Ref. Ares(2018)2023621 - 16/04/2018
Ref. Ares(2021)2728254 - 23/04/2021
EUROPEAN COMMISSION
DIRECTORATE-GENERAL FOR HEALTH AND FOOD SAFETY
Health and food audits and analysis
F2 - Animals
E-MAIL TO:
@gov.si
@wp.pl
@fli.de
@paligroup.nl
COPY TO:
ARES
THE EUROPEAN COMMISSION INVITES YOU AS A PRIVATE EXPERT OR OBSERVER TO THE
FOLLOWING MEETING:
I.
DG:
HEALTH AND FOOD SAFETY, UNIT F2, ANIMALS
TITLE OF MEETING:
FIRST MEETING OF THE SUB-GROUP OF EU PLATFORM
ON ANIMAL WELFARE – ANIMAL TRANSPORT
LOCATION:
CR-1 GRANGE
DUNSANY
CO. MEATH
DATE:
16TH MAY 2018
TIME:
8.45 – 17:30
II.
THE COMMISSION WILL, IN ACCORDANCE WITH ITS RULES, BEAR YOUR EXPENSES AS
FOLLOWS (FOR DETAILED INFORMATION ABOUT THE REIMBURSEMENTS PLEASE READ
ANNEX 1):
TRAVEL EXPENSES
YES
SUBSISTENCE EXPENSES
YES
III.
AGENDA:
ATTACHED
IV.
THE MEETING WILL BE CONDUCTED IN ENGLISH.
V.
THE EMAIL ADDRESS TO BE USED IN CASE OF QUESTIONS RELATED TO THIS MEETING IS:
xxxxxxxxxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx
VI
FOR SECURITY REASONS, THE PARTICIPANTS ARE REQUESTED TO PRESENT THIS
INVITATION TO THE RECEPTION DESK OF THE BUILDING.
VII
PRIVACY STATEMENT: SEE ANNEX 2.
YOURS FAITHFULLY,
European Commission, Grange, Dunsany C15 DA39, Co. Meath, Ireland - Office:
Tel.: direct line (+353 46)
internal n°:
switchboard: (+353 46) 9061 700. Fax: (+353 46)
ANNEX 1 – REIMBURSEMENTS
RULES FOR REIMBURSEMENT:
reglementation_expe
rts_2008_en.pdf
1.
EXPERTS WHO HAVE ALREADY PARTICIPATED IN MEETINGS ORGANISED BY THE EUROPEAN
COMMISSION AND WHO HAVE PREVIOUSLY SUBMITTED THESE FORMS WILL ONLY BE REQUIRED
TO SUBMIT:
a)
THE ORIGINAL SUPPORTING DOCUMENTS FOR TRANSPORT, SPECIFYING THE DATES, PRICE
AND TRAVEL CLASS;
b)
THE APPLICATION FOR REIMBURSEMENT FORM, WHICH WILL BE DISTRIBUTED IN THE
MEETING ROOM. THIS HAS TO BE FILLED AND SIGNED DURING THE MEETING AND THE STICKER
NEEDS TO BE PUT IN THE SPECIFIC AREA OF THIS DOCUMENT.
Application for
reimbursement
c)
FOR THOSE WHO DID NOT YET RECEIVE A STICKER, IT IS OBLIGATORY TO ACCOMPANY THE
APPLICATION FORM WITH THE ATTACHED DOCUMENT "EXPERT'S IDENTIFICATION SHEET" DULY
FILLED WITH ALL REQUESTED ADMINISTRATIVE AND BANKING INFORMATION, AND GIVE A COPY
OF THIS DOCUMENT TO THE SECRETARY RESPONSIBLE FOR THE REIMBURSEMENT IN EVERY
MEETING. UNTIL YOU RECEIVE THE RELEVANT STICKERS FROM THE COMPETENT COMMISSION'S
SERVICE (PMO).
Expert Identification
sheet
2.
IN ADDITION, IF YOU PARTICIPATE FOR THE FIRST TIME TO A MEETING ORGANISED BY THE
EUROPEAN COMMISSION, IT IS MANDATORY TO PROVIDE TO THE COMMISSION DEPARTMENTS THE
FOLLOWING DOCUMENTS, IN ORDER TO CREATE YOUR FILE IN OUR ELECTRONIC SYSTEM:
a)
A LEGIBLE AND CLEAR COPY OF THE PASSPORT OR IDENTITY CARD,
b)
THE LEGAL ENTITY FORM ("NATURAL" FOR A PRIVATE EXPERT, "PRIVATE COMPANIES" FOR
THE EXPERT WHO REPRESENTS A PRIVATE COMPANY) DULY FILLED AND SIGNED BY THE
RELATED PERSON OR PRIVATE COMPANY (SEE THE LINK BELOW):
Legal Entity Natural Legal Entity private
person 2015
companies
http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm
c)
THE FINANCIAL IDENTIFICATION FORM MUST BE FILLED AND SIGNED BY THE HOLDER OF THE
BANK ACCOUNT AND THE BANK (PRIVATE ACCOUNT FOR PRIVATE EXPERTS, ACCOUNT OF THE
PRIVATE COMPANY THAT THE EXPERT BELONGS, REPRESENTS AND WILL BE REIMBURSED BY THE
COMMISSION - SEE THE LINK BELOW).
Financial
Identification
http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm
ANNEX 2 - PRIVACY STATEMENT
PURPOSE AND SCOPE OF PERSONAL DATA PROCESSING:
DG SANTE WILL RECORD AND FURTHER PROCESS YOUR PERSONAL DATA TO THE EXTENT THAT
THEY ARE NECESSARY FOR THE FOLLOW-UP OF THE MEETINGS TO WHICH YOU ARE INVITED.
YOUR CONTACT DETAILS MAY BE SHARED WITH OTHER PARTICIPANTS IN THE SAME MEETING OR
CONSULTATION TO FACILITATE FOLLOW-UP BETWEEN PARTICIPANTS.
YOUR DATA WILL BE HANDLED IN CONFORMITY WITH REGULATION (EC) N° 45/2001 ON THE
PROTECTION OF INDIVIDUALS WITH REGARD TO THE PROCESSING OF PERSONAL DATA BY
COMMUNITY INSTITUTIONS AND BODIES AND ON THE FREE MOVEMENT OF SUCH DATA.
YOUR DATA ARE RECORDED AND STORED AS LONG AS FOLLOW-UP ACTIONS ARE NEEDED IN THE
CONTEXT OF YOUR THESE MEETINGS.
FOR TRANSPARENCY PURPOSES, A SHORT LIST, SPECIFYING YOUR NAME, TITLE AND
ORGANISATION MAY BE COMMUNICATED TO THE PUBLIC, IN PARTICULAR THROUGH THE HEALTH
AND FOOD SAFETY WEB PAGES ON EUROPA AT:
http://ec.europa.eu/dgs/health_food-safety/index_en.htm RIGHT OF RECTIFICATION & PERSONAL DATA CONTROLLER:
SHOULD YOU REQUIRE FURTHER INFORMATION CONCERNING THE PROCESSING OF YOUR
PERSONAL DATA OR EXERCISE YOUR RIGHTS (E.G. ACCESS OR RECTIFY ANY INACCURATE OR
INCOMPLETE DATA) PLEASE CONTACT THE FOLLOWING EMAIL ADDRESS:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx
YOU HAVE THE RIGHT OF RECOURSE AT ANY TIME TO THE EUROPEAN DATA PROTECTION
SUPERVISOR AT THE FOLLOWING EMAIL ADDRESS:
xxxx@xxxx.xxxxxx.xx
FOR MORE INFORMATION ON DATA PROTECTION PLEASE SEE THE FOLLOWING LINK:
https://secure.edps.europa.eu/edpsweb/edps/edps?lang=en
Electronically signed on 16/04/2018 15:50 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563
Electronically signed on 22/04/2021 12:09 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482