Memos, guidance and guidelines on record creation
Dear Trade,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
1. Memos, guidance, guidelines, or training material (or any other document) for DG staff on record creation and/or record keeping . I am particularly interested in documents that refer to creation/keeping of:
• Agendas (diaries of public officials´ engagements), lists of meetings, minutes of meetings, lists of participants in meetings, and documents justifying decisions.
2. Memos, guidance, guidelines, or training material (or any other document) for DG staff on the processing of access to information requests.
Yours faithfully,
Mireia Crespo Castellano
Access Info Europe
Cava de San Miguel 8, 4C
28005
Madrid
Dear Ms Crespo,
Thank you for your e-mail. We hereby acknowledge receipt of your
application for access to documents, which was registered today under
reference number GestDem 2016/4892. You have lodged your application via
the AsktheEU.org website. Please note that this is a private website which
has no link with any institution of the European Union. Therefore the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.
However, you have not indicated in your email the timeline of your
request. We therefore invite you, pursuant to Article 6(2) of Regulation
(EC) No 1049/2001, to provide us with more detailed information on the
documents which you seek to obtain, such as dates or periods during which
the documents would have been produced, persons or bodies who drafted the
documents etc…
The 15 working days the time limit for handling your application will
start running when we receive the requested clarifications.
Yours faithfully,
Access to Documents Team
[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE
Dear Ms Crespo,
We refer to your request for access to documents dated 02/09 and to our
last email of the same day, in which we asked more detailed information on
the documents you seek to obtain.
Could you please indicate the timeline of your request?
As previously indicated, the 15 working days for handling your application
will start running when we receive the requested clarifications.
Yours faithfully,
Access to Documents Team
[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE
From: TRADE ACCES DOCUMENTS
Sent: Friday, September 02, 2016 1:04 PM
To: 'Mireia Crespo Castellano'
Cc: TRADE ACCES DOCUMENTS
Subject: RE: access to documents request - Memos, guidance and guidelines
on record creation
Dear Ms Crespo,
Thank you for your e-mail. We hereby acknowledge receipt of your
application for access to documents, which was registered today under
reference number GestDem 2016/4892. You have lodged your application via
the AsktheEU.org website. Please note that this is a private website which
has no link with any institution of the European Union. Therefore the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.
However, you have not indicated in your email the timeline of your
request. We therefore invite you, pursuant to Article 6(2) of Regulation
(EC) No 1049/2001, to provide us with more detailed information on the
documents which you seek to obtain, such as dates or periods during which
the documents would have been produced, persons or bodies who drafted the
documents etc…
The 15 working days the time limit for handling your application will
start running when we receive the requested clarifications.
Yours faithfully,
Access to Documents Team
[2]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE
Dear Trade,
Thank you for your response. I herby clarify my request:
In terms of timeframes, I would like to have access to all documents which have been produced in the past three years and/or (if produced earlier) are currently being used by the DG’s staff.
I am interested in all documents held by the DG, whether or not created by it.
Yours faithfully,
Mireia Crespo Castellano
Access Info Europe
Dear Ms Crespo,
Thank you for your email dated 09/09/2016 in which you clarified the scope
of your request 2016/4892.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
30/09/2016. In case this time limit needs to be extended, you will be
informed in due course.
Yours faithfully,
Access to Documents Team
[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE
Dear Ms Crespo,
We refer to your request for access to documents, registered under the
above mentioned reference number.
Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today.
An extended time limit is needed as your application concerns a large
number of documents.
Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 21/10/2016.
We apologise for this delay and for any inconvenience this may cause.
Yours faithfully,
Access to Documents Team
[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE
Dear Ms Crespo,
Please find enclosed to this e-mail the reply to your request registered
under reference GestDem 2016/4892.
The original letter will follow by registered mail.
We would greatly appreciate if you could acknowledge the receipt of this
email.
Kind regards,
Access to Documents Team
[1]http://ec.europa.eu/trade/images/ec-logo...
European Commission
DG TRADE
Dear Trade,
Thank you very much for your response.
Yours faithfully,
Mireia Crespo Castellano
Access Info Europe