From: Belen Balanya, Corporate Europe Observatory
Rue d’Edimbourg 26, 1050 Brussels.
31 May 2021 RE: Access to Documents Shell, BP, Total, ENI, Repsol, Galp, Equinor COP26

DG Clima, Secretariat General,

Referring to Regulation (EC) No 1049/2001 on public access to EU documents, and Aarhus Regulation, I would herewith like to ask for access to the following:

1- all correspondence (including email) between 1st january 2021 and 31st May 2021 between Commissioner Timmermans, President van der Leyen, and/or their cabinets and/or officials from DG Clima and Secretariat General on one hand and representatives of Shell, BP, Total, ENI, Repsol, Galp and/or Equinor on the other, where the issues of COP26 and/or net-zero emissions were addressed.

2 - list of meetings/videocalls/calls between 1st january 2021 and 31st May 2021 between officials and/or representatives of the European Commission and representatives of Shell, BP, Total, ENI, Repsol, Galp and/or Equinor on the other, where the issues of COP26 and/or net-zero emissions were addressed.

3 - minutes of the meetings/videocalls/calls mentioned above.

I would like to make clear I prefer you produce the documents on a rolling basis.
At no point should the Commission’s search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

To the extent possible, we prefer the documents in electronic format. Documents that cannot be sent in electronic format should be sent to Corporate Europe Observatory, Rue d’Edimbourg 26, 1050 Brussels.

Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I expect the partial release of documents, in case of partial exemption according to article 4.6.

I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

Thank you for your assistance.
Belen Balanya
Corporate Europe Observatory

ve_sg.accessdoc (SG), Secretaría General de la Comisión Europea

1 Adjuntos

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]RE: access to documents request - BP, Shell, Total, ENI, Repsol, Galp,
Equinor COP26 - net zero - Gestdem 2021/3554 and 2021/3555 -

Sent by ve_sg.accessdoc (SG) <[SG request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[SG request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Madam,


Thank you for your e-mail of 31 May 2021. We hereby acknowledge receipt of
your application for access to documents, which was registered on 1 June
2021 under reference numbers

            - GESTDEM 2021/3554 (SG);

            - GESTDEM 2021/3555 (DG CLIMA).


In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.


The time limit will expire on 22 June 2021. In case this time limit needs
to be extended, you will be informed in due course.


You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.

Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.


Please note that the private third party running the website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.

For further information on your rights, please refer to the third party’s
privacy policy.


We understand that the third party running the website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).


Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the website.


If you do not wish that your correspondence with the Commission is
published on a private third-party website such as, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.


For information on how we process your personal data visit our page
[6]Privacy statement – access to documents.

Yours faithfully,





European Commission


SG C.1

[8][email address]




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SG UNITE D-2, Secretaría General de la Comisión Europea

1 Adjuntos, Secretaría General de la Comisión Europea

3 Adjuntos

Dear Ms Balanya,


Enclosed please find a copy of our reply.


According to standard operational procedure, the reply is usually also
sent to you by registered post. Please note, however, that due to the
extraordinary health and security measures currently in force during to
the COVID-19 epidemics, which include the requirement for all Commission
non-critical staff to telework, we are unfortunately not in a position to
follow this procedure until further notice.


We would therefore appreciate if you could confirm receipt of the present
e-mail by replying to [1][adresse e-mail].


We apologise for the delay in our response.


Kind regards,


Access to Documents team



European Commission

Directorate-General for Climate Action

Av. de Beaulieu 24

1049 Brussels




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