Information management of requests to take up new employment

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Dear Human Resources and Security,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Which information management system do you use on requests for occupational activities after leaving service (under article 16 of the staff regulations) or on leave on personal grounds ( under article 40 of the Staff regulations)?

2. Training or induction manual or document which is given to new members of staff when they are trained to use the information management system.

3. Please send a screen-grab of the search page which staff use when
finding information on the information management system, or failing
that please provide a list of fields on the form which is used to search

4. Please provide a copy of your list of personal and non-personal information assets held on these cases.

Yours faithfully,
Margarida da Silva
26 Rue d'Edimboug

Recursos Humanos y Seguridad

Dear Madam,

Thank you for your e-mail dated 25/01/2018. We hereby acknowledge receipt of your application for access to documents, which was registered on 01/02/2018 under reference number GestDem 2018/0688.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 22/02/2018. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via the website. Please note that this is a private website which has no link with any institution of the European Union. Therefore the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Yours faithfully,

HR Access to Documents
Commission Européenne
Direction Générale des Ressources humaines et de la Sécurité

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1 Adjuntos

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2018)949912 - your access to documents request GESTDEM 2018/0688

Sent by BELTIC Alina-Mihaela (HR) <[email address]>. All
responses have to be sent to this email address.
Envoyé par BELTIC Alina-Mihaela (HR) <[email address]>.
Toutes les réponses doivent être effectuées à cette adresse électronique.

Dear Ms Da Silva,


We refer to your e-mail dated 25/01/2018 in which you make a request for
access to documents, registered on 01/02/2018 under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 22/02/2018.

An extended time limit is needed as your application concerns a large
number of documents.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 15/03/2018.

We apologize for this delay and for any inconvenience this may cause.

Yours faithfully,






European Commission

DG Human Resources & Security

HR.E.3 – Ethics & Ombudsman

E-Mail: [6][email address]




Visible links
1. file:///tmp/cid:filelist.xml@01D3A998.6971B8A0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
6. mailto:[email address]


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Veuillez trouver ci-joint le document Ares(2018)1431732 concernant "Reply to your application for access to documents - Reference Gest/Dem 2018/0688" envoyé par M/Mme SOUKA Irene le 15/03/2018.

Please find attached document Ares(2018)1431732 regarding "Reply to your application for access to documents - Reference Gest/Dem 2018/0688" sent by Mr/Ms SOUKA Irene on 15/03/2018.

Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender SOUKA Irene (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir SOUKA Irene (mailto:[email address]).