Meeting between Ylva Johansson and Charlotte Caubel

Laura Kayali made this acceso a documentos request to Secretaría General de la Comisión Europea

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

La solicitud fue parcialmente exitosa.

Dear Secretariat General of the European Commission,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents, briefings, minutes and any other relevant documentation about the meeting held on September 27, 2022 between EU Home Affairs Commissioner Ylva Johansson and France's Charlotte Caubel.

Yours faithfully,

Laura Kayali

SG-DOSSIERS-ACCES@ec.europa.eu,

Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 29/09/2022 and registered on 03/10/2022 under case number 2022/5604.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Secretariat-General,

Here's my postal address (or rather, my employer's, POLITICO): Rue de la Loi 62, 1040 Bruxelles, Belgique

Yours sincerely,

Laura Kayali

Mail Delivery System,

2 Adjuntos

This message was created automatically by mail delivery software.

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Dear Secretariat General of the European Commission,

Here's my postal address (or rather, my employer's, POLITICO): Rue de la Loi 62, 1040 Bruxelles, Belgique

Yours sincerely,

Laura Kayali

Yours faithfully,

Laura Kayali

Sg-Acc-Doc@ec.europa.eu, Secretaría General de la Comisión Europea

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

SG-DOSSIERS-ACCES@ec.europa.eu,

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 29/09/2022 and registered on 03/10/2022 under the case number
2022/5604.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 24/10/2022. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

HOME-ACCESS-DOCUMENTS@ec.europa.eu,

4 Adjuntos

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/5604.

Kind regards,

Dear Ms. Pariat,

Thank you for getting back to me on such a timely matter and for providing documents.

I fully agree with your analysis that the personal data of the people involved in the meetings should not be disclosed and I do not wish to know their names.

However, I respectfully disagree with your assessment regarding the protection of the ongoing decision-making process and would please ask the European Commission to disclose the briefing (document 2) without the redacted parts. The position of member states on legislation that will affect 450 million people is of utter public interest, especially when said legislation has proven controversial and is meeting opposition from digital rights NGOs and MEPs (see here https://www.politico.eu/article/eu-commi... Furthermore, the position of another member state, ie Germany, is very much public (see here https://www.politico.eu/article/germany-...) which has not jeopardized the ongoing decision-making process — on the contrary, it's part of democracy.
The court of justice of the EU itself does not seem to think that what are designed to be closed-door meetings should remain under closed doors (see here https://www.euractiv.fr/section/justice-...). The context is different but the philosophy behind the decision is the same.
Thank you.
Yours sincerely,

Laura Kayali

Mail Delivery System,

2 Adjuntos

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This message was created automatically by mail delivery software.

A message that you sent could not be delivered to one or more of its
recipients. This is a permanent error. The following address(es) failed:

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[email address]

Dear Secretariat General of the European Commission,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Meeting between Ylva Johansson and Charlotte Caubel'.

Thank you for getting back to me on such a timely matter and for providing documents.

I fully agree with your analysis that the personal data of the people involved in the meetings should not be disclosed and I do not wish to know their names.

However, I respectfully disagree with your assessment regarding the protection of the ongoing decision-making process and would please ask the European Commission to disclose the briefing (document 2) without the redacted parts. The position of member states on legislation that will affect 450 million people is of utter public interest, especially when said legislation has proven controversial and is meeting opposition from digital rights NGOs and MEPs (see here https://www.politico.eu/article/eu-commi... Furthermore, the position of another member state, ie Germany, is very much public (see here https://www.politico.eu/article/germany-...) which has not jeopardized the ongoing decision-making process — on the contrary, it's part of democracy.
The court of justice of the EU itself does not seem to think that what are designed to be closed-door meetings should remain under closed doors (see here https://www.euractiv.fr/section/justice-...). The context is different but the philosophy behind the decision is the same.
Thank you.
Yours sincerely,

Laura Kayali

Yours faithfully,

Laura Kayali

Sg-Acc-Doc@ec.europa.eu, Secretaría General de la Comisión Europea

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

sg-acc-doc@ec.europa.eu,

Dear Sir or Madam,

We hereby acknowledge the receipt of your confirmatory request for case
2022/5604, sent on 25/10/2022 and registered on 26/10/2022.

We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 18/11/2022. We will let
you know if we need to extend this time limit for additional 15 working
days.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

sg-acc-doc@ec.europa.eu,

Dear Ms Kayali,

We refer to your email of 25 October 2022, registered on 26 October 2022
under the reference number above, by which you submit a confirmatory
application in accordance with Article 7(2) of Regulation (EC) No
1049/2001 regarding public access to European Parliament, Council and
Commission documents ("Regulation (EC) No 1049/2001").

Your confirmatory application is currently being handled. Unfortunately,
we have not yet been able to gather all the elements needed to carry out
a full analysis of your request and to take a final decision. Therefore,
we are not in a position to reply to your confirmatory request within the
prescribed time limit which expires on 18 November 2022. Consequently, we
have to extend this period by another 15 working days in accordance with
Article 8(2) of Regulation (EC) No1049/2001. The new deadline expires on 9
December 2022. However, we can assure you that we are doing our utmost to
provide you with a final reply within the next 15 working days.

We regret this additional delay and apologise for any inconvenience this
may cause.

Yours sincerely,

Access to Documents Team

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

Dear Secretariat General of the European Commission,

Thanks for letting me know.

Yours faithfully,

Laura Kayali

Sg-Acc-Doc@ec.europa.eu, Secretaría General de la Comisión Europea

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

sg-acc-doc@ec.europa.eu,

Dear Ms Kayali,

We refer to your email of 25 October 2022, registered on 26 October 2022
under the reference number above, by which you submit a confirmatory
application in accordance with Article 7(2) of Regulation (EC) No
1049/2001 regarding public access to European Parliament, Council and
Commission documents ("Regulation (EC) No 1049/2001").

We also refer to our holding reply of 17 November 2022, by which the time
limit for replying to your confirmatory application was extended by 15
working days, pursuant to Article 8(2) of Regulation (EC) No 1049/2001.
This extended time limit expires on 9 December 2022.

We regret to have to inform you that we are not able to respond within the
extended time limit, as we have not yet finalised internal consultations.
We can assure you that we are doing our utmost to provide you with a final
reply as soon as possible.

We regret this additional delay and apologise for any inconvenience this
may cause.

Yours sincerely,

Access to Documents Team

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

SG-GREFFE-CERTIFICATION@ec.europa.eu, Secretaría General de la Comisión Europea

2 Adjuntos

 

 

Dear Ms Laura Kayali,  

 

Please find attached the electronic version of Commission Decision C(2023)
5173 as adopted by the European Commission on 25.7.2023.

 

The formal notification of the decision under Article 297 TFEU is being
made only in electronic form.

 

Could you please confirm receipt of the attached document by return
e-mail?

 

Many thanks in advance.

 

Kind regards,

 

 

 

MARTIN GALAN MARIA SERENA

Secrétariat général de la Commission

SG B2 - Procédures écrites, habilitation, délégation

BERL 05/P071'   +32-2-299.59.48

 

 

 

 

 

 

 

 

 

 

SG-GREFFE-CERTIFICATION@ec.europa.eu, Secretaría General de la Comisión Europea

1 Adjuntos

 

Dear Ms / Dear Mr,

It is very important for us.

Please, could you please acknowledge the receipt of the document enclosed
in the message addressed to you ?

 

 

 

MARTIN GALAN MARIA SERENA

Secrétariat général de la Commission

SG B2 - Procédures écrites, habilitation, délégation

BERL 05/P071'   +32-2-299.59.48

 

From: SG GREFFE CERTIFICATION
Sent: Wednesday, July 26, 2023 7:57 PM
To: '[FOI #11893 email]'
<[FOI #11893 email]>
Cc: GRIGORAS Eduard (SG) <[email address]>
Subject: C(2023) 5173 addressed to Laura Kayali - Politico

 

 

 

Dear Ms Laura Kayali,  

 

Please find attached the electronic version of Commission Decision C(2023)
5173 as adopted by the European Commission on 25.7.2023.

 

The formal notification of the decision under Article 297 TFEU is being
made only in electronic form.

 

Could you please confirm receipt of the attached document by return
e-mail?

 

Many thanks in advance.

 

Kind regards,

 

 

 

MARTIN GALAN MARIA SERENA

Secrétariat général de la Commission

SG B2 - Procédures écrites, habilitation, délégation

BERL 05/P071'   +32-2-299.59.48