Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 17/10/2023 and registered on 17/10/2023 under case number 2023/6117.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 17/10/2023 and registered on 17/10/2023 under the case number
2023/6117.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 09/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Mr Meunier,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2023/6117.

Kind regards,

SANTE E3

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Mr Meunier,

Thank you for your email regarding your request for access to Commission
documents with reference numbers EASE 2023/6117.

We acknowledge that the time limit expires today 30th November 2023 and
apologise in advance for the delay. We would like to inform you that that
your request is being handled.

Please be reassured that we are doing our utmost to provide you with the
required documents as soon as possible.

Thank you very much for your understanding.

Kind regards,

SANTE E3

Dear Mr Meunier,

we sincerely apology for being late with the handling of this request.

The reply and disclosed documents are ready, they are still being reviewed in an internal procedure and will be
signed and sent to you as soon as possible. We do our best to accelerate the procedure.

Best regards,
SANTE E3

mostrar partes citadas

Dear Mr Meunier,

Please find attached the letter and the list of documents.

We will send you, by separate emails, all the documents attached, as they
are too heavy. 

Could you please kindly acknowledge the receipt of all emails?

Thank you very much in advance,

With Kind regards,

SANTE E3

Dear Mr Meunier,

Please find enclosed the first parts of the documents attached to the
reply.

Kind regards,

SANTE E3

From: SANTE CONSULT-E3 <[email address]>
Sent: Wednesday, December 20, 2023 3:04 PM
To: [FOI #13708 email]
Cc: SANTE CONSULT-E3 <[email address]>; SANTE ACCESS TO
DOCUMENTS <[email address]>
Subject: Your application for access to documents – EASE 2023/6117

Dear Mr Meunier,

Please find attached the letter and the list of documents.

We will send you, by separate emails, all the documents attached, as they
are too heavy. 

Could you please kindly acknowledge the receipt of all emails?

Thank you very much in advance,

With Kind regards,

SANTE E3

Dear Mr Meunier,

Please find enclosed the second part of the documents attached to the
reply.

Kind regards,

SANTE E3

From: SANTE CONSULT-E3
Sent: Wednesday, December 20, 2023 3:19 PM
To: '[FOI #13708 email]'
<[FOI #13708 email]>
Cc: SANTE CONSULT-E3 <[email address]>; SANTE ACCESS TO
DOCUMENTS <[email address]>
Subject: Your application for access to documents – EASE 2023/6117 - 1

Dear Mr Meunier,

Please find enclosed the first parts of the documents attached to the
reply.

Kind regards,

SANTE E3

From: SANTE CONSULT-E3 <[1][email address]>
Sent: Wednesday, December 20, 2023 3:04 PM
To: [2][FOI #13708 email]
Cc: SANTE CONSULT-E3 <[3][email address]>; SANTE ACCESS TO
DOCUMENTS <[4][email address]>
Subject: Your application for access to documents – EASE 2023/6117

Dear Mr Meunier,

Please find attached the letter and the list of documents.

We will send you, by separate emails, all the documents attached, as they
are too heavy. 

Could you please kindly acknowledge the receipt of all emails?

Thank you very much in advance,

With Kind regards,

SANTE E3

References

Visible links
1. mailto:[email address]
2. mailto:[FOI #13708 email]
3. mailto:[email address]
4. mailto:[email address]

Dear Mr Meunier,

Please find enclosed the third part of the documents attached to the
reply.

With kind regards,

SANTE E3

From: SANTE CONSULT-E3 <[email address]>
Sent: Wednesday, December 20, 2023 3:28 PM
To: [FOI #13708 email]
Cc: SANTE ACCESS TO DOCUMENTS <[email address]>;
SANTE CONSULT-E3 <[email address]>
Subject: RE: Your application for access to documents – EASE 2023/6117 - 2

Dear Mr Meunier,

Please find enclosed the second part of the documents attached to the
reply.

Kind regards,

SANTE E3

From: SANTE CONSULT-E3
Sent: Wednesday, December 20, 2023 3:19 PM
To: '[FOI #13708 email]'
<[1][FOI #13708 email]>
Cc: SANTE CONSULT-E3 <[2][email address]>; SANTE ACCESS TO
DOCUMENTS <[3][email address]>
Subject: Your application for access to documents – EASE 2023/6117 - 1

Dear Mr Meunier,

Please find enclosed the first parts of the documents attached to the
reply.

Kind regards,

SANTE E3

From: SANTE CONSULT-E3 <[4][email address]>
Sent: Wednesday, December 20, 2023 3:04 PM
To: [5][FOI #13708 email]
Cc: SANTE CONSULT-E3 <[6][email address]>; SANTE ACCESS TO
DOCUMENTS <[7][email address]>
Subject: Your application for access to documents – EASE 2023/6117

Dear Mr Meunier,

Please find attached the letter and the list of documents.

We will send you, by separate emails, all the documents attached, as they
are too heavy. 

Could you please kindly acknowledge the receipt of all emails?

Thank you very much in advance,

With Kind regards,

SANTE E3

References

Visible links
1. mailto:[FOI #13708 email]
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[email address]
5. mailto:[FOI #13708 email]
6. mailto:[email address]
7. mailto:[email address]

Dear Mr Meunier,

we acknowledge that the time limit expires today 8th March 2024 and
apologise in advance for the delay. We would like to inform you that that
your request is being handled.

Please be reassured that we are doing our utmost to provide you with the
required documents as soon as possible.

Thank you very much for your understanding.

Kind regards,

SANTE E3