of duties is not applied 
since the SPO checks the work of the Evaluation Committee. 
4.  The deadline for the submission of the offers for an open procedure19 published in 
the OJ series S was extended, but no evidence of the relevant Authorising Officer 
approval was available in the file. In the same procedure, the file containing the 
Terms of Reference posted on the Agency web site had to be also updated20 but no 
evidence of the formal authorisation process for doing so was available in the 
                                                 
15 PR.PROC.001-01 -03B 
16 See procedure 05- Opening and evaluation - Steps 150 and 160 
17 Tender ref. Tender ref. D-SE-10-05, D-SE-11-T03 and F-SE-10-01-NP2 
18 Tender ref. D-SE-10-05 
19 OJs S161 dated 24.08.2011 Corrigendum 2001/S 161-264821 
20 Pages 8 -14  were missing. 
12
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
documentation. 
CURRENT RISK(S)  
Inadequate assessment of the procurement needs may lead to an inefficient use of resources. 
Lack of clarity in the roles and responsibilities of the actors intervening in the procurement 
process may lead to a lack of accountability and ineffective controls. 
Inadequate description of the process may lead to lack of accountability of the actors 
involved, legal uncertainty , and  inadequate traceability of the decision making process. 
Recommendation N° 6 – 
Improve Explanatory Notes for 
the definition and justification of 

Important 
procurement needs 
The content of the explanatory note should be improved in order to provide a 
comprehensive justification for the procurement regarding the contract value. The 
explanatory note should also record, when appropriate, consultations made with other 
entities in order to avoid overlap and/or duplication of activities. Any subsequent change(s) 
in the contract scope and/or estimated contract value must be duly justified, authorised and 
recorded. 
Recommendation N° 7– 
Record outcome of the 
Procurement Steering Committee 

Important 
meetings 
The outcome of the Procurement Steering Committee's work should be adequately 
recorded. The operational departments concerned by a specific procurement should be 
appropriately informed.  
Recommendation N° 8 – 
Ensure  safeguarding  segregation 
 Very Important 
of duties 
Step N°16021 of the FRA Procurement Procedure should be updated to ensure the 
safeguarding of the segregation of duties between the role of the SPO and of the Chair of 
the Evaluation Committee on one side, and the responsibilities entrusted to the Authorising 
Officer by the Financial Regulation with regard to the award of contracts22.  
Recommendation N° 9 – 
Describe corrective actions in the 
Important 
procurement process  
The procurement process description should provide for corrective actions that might be 
                                                 
21 "The SPO checks the minutes and outcome, in particular considering the announced selection and award 
criteria, the elements that had been requested under the technical proposal, the elements that had been requested 
under the financial proposal, the correctness of the evaluation grids and related formulas". – PR.PROC.001-01, 
page 5 
22 Art. 60(4) of the Financial Regulation and Art. 47 of the Implementing Rules 
13
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
necessary. It should describe possible instances and the corresponding procedure to follow 
(i.e. for issuing an errata corrige concerning the terms of reference, an extension of the 
deadline for the submissions of offers, an updates of ex-ante publicity notices on the 
Agency's web- site). 
14
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
ANNEX 1: METHODOLOGY 
A.  Methodology 
The audit was conducted in conformity with the IAS Guidelines and the Mutual Expectations 
Paper and the International Professional Practice Framework of Internal Auditing issued by 
the Institute of Internal Auditors. 
The Mutual Expectations Paper, describing the responsibilities of the IAS and the Agency's 
in terms of the audit process, was attached as an annex to the Announcement Letter sent to 
the Agency.  
The Audit Manager and the Team Leader conducted preliminary meetings on 03 February 
2012 in Vienna. 
The audit fieldwork took place from 20 February 2012 to 24 February 2012, all observations 
and recommendations relate to the situation as of that date. 
Audit programmes and checklists were developed to evaluate the adequacy of the internal 
control system and risk management processes of the items mentioned in the scope. 
Interviews were held with key actors of the process working in the Administration 
Department as well as in the Operational Department, together with supporting documents 
and relevant information obtained from the Agency formed the basis for the evaluation of the 
design of the internal control systems of the Agency. 
Walk-through testing: Following the evaluation of the adequacy of the internal control 
system, tests of transactions (sample of six procurement files – see Annex 3) were performed 
in order to verify the application in practice of the internal controls. The sampling of the files 
were made to cover accomplished procurement procedures launched during the years 2010-
2011 and implemented under different procurement legal basis (i.e. open and negotiated 
procedures). 
B.  Follow-Up 
In accordance with the IAS' follow-up policy, any critical or very important 
recommendations will be followed up through an audit follow-up engagement, normally 
planned to be conducted within one year from the issuing of the final report. The important 
or desirable recommendations will usually be followed up through a desk review, based on 
documentation provided by the Agency in Issue Track. 
 
15
 


IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
 
ANNEX 2: COMMENTS FROM THE AGENCY 
 
16
 

IAS Audit on Procurement in FRA - Final Report 
22/05/2012 
 
ANNEX 3: SAMPLE OF FRA PUBLIC PROCUREMENT PROCEDURES 
The sampling concerns open and negotiated procurement procedures in relation to 
operational and administrative budget years 2010 and 2011. 
1) Violence against women: An EU Survey 
Service Contract ref. DS-E-11- T04 signed on 02.12.2011 
Type of Procedure: Open 
Contract value : 3 345 000 € 
2) Access to Justice – a sociological study on cases of discrimination in the EU 
Service Contract ref. D-SE-10-05 signed on 09.12.2010 
Type of procedure: Open 
Contract value : 410 000 € 
3) Building Maintenance 
Multiple Service Framework Contracts ref. F-SE-10-10-5 signed on 22.12.2010 
Type of procedure: Open 
Budget : 400 000 € 
4) External evaluation 
Service Contract ref. D-SE-11-T03 signed on 15.12.2011 
Type of procedure : Open 
Contract value : 245 700 € 
5) European case Law Handbook on non-discrimination 
Service Contract ref. D-SE-10-01 signed on 08.04.2010 
Type of procedure: Negotiated 
Contract value : 39 000 € 
6) Executive Coaching Consultancy Services  
Service Framework Contract ref. F-SE-10-01-NP2 signed on 20.12.2010 
Type of Procedure : Negotiated Procedure 
Budget : 25 000 € 
 
17
 

Document Outline