Ref. Ares(2021)4553952 - 14/07/2021
Directorate D - Twin Transition, Economic & Social Affairs
40 Bermondsey Street
United Kingdom By email: ask+request-9628-
Your application for access to documents – GESTDEM 2021/3828
Dear Ms Roxburgh,
We refer to your e-mail of 10 June 2021 in which you make a request for access to
documents, registered on 11 June 2021 under the above-mentioned reference number.
You request access to all documentation (including but not limited to all email
correspondence, attendance lists, agendas, background papers, transcripts, recordings
and minutes/notes) relating to the meeting listed below:
1. Between Eurofer and cabinet member of Vice President Timmermans, Antoine
Colombani, on 28 May 2021
Your application concerns the following documents:
1. Ares (2021) 2761306 26.04.2021 Annex
2. Ares (2021) 2761306 26.04.2021
3. Ares (2021)3991235 - 18.06.2021_Redacted
4. Email from Cabinet Timmermans to Eurofer 26.4.2021_Redacted
With regard to the documents 3 and 4 listed above, a complete disclosure of the identified
documents is prevented by the exception concerning the protection of privacy and the
integrity of the individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001,
because they contain personal data.
In your application, you indicate that your address is in the United Kingdom. Transfers of
personal data from the Commission to countries that are not members of the European
Economic Area (EEA), or to international organisations are regulated under Chapter V of
the Data Protection Regulation1.
1 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the
protection of natural persons with regard to the processing of personal data by the Union institutions,
According to Article 47(1) of this Regulation, a transfer of personal data to a third country
or an international organisation may take place where the Commission has decided that the
third country, a territory or one or more specified sectors within that country, or the
international organisation in question ensures an adequate level of protection and where
the personal data are transferred solely to allow tasks within the competence of the
controller to be carried out.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of
these personal data, except if you prove that it is necessary to have the data transmitted
to you for a specific purpose in the public interest and where there is no reason to
assume that the legitimate interests of the data subject might be prejudiced. In your
request, you do not express any particular interest to have access to these personal data nor
put forward any arguments to establish the necessity to have the data transmitted for a
specific purpose in the public interest.
Consequently, pursuant to Article 4(1)(b) of Regulation (EC) No 1049/2001, access cannot
be granted to the personal data, as the need to obtain access in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced.
Please note that documents originating from third parties are disclosed to you based on
Regulation (EC) No 1049/2001. However, this disclosure is without prejudice to the
rules on intellectual property, which may limit your right to reproduce or exploit the
released documents without the agreement of the originator, who may hold an
intellectual property right on them. The European Commission does not assume any
responsibility stemming from their reuse.
The document number 3 was drawn up for internal use under the responsibility of the
relevant services of the Commission. It solely reflects the services’ interpretation of the
interventions made and does not set out any official position of the third parties to
which the document refers, which was not consulted on its content. It does not reflect
the position of the Commission and cannot be quoted as such.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting
the Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretariat-General of the Commission at the following address:
bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC)
No 45/2001 and Decision No 1247/2002/EC, OJ L 295, 21.11.2018, p. 39.
Unit C.1. ‘Transparency, Document Management and Access to Documents’
B-1049 Brussels, or by email to: firstname.lastname@example.org
Electronically signed on 13/07/2021 19:53 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482